Administration Manager

1 week ago

Perth, Australia Ambrosini Global Recruitment Full time

This ASX listed exploration company, with its head office in West Leederville, has active projects and offices across several locations in South America. With a highly experienced Board, and a small team of professionals in their Perth office, they are planning significant growth over the next 5 years as they continue to explore and develop these projects.

In this critical role, you will report to the Managing Director, as you oversee the smooth running of all marketing & communication for the company. You will also assist the VP of Operations - Americas. This is a broad role where you will oversee Investor Relations, Marketing, and all general administration for Directors and HR for the company.

**Some key duties and responsibilities will include;**
- Executive support for the CEO and Executive Director
- Scheduling meetings and maintaining executives calendars
- Liaising with Investor Relation consultants on all social media, media, events, marketing collateral and branding
- Assisting with ASX Announcements and Reports - proof reading, distribution for approval from Directors
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Printing & scanning
- Formatting of documents
- Document control and creation of new procedures & processes
- Managing info inboxes
- Performing ad-hoc administration duties for staff
- Assist staff with any IT helpdesk queries
- Arranging corporate travel and accommodation arrangements
- Organise printing for office stationery and business cards
- Meet and greet visitors at all levels of seniority
- Collating and distributing the board packs
- Setting up meeting room for Board and other meetings as required
- Ordering catering and coffees
- Maintaining contact database
- Maintaining phone lists
- Assisting with HR items and onboarding of new staff

Receiving and sending of mail & couriers

**Qualifications, Experience, Skills & Attributes**

**Role Qualifications**
- 3 years + experience in an administration environment
- Experience in an ASX listed mining company is desired but not essential
- Proficiency with Office 365, MS Word, Excel, Powerpoint, Outlook, Sharepoint & Teams
- Experience with using Wordpress, twitter, linkedIn, mailchimp
- Technology Savvy
- National Police Clearance
- Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work
- Effective communication skills, including the ability to communicate requests and instructions to individuals and groups

**Personal Attributes**
- Possess a personal presentation that reflects a professional image and the values of the organisation
- Ability to work co-operatively and effectively within the team and the organisation
- Possess flexibility and adaptability to manage changing work requirements and varying volumes of work

Friendly and approachable manner

**Salary**: $80,000.00 - $100,000.00 per year

**Benefits**:

- Employee stock purchase plan
- Free drinks
- Free food
- Maternity leave
- Professional development assistance
- Travel reimbursement

Schedule:

- Monday to Friday

Supplemental pay types:

- Annual bonus
- Bonus
- Performance bonus

**Experience**:

- ASX Listed Administration: 3 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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