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Executive Assistant to Principal
4 months ago
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 15/07/2024 - 20/12/2024
Organisation: Schools (Government)
**Salary**: Salary not specified
Occupation: Administration/Secretarial
Reference: 1419802
**Selection Criteria**:
SC1. Demonstrated high level of written, oral communication skills and interpersonal skills, with an ability to relate effectively, sensitively and confidentially with a range of stakeholders.
SC2. Demonstrated ability to work autonomously and with initiative to ensure the continuous, efficient and professional operations in the work environment, and to work proactively in a team to enhance work systems, practices and relationships.
SC3. Demonstrated highly proficient use of DET software systems and other computer software eg: MS Office (word, excel, publisher, outlook, powerpoint), Google Docs.
SC4. Demonstrated experience in working with multiple priorities in a fast-paced environment, and a proven ability to adapt to change quickly when required.
SC5. Highly developed organisation skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work area.
SC6. Demonstrated commitment to professional learning and growth for both self and others.
**Role**:
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
**Responsibilities**:
Responsibilities may include but are not limited to:
- Provide administrative support to the school including the preparation of correspondence, reports, memoranda, notices, routine letters, and invitations on behalf of the school
- Assist in the preparation of reports and presentations including proofing and editing
- Prepare research and/or gather relevant data on specific directed topics to enable the principal to respond to issues and/or write reports
- Compile agendas, assemble papers for meetings, and distribute to members
- Act as minute secretary for Executive Team and meetings as directed by the Principal
- Manage the Principal¿s calendar of appointments, keeping the Principal well informed of upcoming commitments and responsibilities
- Assisting to organise special events such as presentation nights
- Organise catering when required for special events, meetings and staff functions
- Coordinating conference and associated bookings for the Principal and Assistant Principals
- Maintain high level of confidentiality
- Highly proficient with MS Office (Outlook, Word, Excel Publisher and PowerPoint) and Google Docs
- Ability to work autonomously and as part of a team
- Strong attention to detail, organisation, time management and communication skills.
- Provide other administrative duties as required by the Principal, Assistant Principal or Bu
