Portfolio Administration Manager

2 weeks ago


Sydney, New South Wales, Australia Mirvac Full time
Mirvac's people are our most valuable asset.

We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.


Two recent accolades to reflect this are:
1 in AFR BOSS' Best Places to Work in Property, Construction & Transport 2022.
1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review.

We also offer a number of competitive and unique benefits for permanent employees including:
Flexible Work Arrangements.
Leadership and Professional Development Programs.
Generous Parental & Partner Leave Policy.
Unlimited Volunteer Leave and National Community Day.
Mirvac Pride Committee.

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape.

Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

Your Opportunity


As a Portfolio Administration Manager you will provide outstanding and consistent support to assets across the portfolio through the management of accurate lease related information and high-quality data input in all systems and deliver exceptionally memorable and rewarding experiences to our customer.

This is an initial 12 month maximum term contract position.

Your responsibilities include but are not limited to:
Building collaborative relationships with asset teams, delivering a consistent service and attending meetings as required;
Responsible for accurate data input of all lease related information and collation of associated documentation;
Achieving 100% accuracy of each asset's Tenancy Schedule;
Achieving > 95% data accuracy in Salesforce.
Performing monthly rent up and invoicing responsibilities for the assets;
Completing all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation; Conducting lease audits;
Production of lease related correspondence to retailers/operators and distribution to the asset teams where required.
Assisting the asset teams with Capex related processes;
Raising work and purchase orders for the assets;
Matching supplier invoices for review, approval and payment for the assets;
Where required, assisting with daily receipting and debt collection for the assets;
Assisting with month-end procedures in accordance with the finance timetable;
Driving improvements and maximising efficiency of administration related procedures;
Working collaboratively with national teams to deliver Retail divisional initiatives, and contributing to the implementation of the Retail strategy;
Adhering to Mirvac policies and procedures and internal reporting deadlines and providing accurate and high-quality outputs, and quick responses to requests for information about the assets;
Assisting with any projects, or undertaking additional duties as reasonably required.

Your point of difference

You will have relevant tertiary qualifications, previous experience in a similar role and demonstrated account reconciliation and administration skills


You will have a high level of IT proficiency and a strong understanding of relevant legislation and the legal obligations of the asset.


Finally, you will be proactive and self-motivated approach with the ability to solve problems, have exceptional communication skills with the ability to maintain confidentiality and discretion in relation to asset information.


All of these attributes are preferred, if you think you may be the right fit for the role please still apply.



  • Sydney, New South Wales, Australia Mirvac Full time

    Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and...


  • Sydney, New South Wales, Australia Mirvac Full time

    Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and...


  • Sydney, New South Wales, Australia Mirvac Full time

    Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and...


  • Sydney, New South Wales, Australia Anton Murray Consulting Full time

    SydneyAsset ManagementPermanentOur client is a global fund manager, seeking a Portfolio Administration Analyst to join its growing Portfolio Admin team in Sydney.The company is developing rapidly in a growing sector of the market. Portfolio administration is an important supporting function to the success of the business and the role provides scope to...


  • Sydney, New South Wales, Australia Anton Murray Consulting Full time

    Sydney- Asset Management- PermanentOur client is a global fund manager, seeking a Portfolio Administration Analyst to join its growing Portfolio Admin team in Sydney.Key Accountabilities and Scope:Perform all aspects of the portfolio administration and operation process, including:Perform daily fund NAV, cash, and position reconciliation Work with fund...


  • Sydney, New South Wales, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...


  • Sydney, New South Wales, Australia Accor Salter Brothers Portfolio Full time

    Centrally located in the heart of the Sydney CBD, The Accor Salter Brothers Hotel Portfolio is now recruiting a Portfolio Reservation Sales agent.The Reservation Sales Agent role for the recently created hub oversee the following hotels:Mercure Sydney Martin Place Ibis Styles Sydney Central Mercure Sydney Bankstown Mercure Sydney Macquarie Park Mercure...


  • Sydney, New South Wales, Australia Mars Recruitment Full time

    MARS Recruitment is partnered with a global fund manager which holds an excellent reputation in the Sydney market. Due to growth and success they are looking for an additional Portfolio Administration Analyst, to join a newly created team with responsibilities across the portfolio administration and operation process in their Sydney office.This role would...

