Administrator

6 months ago

Perth, Australia OUI Recruitment Full time

**Position**:Administrator

**Location**:EastPerth

**Job Type**:Permanent

**Salary**:$60,000 - $65,000

**Position Overview**:
As an Administrator, your primary responsibility will be to support and facilitate the efficient operation of the organization. You will handle a wide range of administrative tasks, including finance-related responsibilities such as managing payroll and utilizing Xero, a cloud-based accounting software. Your role will involve managing office procedures, maintaining records, coordinating meetings, and providing administrative support to staff members.

**Key Responsibilities**:
**Office Management**:

- Oversee general office operations, including maintenance, supplies, and equipment.
- Ensure a clean and organized office environment.
- Develop and implement administrative policies and procedures to enhance efficiency.

***

**Record Keeping and Documentation**:

- Maintain accurate and up-to-date records, files, and databases.
- Manage confidential information with utmost discretion and integrity.
- Prepare and distribute reports, memos, and other documents as required.

***

**Meeting and Event Coordination**:

- Schedule and coordinate meetings, conferences, and appointments.
- Arrange travel and accommodations for staff members, if needed.
- Prepare meeting agendas, take minutes, and distribute relevant materials.

***

**Communication and Correspondence**:

- Answer phone calls, respond to inquiries, and redirect calls as necessary.
- Serve as a point of contact for internal and external stakeholders.

***

**Finance and Payroll Management**:

- Utilize Xero, a cloud-based accounting software, for financial tasks such as invoicing, expense tracking, and financial reporting.
- Manage payroll processes, including calculating salaries, deductions, and tax withholding.
- Ensure accurate and timely payment of employees, adhering to relevant regulations and company policies.

***

**Administrative Support**:

- Provide administrative assistance to various departments and personnel.
- Assist in preparing presentations, reports, and other documents.
- Conduct research, gather information, and compile data as required.

***

**Team Collaboration**:

- Collaborate with colleagues and provide support as needed.
- Foster a positive and inclusive work environment.
- Contribute to team meetings and participate in organizational initiatives.

***

**Qualifications and Skills**:

- High school diploma or equivalent (Bachelor's degree preferred).
- Proven experience in administrative roles or similar positions.
- Experience using Xero or other accounting software.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Attention to detail and ability to multitask effectively.
- Demonstrated problem-solving and decision-making skills.
- Ability to handle confidential information with discretion.
- Strong interpersonal skills and ability to work collaboratively.

***
- We represent organizations that promote diversity and welcome all qualified applicants regardless of race, gender, disability, religion/belief, sexual orientation, or age._

**Number**: (08) 6219 8033

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