Purchasing Officer

6 months ago

Sydney, Australia Interface, Inc. Full time

Purchasing Officer - Minto Based

Why us?

Interface is a world-leading modular flooring company with a fully integrated collection of carpet tiles and resilient flooring. Our modular system helps customers create interior spaces while positively impacting the people who use them and our planet.

We’re here to realize a more beautiful world, with people and environment in harmony. Our mission, Climate Take Back, invites industry to join us as we commit to running our business in a way that is restorative to the planet and creates a climate fit for life.

We're always looking for passionate, committed individuals to help us get there. Problem solvers. Creative thinkers. True individuals, who don’t follow convention but challenge it.

At Interface, that’s a responsibility we all share. From our research labs to our production floor, we’re always looking to design a better way to inspire.

Position Purpose

The purpose of this position is to provide clerical, data entry and purchasing support to the Interface business for all purchasing needs with the exception of raw material procurement and associated supply chain requirements. Specifically, to assist in the purchasing of all non-inventory items, reconciling deliveries with delivery dockets as appropriate, and reconciling invoices and purchase orders. Assist with regard to data entry and for the collation, integrity & entry of data to assist the accounts payable department in paying suppliers and to assist Finance in preparing monthly accounts. The role also acts as an expediter to contact external suppliers & follow up overdue orders. The role may also involve some financial analysis.

Areas of Responsibility
- Assist Procurement Manager in the formulation, development and implementation of purchasing strategies with the objective of meeting business requirements for assurance of supply, quality, service, cost and regulatory requirements.
- Source and evaluate suppliers according to price, delivery conditions and quality.
- Negotiate pricing with suppliers to achieve better value for the money.
- Update supplier data including pricing, part numbers & lead times.
- Place purchase order on supplier and enter PO on database.
- Reconcile PO to invoice in JDE.
- Reconcile deliveries to delivery dockets and PO’s in JDE
- Follow up with supplier to investigate queries.
- Reporting and analyses of domestic freight costs
- Assist with pricing and supplier reviews.
- Reporting and analyses of domestic freight costs
- Data analyses and reporting for orders and inventory.
- Raise purchase orders.
- Maintain supplier database (JDE) including supplier contact details, references, etc
- Liaise with Accounts Payable to reconcile invoices and enter in to JDE
- Periodically provide data analysis to the business on purchasing spend. Contribute to cost reduction programs.
- Improve systems & processes to deliver greater efficiency & effectiveness of service to both internal customers & external suppliers
- Assist in implementation and routine update suggestions the company procurement policy
- Ensure the business is complying with all SOX requirements relating to procurement. Report deficiencies to the Financial Controller via standard reporting and educate user on reason for deficiency and future corrective action.
- Provide summary of goods received with no invoice for finance to accrue into financial result at month end by COB day 2 of close.
- Supports the Departmental Manager in issuing supplier tenders and managing the tender process for large tenders
- Demonstrate safe working behaviours

Qualifications and Experience Required
- Tertiary qualifications or similar in business or relevant field
- Intermediate computer skills including Microsoft Suite (Word and Excel)
- At least 2 Year experience in procurement in an office environment
- JD Edwards (ERP) financial system experience or experience with a similar ERP
- Attention to detail.
- Exposure to supply chain
- Team Player

Our Benefits
- You will be provided with competitive remuneration
- Annual Bonus
- At INTERFACE, we provide parking on-site.
- Gym membership and Health insurance discount, Yearly flu shots and mor
- You will be part of a diverse and vibrant team with an excellent culture.

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