Portfolio Administration Manager

2 weeks ago

Sydney, Australia Mirvac Full time

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. Two recent accolades to reflect this are:
1 in AFR BOSS’ Best Places to Work in Property, Construction & Transport 2022.
1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review.

We also offer a number of competitive and unique benefits for permanent employees including:
Flexible Work Arrangements.
Leadership and Professional Development Programs.
Generous Parental & Partner Leave Policy.
Unlimited Volunteer Leave and National Community Day.
Mirvac Pride Committee.

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

Your Opportunity

As a Portfolio Administration Manager you will provide outstanding and consistent support to assets across the portfolio through the management of accurate lease related information and high-quality data input in all systems and deliver exceptionally memorable and rewarding experiences to our customer.

This is an initial 12 month maximum term contract position.

**Your responsibilities include but are not limited to**:
Building collaborative relationships with asset teams, delivering a consistent service and attending meetings as required;
Responsible for accurate data input of all lease related information and collation of associated documentation;
Achieving 100% accuracy of each asset’s Tenancy Schedule;
Achieving > 95% data accuracy in Salesforce.
Performing monthly rent up and invoicing responsibilities for the assets;
Completing all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation; Conducting lease audits;
Production of lease related correspondence to retailers/operators and distribution to the asset teams where required.
Assisting the asset teams with Capex related processes;
Raising work and purchase orders for the assets;
Matching supplier invoices for review, approval and payment for the assets;
Where required, assisting with daily receipting and debt collection for the assets;
Assisting with month-end procedures in accordance with the finance timetable;
Driving improvements and maximising efficiency of administration related procedures;
Working collaboratively with national teams to deliver Retail divisional initiatives, and contributing to the implementation of the Retail strategy;
Adhering to Mirvac policies and procedures and internal reporting deadlines and providing accurate and high-quality outputs, and quick responses to requests for information about the assets;
Assisting with any projects, or undertaking additional duties as reasonably required.

Your point of difference

You will have relevant tertiary qualifications, previous experience in a similar role and demonstrated account reconciliation and administration skills

You will have a high level of IT proficiency and a strong understanding of relevant legislation and the legal obligations of the asset.

Finally, you will be proactive and self-motivated approach with the ability to solve problems, have exceptional communication skills with the ability to maintain confidentiality and discretion in relation to asset information.

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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