Administrative Assistant

3 weeks ago

Heidelberg, Australia Melbourne Polytechnic Full time

**POSITION NUMBER**

3781
- **DEPARTMENT**

Construction
- **ROLE TYPE**

Non-teaching
- **JOB TYPE**

Full time
- **CONTRACT**

Ongoing
- **LOCATION**

Heidelberg
- **APPLICATIONS CLOSE**

19 February 2024**ADMINISTRATIVE ASSISTANT - CONSTRUCTION**:

- **Full Time, Ongoing role with Annual Salary $56,788 - $61,320 + Super**:

- **Grow your administrative career with Melbourne Polytechnic, focusing on the Construction department**:

- **Located at our Heidelberg campus, close to public transport with parking on site.**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the Role**:
Work as part of the Directorate’s administration team, working in a flexible and collegiate manner to ensure the institutes policies and procedures are implemented, and that efficient and effective administration is provided and dealings with employees and the public is professionally undertaken.

Work as part of a team that provides administrative support to both Vocational Education and Higher Education programs.

Focusing mostly on supporting the Vocational Education courses within school, the position incumbent will provide high-level customer service while maintaining strictest confidence of information regarding the personal records of students, the content of examinations, and other materials.

**Duties**:

- Assist in the administration of the Student Life Cycle within the Department, ensuring strong relationships between Melbourne Polytechnic students and employers (where appropriate). This includes but is not limited to assisting with enquiries, course information, enrolments, amendments, completions, ensure relevant and current program information is available on the staff and student portals and other administrative requirements as needed.
- Provide high-level customer service to internal and external clients, ensuring that all possible measures are taken to respond to their needs and requests in a timely fashion, disseminating accurate and timely information to internal and external stakeholders and ensure all enquiries are handled with tact and diplomacy.
- Establish and maintain positive and beneficial working relationships with stakeholders and departments across the Melbourne Polytechnic network.
- Provide general administrative including correspondence, mail merges and mail outs, meeting administration and secretariat duties, resource maintenance, database maintenance, reporting, purchasing orders, prompt payments, and processing tax invoices.
- Provide accurate and consistent record keeping and maintenance including filing and archiving systems (hardcopy and electronic), to comply with Institute policy and procedures and external quality assurance requirements.

**Skills and Experience Required**:
**Mandatory**:

- A current Working With Children Check (Employee).
- Appropriate experience in administrative support roles preferably in a education setting.
- Demonstrated high-level administrative and organisational skills including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and high-level literacy of the Microsoft Office suite.
- Demonstrated experience in or ability to undertake administrative support of internal and external accreditation processes in both Vocational education.

**Desirable**:

- Experience in the use of Learning Management Systems (LMS) or willing to learn.

**How to Apply**:

- Current CV
- Cover Letter

**_ Recruitment Agencies _**:
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**_ Diversity and Inclusion _**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm. _

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