Trainee Administration Assistant

1 week ago

Wollongong, Australia Big Fat Smile Group LTD Full time

**Trainee Administration Assistant**
- **Permanent, Part time**:
Working at Big Fat Smile, there's a lot to smile about. The trust you'll be given in exchange for your expertise. The freedom you'll be given to make a difference and enrich the lives and minds of our children and families in their communities.

Big Fat Smile is a not-for-profit that plays a pivotal role in the lives of thousands of children and families across Australia. We are early education enthusiasts, with 40+ community preschools, long day care centres and fun clubs, and a variety of community and inclusion programs. Each one dedicated to giving every child the best start in life. And each well-respected for the work it does.

The Trainee Administration Assistant will perform a variety of administrative duties to ensure the smooth day-to-day operation of Head Office. This role is a key point of contact for all Head Office staff for general enquiries and is also a key influencer in building culture and creating a fun and engaging workplace environment. This role also provides support to the Executive Officer in meeting scheduling and other ad hoc administrative duties as directed.

**What you will do**
- Coordinating the day-to-day administrative duties of the organisation
- Greeting and directing visitors into the organisation
- Coordinate mail and courier deliveries and incoming packages
- Provide support for meetings, coordinate catering, manager bookings and calendar of meeting rooms, and maintain meeting rooms
- Provide support for fleet vehicle bookings
- Maintain and update contact lists
- Assist with ASIC document registration & business name renewals
- Providing support to head office staff for general office enquires

**What you need to succeed**
- Capacity and Commitment to meeting the theoretical and practical requirements of your traineeship.
- Cleared Valid for paid work, Working with Children Check
- Intermediate to advanced skills in Microsoft office
- Excellent time management skills and the ability to prioritise work
- Attention to detail
- Problem solving skills
- Excellent written and verbal communication skills
- A copy of your resume.
- A brief cover letter that outlines why you are a good fit for the role.

**How to apply**

**Please send us**:

- A copy of your resume.
- A brief cover letter that outlines why you are a good fit for the role.

Join us and you'll be smiling too, when you make more of a difference.
- Safeguarding children is embedded in all we do. Through our Child Safe Framework and Values, we are committed to ensuring the safety and well-being of all children entrusted to our care._

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