Trainee Administration Assistant

6 months ago


Wollongong, Australia Big Fat Smile Group LTD Full time

**Trainee Administration Assistant**
- **Permanent, Part time**:
Working at Big Fat Smile, there's a lot to smile about. The trust you'll be given in exchange for your expertise. The freedom you'll be given to make a difference and enrich the lives and minds of our children and families in their communities.

Big Fat Smile is a not-for-profit that plays a pivotal role in the lives of thousands of children and families across Australia. We are early education enthusiasts, with 40+ community preschools, long day care centres and fun clubs, and a variety of community and inclusion programs. Each one dedicated to giving every child the best start in life. And each well-respected for the work it does.

The Trainee Administration Assistant will perform a variety of administrative duties to ensure the smooth day-to-day operation of Head Office. This role is a key point of contact for all Head Office staff for general enquiries and is also a key influencer in building culture and creating a fun and engaging workplace environment. This role also provides support to the Executive Officer in meeting scheduling and other ad hoc administrative duties as directed.

**What you will do**
- Coordinating the day-to-day administrative duties of the organisation
- Greeting and directing visitors into the organisation
- Coordinate mail and courier deliveries and incoming packages
- Provide support for meetings, coordinate catering, manager bookings and calendar of meeting rooms, and maintain meeting rooms
- Provide support for fleet vehicle bookings
- Maintain and update contact lists
- Assist with ASIC document registration & business name renewals
- Providing support to head office staff for general office enquires

**What you need to succeed**
- Capacity and Commitment to meeting the theoretical and practical requirements of your traineeship.
- Cleared Valid for paid work, Working with Children Check
- Intermediate to advanced skills in Microsoft office
- Excellent time management skills and the ability to prioritise work
- Attention to detail
- Problem solving skills
- Excellent written and verbal communication skills
- A copy of your resume.
- A brief cover letter that outlines why you are a good fit for the role.

**How to apply**

**Please send us**:

- A copy of your resume.
- A brief cover letter that outlines why you are a good fit for the role.

Join us and you'll be smiling too, when you make more of a difference.
- Safeguarding children is embedded in all we do. Through our Child Safe Framework and Values, we are committed to ensuring the safety and well-being of all children entrusted to our care._


  • Trainee

    4 months ago


    Wollongong, Australia Illawarra Shoalhaven Local Health District Full time

    **Employment Type**: Temporary Various for contract up to 2nd February 2025 **Remuneration**: $110,986.00 - $139,187.00 **Hours Per Week**: 38 **Requisition ID**: CAM23249 An exciting opportunity exists to join the Intensive Care Unit department at Wollongong Hospital. **Where you'll be working** Wollongong Hospital is the Illawarra and Shoalhaven’s...


  • Wollongong, Australia IRT Full time

    Customer Service Trainee **Customer Service Trainee - School Leaver** **Classification**: Fulltime (2 year fixed term contract)**Location**: IRT Market StreetAs a Customer Service Trainee you’ll undertake studies towards a Certificate III in Customer Engagement, including elective choices in Sales. In this position, you will contribute positively to...


  • Wollongong, Australia Ello Care Full time

    **About Ello Care**: At Ello Care, we are committed to making your NDIS journey as smooth and supportive as possible. Based in Wollongong, we offer expert NDIS services, Specialist Disability Accommodation (SDA), and passionate advocacy for people with disabilities. Our personalised approach ensures each participant receives tailored support to live their...

  • Cablehand Trainee

    3 months ago


    Wollongong, Australia NEP Australia Full time

    We are always looking for great people to join our team; people with a passion for people and teamwork helping us deliver exceptional results for our clients. We are currently seeking a **casual Trainee Cablehand **to work on Outside Broadcasts in Wollongong, NSW! You will be mainly working with our camera crew setting up, on air assisting and packing down...


  • Wollongong, Australia IRT Full time

    Customer Service Trainee **About IRT** Founded in 1969, IRT’s mission was to provide better options in housing and care for older people. Now 50 years later, our purpose remains the same. We improve the lives of more than 9100 people every day in NSW, the ACT and Qld. We’re one of Australia’s largest community-owned providers of independent living,...

  • Digital Solutions

    2 weeks ago


    Wollongong, Australia Big Fat Smile Group LTD Full time

    **Digital Solutions and Resources Trainee** - **Traineeship**: **Big smiles and bigger opportunities** Big Fat Smile is a values-led, not-for-profit, non-government organisation which provides high quality care and education for children from birth until 12 years, national and state-wide inclusion services as part of a national consortia and operates many...


  • Wollongong, Australia Illawarra Shoalhaven Local Health District Full time

    **Employment Type**: Temporary **Remuneration**: 89,095.00 - 139,187.00 **Hours Per Week**: 38 **Requisition ID**: CAM23949 **Interested in a career in Plastic Surgery?** **Where you'll be working** **What you'll be doing** - The Plastic Surgery Unaccredited Trainee is responsible for assessment and management of patients with a problem requiring...


