Administration Manager
5 months ago
This ASX listed exploration company, with its head office in West Leederville, has active projects and offices across several locations in South America. With a highly experienced Board, and a small team of professionals in their Perth office, they are planning significant growth over the next 5 years as they continue to explore and develop these projects.
In this critical role, you will report to the Managing Director, as you oversee the smooth running of all marketing & communication for the company. You will also assist the VP of Operations - Americas. This is a broad role where you will oversee Investor Relations, Marketing, and all general administration for Directors and HR for the company.
**Some key duties and responsibilities will include;**
- Executive support for the CEO and Executive Director
- Scheduling meetings and maintaining executives calendars
- Liaising with Investor Relation consultants on all social media, media, events, marketing collateral and branding
- Assisting with ASX Announcements and Reports - proof reading, distribution for approval from Directors
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Printing & scanning
- Formatting of documents
- Document control and creation of new procedures & processes
- Managing info inboxes
- Performing ad-hoc administration duties for staff
- Assist staff with any IT helpdesk queries
- Arranging corporate travel and accommodation arrangements
- Organise printing for office stationery and business cards
- Meet and greet visitors at all levels of seniority
- Collating and distributing the board packs
- Setting up meeting room for Board and other meetings as required
- Ordering catering and coffees
- Maintaining contact database
- Maintaining phone lists
- Assisting with HR items and onboarding of new staff
Receiving and sending of mail & couriers
**Qualifications, Experience, Skills & Attributes**
**Role Qualifications**
- 3 years + experience in an administration environment
- Experience in an ASX listed mining company is desired but not essential
- Proficiency with Office 365, MS Word, Excel, Powerpoint, Outlook, Sharepoint & Teams
- Experience with using Wordpress, twitter, linkedIn, mailchimp
- Technology Savvy
- National Police Clearance
- Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work
- Effective communication skills, including the ability to communicate requests and instructions to individuals and groups
**Personal Attributes**
- Possess a personal presentation that reflects a professional image and the values of the organisation
- Ability to work co-operatively and effectively within the team and the organisation
- Possess flexibility and adaptability to manage changing work requirements and varying volumes of work
Friendly and approachable manner
**Salary**: $80,000.00 - $100,000.00 per year
**Benefits**:
- Employee stock purchase plan
- Free drinks
- Free food
- Maternity leave
- Professional development assistance
- Travel reimbursement
Schedule:
- Monday to Friday
Supplemental pay types:
- Annual bonus
- Bonus
- Performance bonus
**Experience**:
- ASX Listed Administration: 3 years (required)
Work Authorisation:
- Australia (required)
Work Location: In person
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