Project Administrator

3 weeks ago


Sydney, Australia BGIS Full time

The purpose of the **Project Administrator **is to assist in the management of projects and providing support to the team.

Using a flexible and adaptable approach the responsibilities include:

- Providing administrative assistance to the project managers including, data entry of invoices, filing, sourcing documentation and preparation of documents
- Assistance with tender process, including managing tender responses, and requests for information
- Management of the project filing system, both hard and electronic. This includes meeting minutes, bank guarantees, subcontracts, as-built data, records, and certificates
- Ensuring full compliance with BGIS’ business systems, including the Quality Management System (QMS), Occupational Health & Safety System (OH&S) and Environmental Management System (EMS)
- Fostering and maintaining a positive working relationship with clients, client sub-contractors, suppliers, and consultants
- Managing the contract and service delivery in accordance with Contract KPI’s & client expectations of your role

**Skills and Experience**
- Business awareness with demonstrated understanding of the contract management of consultants, contractors, and suppliers.
- Proficient in the use of Word, Excel, and Outlook
- Exceptional customer service and communication skills both verbal and written
- Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities
- Collaboration & Teamwork - possess the ability to listen, share information and work effectively with team members to accomplish goals

**Qualifications**
- Studying or recently completed a Diploma or higher in Project Management, or equivalent relevant trade
- Experience with project management and communications platforms e.g. Aconex and MS Project

**Benefits**
BGIS offers Professional Development opportunities, excellent Company Benefits and an exceptional Employee Recognition Program


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