  • Portfolio Manager

    2 weeks ago


    Sydney, New South Wales, Australia Talent Web Full time

    Hybrid work environment Make a diference Great officesLeading Asia Pacific Technology group requires a Permanent Portfolio Manager for their Sydney CBD office.Reporting to the Head of Delivery you will be hands on and oversee the Portfolio / Project Office ensuring that all projects are delivered and met.On a daily basis you will:Release management content...

  • Portfolio Manager

    2 weeks ago


    Sydney, New South Wales, Australia New South Wales Treasury Corporation (TCorp) Full time

    Portfolio Manager, Liquidity Fund Opportunity to join TCorp's internal Cash & Fixed Income investments team Be accountable for the performance of the Liquidity Fund Flexible, hybrid operating model and inclusive cultureTCorp provides best-in-class investment management, financial management, solutions and advice to the New South Wales (NSW) public sector....


  • Sydney, New South Wales, Australia HUB24 Group Full time

    HUB24 leads the wealth industry as the best provider of integrated platform, technology and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.At HUB24, we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red...


  • Sydney, New South Wales, Australia LRI Invest S.A. Full time

    Apex Group is looking for a Portfolio Administrator to join our inclusive and collaborative team. This Portfolio Administrator hybrid role is based in Sydney and offers an attractive salary and benefits package.In your first few weeks in this role, you can expect to:Process payments, receipts and distributions Process maintenance Reconciliations Maintain...


  • Sydney, New South Wales, Australia Lonsec Group Full time

    Associate Portfolio ManagerThe role of the Associate Portfolio Manager is to support Lonsec's senior portfolio managers with the management and construction of Lonsec's suite of retail managed account solutions.This is a permanent Full-Time position based in our Sydney or Melbourne office (hybrid working model).Position Responsibilities: The key...


  • Sydney, New South Wales, Australia Lonsec Full time

    The role of the Associate Portfolio Manager is to support Lonsec's senior portfolio managers with the management and construction of Lonsec's suite of retail managed account solutions.This is a permanent Full-Time position based in our Sydney or Melbourne office (hybrid working model).Position Responsibilities: The key responsibility of the position is to...

  • Portfolio Manager

    2 weeks ago


    Sydney, New South Wales, Australia Qantas Airways Limited Full time

    Challenge yourself and add significant value to our Procurement team Portfolio Manager roles available right across our Procurement Division Technology; Aircraft Equipment and Maintenance Services; and Commercial & Operations Fulltime, permanent positions available at our Mascot campusOur ability to stand the test of time has been no coincidence. We've come...

  • Portfolio Manager

    2 weeks ago


    Sydney, New South Wales, Australia ROBERT WALTERS AUSTRALIA Full time

    Contract type: FULL_TIME Specialism: Banking & Financial Services Focus: Corporate / Consumer Banking Industry: Banking Salary: Negotiable Workplace Type: On-site Experience Level: Mid Management Location: Sydney FULL_TIME Consultant: Alana Sargant Job reference: /001 Date posted: 31 May 2024 sydney...


  • Sydney, New South Wales, Australia Curtis Partnership Full time

    Specialty retailer Paying up to $135k package (depending on experience) Based In the CBDAbout the CompanyOur client is a leading Australian speciality retailer with circa 200 stores operating across Australia. They are market leaders in their industry, and have ambitious goals over the next 5 years.About the RoleReporting to the Chief Development Officer...

  • Portfolio Manager

    2 weeks ago


    Sydney, New South Wales, Australia NSW Government -Planning Full time

    _Do you want your work to make a difference for NSW?_ Together, we create thriving environments, communities and economies._- Parramatta location, Hybrid work option:Temporary full-time opportunity, until February 2024:- Salary relative to experience, and ranges from $116,211 to $128,061 + superOur Office of Strategic Lands team is currently seeking to...

  • Portfolio Manager

    2 weeks ago


    Sydney, New South Wales, Australia Commonwealth Bank Full time

    An opportunity has become available for an experienced Portfolio Manager to join The Chief Operations Office (COO). The COO keeps the Bank running and powers our customer obsession. We process and execute the majority of all processes across the Bank supporting the Retail, Business, CommSec, Institutional businesses with banking, lending and markets...


  • Sydney, New South Wales, Australia Anton Murray Consulting Full time

    SydneyAsset ManagementPermanentOur client is a growing International Asset Manager with a significant market present in Australia. The Assistant Portfolio Manager will join a team of Investment professionals that form the core function of the business and drives its ultimate success. Job Purpose:Assist with management of the assets of all ETFs.Ensure all...