Executive Assistant

2 weeks ago

Sydney, Australia UM for Ministerial and Parliamentary Services Full time

Applications are invited for the full-time ongoing position of Executive Officer in the Office of Minister the Hon Ed Husic MP based in the Commonwealth Parliamentary Office in Sydney, NSW _or _Australian Parliament House in Canberra, ACT.

The Executive Assistant Role will proactively manage Minister Husic’s time to help the Minister and his Ministerial team deliver on the Government’s priorities.

The key responsibilities are to manage Minister Husic’s diary and appointments including effective and efficient scheduling of invitations, negotiation of appointments, and the preparation ahead of events, as well as to manage travel and transport logistics for the office.

This position requires excellent organisational skills, consummate knowledge and experience of senior executive support, and the ability to engage with a wide variety of stakeholders.

Key Responsibilities
- Proactively manage Minister Husic’s time to achieve his priorities, including formulating diary plans, organising internal and external events and ensuring logistics are managed.
- Manage the Minister’s diary and appointments including effective and efficient scheduling of invitations, negotiation of appointments, and the coordination of briefs ahead of events.
- Manage travel and transport logistics for the Minister.
- Ensure activities are coordinated with the Chief of Staff.
- Prepare and analyse reports relating to entitlements and probity requirements as directed.
- Other tasks as directed.

Key Abilities and Personal Attributes
- Demonstrated experience as an Executive Assistant or executive support officer in a demanding public, non-profit or private sector environment.
- Ability to work effectively and liaise with other Ministerial Offices, the Australian Public Service and the community.
- Excellent communication skills and the ability to communicate to a variety of audiences.
- Demonstrated experience in working in a dynamic environment as part of a team.
- Developed knowledge of diary, travel and administrative systems.
- Working knowledge of the political process and the Australian parliamentary and political system.
- Demonstrated professional integrity and the ability to exercise discretion and maintain confidentiality.
- Proven reliability in meeting deadlines and commitments especially in high pressure situations.

This position is offered under the Members of Parliament (Staff) Act 1984and conditions are outlined in the Commonwealth Members of Parliament Staff Enterprise Agreement 2020-2023, which include:

- A salary between $67,034 and $82,767 per annum will be negotiated with the successful applicant commensurate with relevant skills and experience.
- An additional Personal Staff Allowance of $25,868 per annum is payable in recognition of, and as compensation for, reasonable additional hours of work.
- An employer superannuation contribution of 15.4% will be payable.

All ministerial staff will be bound by a code of conduct and be required to obtain and maintain an Australian Government security clearance (NV2).

Applications should include a CV with the names of two referees and a covering letter of no more than two pages which addresses your interest in the role.

Applications will be considered on a rolling basis, until filled or until they close on **17 April 2023**.

For further information please contact Brett Gale on 02 6277 7070.

**Salary**: $67,034.00 - $82,767.00 per year

Schedule:

- Shift work

Ability to commute/relocate:

- Sydney, NSW: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 17/04/2023

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