Recruitment Mobilisation Administrator

4 weeks ago

Perth, Australia Collar Group Full time

Permanent position I Full time hours
- Immediate start I Flexible Work From Home Arrangements
- $32 - $38.00 per hour + super I Free parking

Collar Group has been retained by one of our National Key Accounts to source a Recruitment Mobilisations Administrator to join their Subiaco Office. The client is a quality focused service provider specialising in civil works and contract mining headquartered in Perth.
- Full time hours
- Located in Subiaco
- Permanent position
- $32.00 - $38.00 per hour + superannuation

**WHAT THE ROLE ENTAILS (but not limited to)**:

- Recruitment - Ability to work closely with internal management team to understand
throughout the recruitment process, management of hiring process including advertising
shortlisting, interviewing
- Mobilisations - organising medicals, PPE, contracts, inductions, site access for both new
starters and transfers
- Liaise with client and client site contacts to ensure mobilisation deadlines are met,
qualification checks are complete, additional training, flights and accommodation are
booked prior to mobilisation
- Notify personnel of mobilisation flight locations, times, and accommodation
- General Administration duties, answering incoming calls, timesheet processing etc
- Collection, checking and filing daily timesheet
- High level customer service to both internal and external clients
- Preparing and maintaining accurate information on roster system and personnel folders
- Ensuring 100% compliance and reporting on compliance
- Roster management
- Management of flights and accommodation
- Updating training matrix
- Assisting with project Document Control
- Provide administrative support to leaders across the group as required
- Ensure the efficient operation of the site by maintaining records, document control,
library management, registers, files and ensuring accessibility for relevant personnel
- Thinking outside the box to provide solutions when obstacles are thrown your way

**REQUIREMENTS FOR THE ROLE**:

- At least 2 years’ Recruitment/Mobilisation Co-ordinating experience preferably in Mining or Construction Industry.
- Previous experience in end to end Mobilisation of personnel
- Previous experience working with the resources sector, in a similar role
- Experience as Mobilisation Administrator, Coordinator, Project Support etc is advantageous
- Very high attention to detail
- A positive mindset
- Ability to multitask and prioritise work functions
- Highly self-motivated, methodical, and organised
Must be a team player with a strong work ethic and the ability to adapt to change
- Ability to work autonomously and in a team environment
- Strong interpersonal, verbal and written communication skills
- Working knowledge of OPMS would be seen as a definite advantage
- Previous experience in ENABLE or travel booking software
- Previous experience in site based travel bookings
- Excellent communication, organisational and time management skills essential
- Excellent level of competence with Microsoft Office Suite
- Good sense of Humour

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