Executive Assistant

3 weeks ago

Southern Highlands, Australia Ramsay Health Care Full time

**Executive Assistant**

**Permanent Full Time**

An exciting opportunity exists for an Executive Assistant to support the Executive Team at Southern Highlands Private Hospital.

This position will provide high level administrative and secretarial support to ensure that the Hospital’s goals and objective are met.

We are looking for a high performing Executive Assistant who is outcome driven and ability to deliver quality administrative outputs in a fast-paced environment.

This role would suit an experienced Executive Assistant who is highly organised, with excellent stakeholder management skills.

The ability to manage a varied workload with a strong responsiveness and attention to detail will see you succeed in this role.

**About the role**

As part of the responsibilities of this position, Executive Assistant will manage the following:

- E-Credentialing of medical officers
- Staff and VMO Communications (that originate from the office of the CEO)
- Responsible for the scheduling, development of agendas and minutes for Committees
- CEO diary management
- Responsible for organising staff and key stakeholder events and programs

The successful applicant will be responsible for providing confidential and efficient coordination of administration services to ensure the flow of information to and from the office of the relevant Executive members. Other key tasks within this position will include:

- Demonstrate the ability to prioritise workload so that tasks are completed effectively to a high standard safely and in a timely manner
- Effective management of incoming and outgoing calls relating to the Executive Team and the Hospital
- Effectively and efficiently liaise with all levels of staff, Medical Practitioners and various other organisations
- Effectively and efficiently liaise with all levels of staff and various other organisations
- Management and coordination of Doctor rosters
- Prepare agendas and accurately maintain minutes and records for all events and scheduled meetings
- Management of the diary and schedules of the Executive members
- Prepare, format and deliver documents to the appropriate parties as directed
- Plan and coordinate functions and special projects as required

This position will be a full-time permanent position reporting directly to the Chief Executive Officer whilst also taking direction from each Executive member.

**About you**

To succeed in this role, you will have a professional and proactive approach and a commitment to ensuring the Administrative function of the Executive Office is effective and efficient.
- Healthcare or Medical experience essential
- Extremely organised and ability to coordinate processes and efficiencies within the Executive Office
- High attention to detail
- Advanced written and verbal communication skills
- High level of emotional intelligence
- Ability to work under pressure with high prioritisation skills
- Ability to maintain confidentiality on all issues relating to the Hospital, customers and colleagues
- Good at 'managing up' and strong influencing skills
- Well-presented and reliable
- Flexibility to meet the demands of the Hospitals
- Ability to work autonomously
- Collaborative and positive team member

**The Hospital**

Southern Highlands Private Hospital prides itself on the expertise of our doctors, nurses, allied health professionals, and support staff, as well as the high quality of our services. The Hospital has established an excellent reputation in the community for its commitment to patient care and customer service, staff satisfaction, and quality improvement.

The Hospital is operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics with 72 Australian sites employing over 30,000 people.

Ramsay focuses on maintaining the highest standards of quality and safety, being an employer of choice, and operating its business according to The Ramsay Way philosophy: "_People Caring for People_".
- Flexible work practices to best match your work/life balance
- Professional Development - Grow your career across our national network
- Employee assistance program
- Industry discounts across private health insurance, retail services, financial services and more

**How to Apply**

**Requirements**:
Everyone who joins Ramsay:

- Must be **vaccinated against Covid-19** a vaccine approved by the Australian Technical Advisory Group on Immunisation
- _Must provide a _**National Police** check conducted within the previous 12 months
- According to the role, Ramsay may require a **Working-With-Children** check and **proof of immunisation** against infectious diseases

  • Executive Assistant to Associate Director Clinical

    4 weeks ago

    Southern Highlands, Australia NSW Health Full time

    **Employment Type**: Permanent Full Time, 38 hours per week **Position Classification**: Snr Admin Assist Gde 2 **Remuneration**: $69,964 per annum - $71,700 per annum **Location**:Wollongong **Closing Date**: 25 June 2023 **ABOUT US** NSW Ambulance is an integral part of the NSW Health system that must work together seamlessly to deliver services to...

  • Executive Assistant to Associate Director Clinical

    2 weeks ago

    Southern Highlands, Australia NSW Health Full time

    Employment Type: Permanent Full Time, 38 hours per weekPosition Classification: Snr Admin Assist Gde 2Remuneration: $69,964 per annum - $71,700 per annumLocation:WollongongClosing Date: 25 June 2023ABOUT USNSW Ambulance is an integral part of the NSW Health system that must work together seamlessly to deliver services to the community of NSW. We take a...

  • Marketing Assistant

    1 week ago

    Southern Highlands, Australia Stockland Full time

    •    Drive retailer and community engagement through execution of key campaigns •    Permanent | full time •    Shellharbour Retail Town Centre We have an exciting opportunity for someone who would like to further develop and broaden their marketing skills, while learning and gaining more insights about Stockland’s marketing team.   ...

  • Credit Analyst

    2 weeks ago

    Southern Highlands, Australia Commonwealth Bank Full time

    **Credit Analyst Business Banking - Wollongong**: - **You are ambitious.** - **We value your ongoing professional development.** - **Together we can drive sustainable business growth for our clients** **See yourself on our team** Our Regional and Agribusiness banking team are committed to supporting the financial well-being of businesses and communities...

  • Credit Analyst

    2 weeks ago

    Southern Highlands, Australia Commonwealth Bank Full time

    Credit Analyst Business Banking - Wollongong:You are ambitious.- We value your ongoing professional development.- Together we can drive sustainable business growth for our clientsSee yourself on our teamOur Regional and Agribusiness banking team are committed to supporting the financial well-being of businesses and communities across Australia. We pride...

