Head of Supply Chain

3 days ago

Canberra, Australia Catholic Relief Services Full time

Head of Supply Chain (Nigerian Nationals Only) - (220000K8)

Description

**About CRS**

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

**Job Summary**:
Reporting to the Deputy Country Representative/Operations, the Head of Supply Chain primary function is to provide leadership and oversight of the country program’s supply chain Management in the following areas: Procurement, Fleet Management, Travel, Store and inventory Management and Invoice payment process. The Head of Supply Chain ensures that programs are supported to effectively meet articulated needs, manage risk, and increase efficiency. The Head of Supply Chain ensures that all offices and projects have corresponding systems in place and that applicable CRS and donor policies are consistently applied. The Head of Supply Chain leads and oversees activities to strengthen the capacities of partners in these same functions. The Head of Supply Chain is a member of the senior management team and plays a key role in all senior management decisions and initiatives.

**Roles and Key Responsibilities**:
**Leadership**:

- As a member of the Country Program’s senior management team, work with senior colleagues to coordinate efforts with the aim of best serving program participants.
- Incorporate Supply Chain issues into country strategic planning process. Assess and advocate for needed investments in Supply Chain capacity.
- Attend relevant interagency, sector coordination, and representational meetings as required. Network with equivalent staff in colleague organizations.
- Work with technical leads to improve Supply Chain capacity, including systems and staffing in the key functional areas in which s/he has oversight.
- Oversee Supply Chain functions in field offices by working closely with Head of Offices and conducting regular visits to these offices.
- Actively participate in regional OpEx events (i.e. monthly calls, annual 3D meeting, etc.).
- Lead CP supply chain team to promptly prepare and respond to audits, while collaborating with other functional departments (Risk & Compliance, Finance, Admin etc.)

**Functional Management to Increase Effectiveness**:
**Supply Chain Management (Procurement, Warehousing, Fleet, clearing, handling and transportation)**
- Supervise the SC Managers of projects in the strategic management of material resources.Communicate CP priorities and guide them to ensure alignment of efforts.
- Ensure efficiency and compliance in local and international procurement. This includes ensuring maintenance of the CP’s Supplier’s Master.
- Ensure proper stewardship of CRS resources, and the optimal utilization and maintenance of program assets and resources including proper inventory controls (includes oversight of inventory receiving and shipping as well as warehouse, fleet and asset management and the disposition of assets (i.e. Vehicle Acquisition and Disposition Plans).
- Ensure high quality reporting that allows for proper tracing and tracking of inventory and assets.
- Ensure that in-kind transactions are reflected appropriately in financial statements according to CRS policy.
- Ensure integrity (accuracy, security) of SCM information systems.
- Oversee the country insurance policy for assets. Negotiate renewal of insurance policies
- Confirm the maintenance of an up-to-date inventory and the efficient tracking of all agency property per agency requirements.
- Ensure sub recipients fixed asset reports are up to date
- Conduct annual physical Inventory count
- Ensure the preparation and submission of quarterly asset reports to HQ.
- Ensure that transportation services other than fleet management are appropriate to need and delivered in conformity with CRS policies.
- Ensure that risk mitigation strategies including insurance are undertaken. Lead preparation of agency Risk Disclosure Report.
- Oversee the quality, timely procurement of food and non-food commodities, materials, supplies, services and equipment, and other office support.
- Oversee the logistics of relief and recovery commodities, including customs clearing, reception, warehousing and preparation for distribution(s).
- Prepare operational documents and reports for senior management (e.g., pipeline analyses, daily and weekly warehouse status reports, Commodity Status Reports, Loss Reports, etc.).
- Ensure that the management of commodities at CRS and partner warehouses and distribution sites falls within the guidelines set by the agency and donor organizations.
- Collaborate with all departments within CRS to ensure that programming and operations units receive the procurement and logístical suppor

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