Executive Assistant to Leadership Team

5 months ago

Sydney, Australia JOLT Charge Full time

**About Us**
- Here at JOLT, we’re on a mission to
_ Accelerate the shift to zero-emissions mobility_. Electric Vehicles (EVs) will play a pivotal role in supporting a future based on renewable energy. That’s why we are building a large-scale network of 100% renewable powered, free, EV charging stations to making charging more convenient, fast and affordable.

**About the role**
- Our team is growing rapidly around the world and we need the support of an experienced and adaptable EA to help with organisation for our Executive Leadership Team (ELT), as well as general internal communications across the business.

This is an opportunity for a highly competent EA to make an impact day-to-day by enabling our ELT operate as efficiently as possible whilst also playing a key role in business operations and growth.

**Key duties**:

- Support ELT members to manage their calendars relating to meetings, travel arrangements, and professional events.
- Manage travel arrangements and prepare detailed itineraries, ensuring that the relevant parties as well as key stakeholders are adequately informed of domestic and international travel.
- Work with the ELT and senior leaders to establish systems and processes supporting proactive internal communications, planning and execution
- Organise key stakeholder meetings including agenda setting, distribution, and presentation / board pack preparation
- Prepare reports, presentations, and data, as well as maintain files, records, and meeting correspondence.
- Attend meetings and take minutes, ensuring accurate transcription and timely dissemination.
- Organise company-wide meetings and events including venue hire, travel and accommodation booking, catering, key speaker organisation, set-up and pack down
- Assist the ELT and senior leaders to disseminate key messaging across departments to ensure smooth interdepartmental or stakeholder communication.
- Handle confidential information, maintaining the highest levels of discretion and integrity.

**About you**:

- Bachelor's degree in business administration or a related field is preferred.
- Minimum 3 years’ experience as an executive assistant in a fast-paced environment, preferably in a corporate, global structure.
- Experience working with a range of business sizes and hierarchical structures will highly regarded
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively with strong attention to detail.
- Excellent written and verbal communication skills, with the ability to communicate effectively with individuals at all levels.
- Proficient in productivity tools such as Google Workspace and Microsoft Office Suite.
- Ability to maintain upmost confidentiality and exercise discretion.
- Strong problem-solving skills with the ability to anticipate needs and proactively address issues.
- Professional demeanour, with the ability to represent the CEO and the organisation effectively.

**What's in it for you**:

- Opportunity to be a part of a purpose-led business making real impact
- Energetic, engaging, and welcoming team in a start-up environment
- Competitive salary with generous bonus program
- Access to equity program
- Flexible work hours
- 2 working from home days per week / remote work
- Shared office space in Barangaroo with regular social activities
- Casual dress code
- Well funded, early-stage business with global growth opportunities

**To Apply**
- We're trying to make a difference at JOLT and need entrepreneurial team players who can problem-solve and thrive in ambiguous environments. Even if you don't think you're the perfect fit - that's ok If you're passionate about our mission to
_Accelerate the shift to zero-emissions mobility_, we want to hear from you

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