Administration Manager

6 months ago

Perth, Australia JLL Full time

**JLL supports the Whole You, personally and professionally.**

**_ What this job involves_**

We are looking for a Shopping Centre Administration Manager to join our team at the Floreat Forum Centre in Perth. This is a full-time, permanent position with standard hours of 8:30-5PM. You will be responsible for lease administration, including setting up leases, invoices, arrears, cash flow management, financial report management, forecasting, and budgets

**An overview of the role**:
Day-to-day financial management and administration duties for Floreat Forum and West Leederville Shopping Centre, in accordance with duties identified within the management agreement. You will be in charge of managing the financial and administrative processes to the highest professional standards in order to maximise the nett return to the owner

**You will be responsible for**:

- End-to-end management of the center's finance operations
- Responsible for lease administration, including lease setup and ensuring that invoices are correct.
- Creating new invoices for tenants please delete and include “Managing the monthly rent roll”
- Oversight of Accounts Payable
- Monthly income and expenditure accruals
- Financial analysis and reporting
- Managing two different shopping centres and building relationships with the retailers
- Ensure Arrears management practices are applied

**Performance Objectives**

Client Focus
- Trusted advisor to clients
- Anticipates and understands emerging clients needs
- Leads by example and instils strong client focus throughout the organisation

Leadership
- Seeks and acts on feedback from others
- Makes decisions while balancing analysis and speed
- Builds upon out strengths of client focus, superior service delivery and excellent communication

People Management
- Recognises and develops talents and skills that our clients desire
- Capable of effectively managing conflict in an open and constructive manner

Learns Quickly
- Adapts interaction and leadership style to be effective with a wide range of groups

**Key Skills**
- Financial insight and analysis
- Superior communication and client servicing skills
- Passion for quality - has an eye for detail to make sure the best delivery of services
- Self-motivated, confident, and energetic
- Ability to effectively deal with stressful situations and conflicting demands
- Flexible - able to adapt to rapidly changing situations
- Strongly goal orientated - able to cooperate and work well with others to meet targets and can also work autonomously
- Impeccable organisational skills with the ability to prioritise, meet deadlines and multitask

**Employee Specification**
- Minimum 5 years’ experience in financial property management experience is required (or a similar role), and knowledge of property financial package MRI is highly desirable but not required.
- Degree in Financial Management/Accounting is required
- CPA qualification is highly desirable
- Knowledge of the Retail Tenancy Act is desirable.
- Customer service experience is also highly desirable

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

**Location**:
On-site -Perth, WA

**About JLL **_ JLL Privacy Notice_**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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