Personal Assistant and Executive Assistant

2 weeks ago

Newcastle, Australia OrionIQ International Limited Full time

**Responsibilities**:

- **Personal Assistance**: Perform personal errands, including shopping, arranging personal appointments, managing household tasks, and coordinating family events. Handle personal finances and coordinate household staff.
- **Travel Coordination**: Organize and manage travel arrangements, including booking flights, accommodations, and itineraries for both business and personal trips.
- **Project Management**: Assist with project management tasks, prepare executive summaries, conduct research, and manage high-level communications.
- **Document Preparation**: Prepare reports, presentations, and executive summaries. Handle filing, data entry, and document management with precision.
- **Gatekeeping**: Act as a primary point of contact between the executive and other stakeholders, ensuring efficient communication flow and handling sensitive information with confidentiality.
- **Strategic Support**: Anticipate the needs of the executive and proactively address issues. Assist in strategic planning and execution of business initiatives.

Qualifications:

- **Experience**: Minimum of 3-5 years in a Personal Assistant or Executive Assistant role, preferably supporting high-level executives.
- **Education**: Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- **Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and other relevant software.
- **Organizational Skills**: Exceptional ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
- **Communication Skills**: Excellent verbal and written communication skills, with the ability to represent the executive professionally in various communications.
- **Discretion**: High level of integrity and discretion in handling confidential information.
- **Problem-Solving**: Strong problem-solving skills and the ability to anticipate and address the needs of the executive proactively.
- **Flexibility**: Ability to adapt to changing priorities and work under pressure.

**Benefits**:

- Competitive salary and performance-based bonuses
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for professional development and growth

How to Apply:
Pay: $51,899.07 - $87,250.40 per year

**Benefits**:

- Gym membership
- Travel reimbursement
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay
- Performance bonus
- Quarterly bonus

Application Question(s):

- Are you comfortable with working in 3 locations? Your place, the executives home office and new office once setup.

Work Authorisation:

- Australia (preferred)

**Location**:

- Newcastle, NSW 2300 (preferred)

Work Location: Hybrid remote in Newcastle, NSW 2300

Application Deadline: 01/07/2024
Expected Start Date: 08/07/2024

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