Junior Secretary

4 days ago

Sydney, Australia Baker McKenzie Full time

**Why Baker McKenzie?**

At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this BAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.

For more information on our benefits click here

**The Role**

This role will centre on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to partners, associates and others across the Tax practice group.

**Responsibilities**
- Answering the phone - appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries
- Assisting senior secretaries to manage monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients (as required)
- Supporting the client matter intake process
- Processing expense claims and cheque requisitions
- Undertaking conflict searching
- Time entry - production of narratives, creation of glossaries, etc.
- Working directly with clients, developing and maintaining relationships, and assisting with business development activities
- Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for authors
- Assisting with client events and social functions for the Practice Group
- Managing authors' calendars and schedules and keeping informed about authors' whereabouts at all times
- Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements etc.)
- Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm’s requirements
- Managing various ongoing projects as required

**What we're looking for -**
- Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners
- A minimum typing speed of 50 wpm (90% accuracy rate)
- Technical proficiency in Microsoft Outlook, Word, PowerPoint and Excel
- Excellent customer service and client relationship skills
- SAP experience (preferred but not required)
- An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable

**About the team**

Baker McKenzie’s Tax Practice is ranked Band 1 in Tax by Chambers Global 2017 - 2021 and Band 1 in World Transfer Pricing 2018, 2020 and 2021. We act as trusted tax counsel to global multinational companies (both Australian and foreign) on their key tax risks and transactions.

The Tax practice group works in all areas of corporate tax, transfer pricing, GST, stamp duty, land tax, employment taxes and wealth management.

Most of the work is multijurisdictional, meaning you will be regularly working with any of our 4700 strong global legal team and clients located around Europe, Asia or the Americas.

**About the Firm**

At Baker McKenzie, we are different in the way we think, work and behave. Like no other law firm, we were born global. Our Australian practice was established in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 78 locations across 46 countries.

Baker McKenzie Australia can offer you access to complex, market leading matters working with some of the world's best legal minds - people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network.

**Diversity & Inclusion**

Baker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm.

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