  • Wollongong, New South Wales, Australia AU040 Mercer Administration Services (Australia) Pty Ltd. Full time

    Job SummaryWe are seeking a Superannuation Administrator to join our Client and Member Services team based in Wollongong. As a Superannuation Administrator, you will be responsible for maintaining member/employer/adviser account details and processing superannuation administration functions.About the RoleThis is a permanent, full-time position that offers a...


  • Wollongong, Australia NSW Health Pathology Full time

    **Employment Type**:Temporary Full Time up to 12 months **Position Classification**:Trainee Year 10 Level A **Remuneration**: $19,942.13 - $40,306.68 per annum plus superannuation **Hours Per Week**:38 **Requisition ID**: REQ531770 **Location**:Wollongong Hospital **Closing Date**:14th November 2024 - 11:59pm **This is a targeted position for eligible...


  • Wollongong, Australia AU040 Mercer Administration Services (Australia) Pty Ltd. Full time

    Description: Superannuation Administrator Join a global company and world leader in Financial Services where we put the member at the center of everything we do. Mercer is seeking candidates for Superannuation Administrator to work within their Client and Member Services team based in the Wollongong office on a permanent, full-time  basis....

  • Advanced Trainee

    2 months ago


    Wollongong, Australia Illawarra Shoalhaven Local Health District Full time

    **Employment Type**: Temporary Various - for Contract from 3rd February 2025 to 1st February 2026 **Remuneration**: - $97,993.00 to $139,187.00 **Hours Per Week**: 38 **Requisition ID**: CAM23903 An exciting opportunity exists to join the Intensive Care Unit (ICU) Department at Wollongong Hospital. **Where you'll be working** Wollongong Hospital is the...


  • Wollongong, Australia MJD Recruitment Full time

    Want to work close to home? (Wollongong) - Are you ready to take your career to the next level? - Salary up to $75k + SUPER! **About the company**: We are thrilled to collaborate with one of our longstanding clients — an esteemed and growing engineering firm currently on the lookout for an Administrative Assistant to join their team. Renowned for their...


  • Wollongong, New South Wales, Australia AU040 Mercer Administration Services (Australia) Pty Ltd. Full time

    About AU040 Mercer Administration Services (Australia) Pty Ltd. AU040 Mercer Administration Services (Australia) Pty Ltd. is a global company and world leader in Financial Services, with a focus on delivering exceptional value to its clients. We are seeking candidates for the role of Pension Fund Administrator Specialist to join our Client and Member...


  • Wollongong, Australia Indigeco Full time

    Contract opportunity - Government department - Wollongong location Description: Role Title: Assistant Administration Officer Duration: 3 month Pay Rate: $37.22 per hour plus super Location: Wollongong Our client is looking for someone to provide a range of administrative tasks, including managing incoming phone calls and reception services to internal...


  • Wollongong, Australia On Board Building Services Full time

    Onboard Building Services is looking for a casual Administration Assistant to join our team! About the role: We are seeking a dedicated, experienced administration assistant to join our Building and Maintenance team based in the illawarra. **This role is a casual position, Monday to Wednesday 9am to 4pm.** Requirements for this role will include: - Must...


  • Wollongong, Australia Verve Partners Full time

    Parking onsite - Collaborative environment - Known to look after their staff Our client is a leading and rapidly expanding building company based in the Illawarra and they are are seeking a dedicated administrator to join their team. Dedicated to building to the highest standard the team has established an exceptional reputation within the Illawarra region...


  • Wollongong, Australia University of Wollongong Full time

    Permanent/Continuing, part-time appointment (0.6) - Monday, Tuesday, Wednesday, Friday afternoons - Level 3/4: $61,642 - $78,579 (pro-rata) + 17% Superannuation **About the area** The Northfields Psychology Clinic is a teaching clinic, which supports training for postgraduate psychology students and provides a low cost, quality psychology service for the...


  • Wollongong, Australia Ramsay Health Care Full time

    **Our Administration Department has two opportunities available for Administration Clerks to join the team at Wollongong Private Hospital!** **About the Roles** - 12 month fixed full-time contract: Theatre Bookings Clerk - Casual Administration Clerk - float In the theatre bookings position, you will be responsible for the theatre bookings, theatre...


  • Wollongong, Australia On Board Building Services Full time

    **About the role**: On Board Building Services is a building company located in Illawarra, with an opening position for an administration assistant in our Bellambi office. The role is 2 -3 days a week - Monday to Wednesday, but days and times are flexible. This role will include tasks such as: - Managing first point of contact correspondence for clients...


  • Wollongong, Australia SB Recruitment Pty Ltd Full time

    **The Company...** Our client is a well-known organization who are responsible for helping local communities first hand. They pride themselves on providing high quality services and initiatives that enhance living standards and help local communities with reaching their full potential. They are looking for an experienced Administration Assistant to join...