Junior/intermediate Legal Secretary

Maddocks is committed to making a difference for our clients, our people and the communities in which we operate.

Our support staff are pivotal to our success. They work closely with our lawyers to help deliver an outstanding level of service to our Australian and international clients.

**About the role**

Due to recent growth, we have an exciting opportunity for a junior/intermediate level Legal Secretary to join our friendly and supportive Planning & Environment (Public Law) team in Sydney.

You will work closely with our 3 senior secretaries to provide a high level of secretarial and ad hoc administrative support to the team building your skills to work with your own authors.

The role offers plenty of variety including:

- Assisting with project managing files including drafting cost agreements, monitoring fee estimates and client reporting
- Creating, drafting, editing and formatting a range of legal correspondence and documents
- Management of court and fee earner calendars
- Coordination of meetings and internal/external functions
- Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
- Updating InterAction (CRM database)
- Assisting the secretaries with end of month billing including timesheets, amending bill narratives and finalising bills
- Reconciling expenses for authors on a monthly basis and
- General ad hoc administrative duties.

We offer a comprehensive induction and training program upon joining Maddocks and provide opportunities to further develop your skills and interests through regular training and networking sessions.

We work in a hybrid way at Maddocks, with part of our week in the office, and also have wider flexible working arrangements, whether that's hours, place of work or the leave you take. We welcome the opportunity to talk to you about working flexibly.

**About you**

To be considered, you will have the following:

- At least 1- 2 years’ experience in an administrative/secretarial role
- An understanding of litigious procedures and legal terminology
- A high level of professionalism, a can-do approach and initiative
- Possess strong written and verbal communication skills
- Competent technical ability using Microsoft Office suite and legal software programs and
- The ability to produce accurate, high quality work within set timeframes and a strong attention to detail.

**About us**

We are a proudly independent Australian law firm that works closely with corporations, businesses and governments throughout Australia and internationally. We have a particular focus on the built environment, education, government, healthcare and technology sectors.

**What makes us unique**

We understand that our people are our greatest asset and we invest heavily in attracting and retaining the best. We value collaboration, knowledge sharing and high standards of professionalism. We look for diversity of experience and background and then provide the tools and training for career success.

We are proud leaders of the legal profession when it comes to promoting a diverse workforce. We have been an Employer of Choice for Gender Equality by the Workforce Gender Equality Agency every year since 2004. We promote diversity internally through our Maddocks Women and Maddocks Pride groups and we are committed to sustainability, through our membership of the Australian Legal Sector Alliance (AusLSA).

**Interested?**

At Maddocks, we are committed to providing a safe environment for all staff and clients and have a COVID-safe policy in place.