  • Customer Care Administrator

    1 month ago

    Southern Highlands, Australia Orion Full time

    Job description Our client has a current opportunity for a Customer Care Administrator to join their busy Inverness team on a temporary ongoing basis. This is a full-time positon, working Monday - Friday 8.30am - 5pm. As Customer Care Administrator, you will possess a strong pro-active customer care skillset and approach to ensure clients and managers...

  • Deckhand/coxswain

    3 months ago

    Southern Highlands, Australia Orion Full time

    **Job description**: We currently have a vacancy for Deckhand or suitably qualified Coxswain to carry out marine crew duties and provide support services to our Client based in Invergordon, Ross-shire. **Main responsibilities**: - To man, operate and assist maintenance of all marine crafts - Capable of returning the marine craft to safe haven - Mooring -...

  • Customer Care Administrator

    2 weeks ago

    Southern Highlands, Australia Orion Full time

    Job descriptionOur client has a current opportunity for a Customer Care Administrator to join their busy Inverness team on a temporary ongoing basis.This is a full-time positon, working Monday - Friday 8.30am - 5pm.As Customer Care Administrator, you will possess a strong pro-active customer care skillset and approach to ensure clients and managers receive a...

  • HR Advisor

    2 months ago

    Southern Highlands, Australia Orion Full time

    **Job description**: Our client is currently recruiting for the position of HR Advisor, based in Inverness. **Responsibilities**: - Provide advice, guidance, coaching and support to the HR and Management Teams on all people related issues - Support the HR Manager with preparation and presentation of HR statistical data for monthly executive site review...

  • Buyer

    2 weeks ago

    Southern Highlands, Australia Orion Full time

    **Job description**: Our client is currently recruiting for a Buyer to join their team on a full-time, permanent basis, based in the Fort William area. Duties & Responsibilities - Support the Procurement manager and other stakeholders in relation to supplier issues, communications and concerns which may impact on the business operations. - Executing end to...

  • Deckhand/coxswain

    2 weeks ago

    Southern Highlands, Australia Orion Full time

    Job description:We currently have a vacancy for Deckhand or suitably qualified Coxswain to carry out marine crew duties and provide support services to our Client based in Invergordon, Ross-shire.Main responsibilities: To man, operate and assist maintenance of all marine crafts Capable of returning the marine craft to safe haven Mooring to tie up, provide...

  • Buyer

    2 weeks ago

    Southern Highlands, Australia Orion Full time

    Job description:Our client is currently recruiting for a Buyer to join their team on a full-time, permanent basis, based in the Fort William area.Duties & Responsibilities Support the Procurement manager and other stakeholders in relation to supplier issues, communications and concerns which may impact on the business operations. Executing end to end...

  • Production Manager

    1 week ago

    Southern Highlands, Australia Division: Boral Cement Limited Full time

    Your next opportunity An opportunity exists for an integral role within Boral’s Cement business at our Berrima Plant located in the Southern Highlands of NSW. Boral’s prized upstream cement business is an important supplier for our downstream businesses and external customers. It is the largest operational site in the Boral Group with a manufacturing...

  • Multi-skilled Maintenance Technician

    3 weeks ago

    Southern Highlands, Australia Orion Full time

    **Job description**: Our client has a current opportunity for a Multi-Skilled Maintenance Technician to join their team on a full-time, permanent basis, based in Invergordon. As part of the Maintenance team the Multi-skilled Maintenance Technician will assist in fault diagnosis and repair activities on key technical process equipment and provide support to...

  • Business Banker, Shellharbour

    4 weeks ago

    Southern Highlands, Australia Commonwealth Bank Full time

    **You are a strong commercial lending Business Banker**: - **We are a high performing Small Business Banking team at CBA**: - **Together we will work towards becoming the #1 Business Bank** **See yourself in our team** The CommBank Small Business Banking team have a passion for helping Australian small businesses succeed. The team seek to understand the...

  • Business Banker, Shellharbour

    2 weeks ago

    Southern Highlands, Australia Commonwealth Bank Full time

    You are a strong commercial lending Business Banker:We are a high performing Small Business Banking team at CBA:- Together we will work towards becoming the #1 Business BankSee yourself in our teamThe CommBank Small Business Banking team have a passion for helping Australian small businesses succeed. The team seek to understand the business and personal...

  • HR Business Partner

    18 hours ago

    Southern Suburbs Perth, Australia Page Executive Full time

    About Our Client My client are based south of the river in the Kwinana Industrial area and specialise in the energy and resources space. They are working on some incredibly exciting projects and are currently growing. Job Description Key Responsibilities:Employee Relations and Union Management:Support investigations and manage union relations, focusing on...

  • HR Business Partner

    15 hours ago

    Southern Suburbs Perth, Australia Page Executive Full time

    About Our Client My client are based south of the river in the Kwinana Industrial area and specialise in the energy and resources space. They are working on some incredibly exciting projects and are currently growing. Job Description Key Responsibilities:Employee Relations and Union Management:Support investigations and manage union relations, focusing on...

  • Assistant Sourcing Manager Marketing

    2 weeks ago

    Southern Downs Regional, Australia Unilever Full time

    This inclusive employer is a member of myGwork – the largest global platform for the LGBTQ+ business community.JOB TITLE - Assistant Strategic Sourcing Manager, Business GroupsLOCATION - LONDONABOUT UNILEVERUnilever is one of the world's leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion...

  • Animal Behaviourist

    2 weeks ago

    Southern River, Western Australia Racing and Wagering Western Australia Full time

    Company Description:As well as controlling thoroughbred, harness and greyhound racing in Western Australia, RWWA operates the TAB which has more than 300 off-course retail outlets, a call centre and online betting services. Our motto is Better Your Bet because increasing profits through Western Australia's own TAB means better returns for the local racing...