Purchasing Officer

2 weeks ago

Sydney, Australia Talent Focus Full time

Job Summary:
 
Ensure that the correct products are available promptly, in appropriate quantities, and at optimal costs. By proficiently exercising inventory and procurement operations, the Purchasing Officer plays a pivotal role in the organization’s success by upholding customer satisfaction, reducing expenses, and enhancing operational efficiency.
 
Responsibilities & Duties:

  • Inventory Optimization: This process involves analysing demand patterns, sales forecasts, and historical data to ascertain the ideal stock levels, reorder points, and safety stock levels. The objective is to prevent stockouts while minimizing surplus inventory, thereby reducing holding costs and maximizing working capital.
  • Purchasing Management: The Purchasing Officer executes the procurement process comprehensively, from initiation to completion. This includes identifying the organization’s purchasing requirements, fostering relationships with suppliers, soliciting price quotations, negotiating contracts or agreements, and confirming purchase orders. The objective is to ensure procurement of materials and services meet the requisite quality, quantity, and specifications, while maximizing value for money.
  • Supplier Management: This involves identifying dependable and cost-effective suppliers (non-affiliates), negotiating favourable terms and pricing, and fostering robust communication channels. The Purchasing Officer should consistently assess supplier performance and explore avenues for enhancement, such as optimizing the procurement process or identifying alternative suppliers.
  • Risk Management: Encompasses identifying potential risks like supply chain disruptions, price fluctuations, or supplier reliability issues, and devising strategies to mitigate them. The goal is to minimise the impact of unforeseen events on the company’s procurement operations and ensure uninterrupted supply continuity.
  • Compliance and Ethical Standards: Includes adhering to Company’s policies and procedures, conducting thorough due diligence on suppliers, and advocating for ethical practices in procurement activities. The aim is to uphold the organization’s reputation, mitigate legal and compliance risks, and foster fair and ethical business practices.
  • Continuous Improvement: Incorporates the monitoring of key performance indicators (KPIs), analysing procurement data, and identifying opportunities for process optimization, automation, and efficiency gains. The objective is to enhance procurement effectiveness, minimise cycle times, and foster overall operational excellence.
  • Effective Master Data Maintenance: Involves maintaining accurate, reliable, and high-quality data within the set ERP System, including daily upkeep for purchasing-related activities.
  • Provide backup support to other members of the supply chain team as needed.
  • Schedule international phone calls and meetings in the afternoon or evening to provide customer breakdown support.
  • Offer assistance to business as needed and agreed upon by the Supply Chain Manager.

 
Relationships and Authority:

  • Reports to the Supply Chain Manager.
  • Maintains excellent working relationships with suppliers and internal customers through continuous updates.

 
Qualifications and Experience:

  • Possess an appropriate trade or commercial background related to supply chain and logistics, with a focus on purchasing, freight, and inventory management.
  • Requires a minimum of four years’ experience in purchasing activities.
  • Requires intermediate knowledge of Microsoft tools with medium Excel abilities.
  • Experience with Navision/SAP would be advantageous.

How to Apply:
If you are passionate about delivering exceptional service and have the skills and experience required for this role, we would love to hear from you. Please submit your resume online or email your resume to Priyanka Sharma at priyanka.sharma@talentfocus.com.au

Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team.

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