A02 Administration Officer

3 weeks ago

Herston, Australia Page Personnel Full time

6 Month Ongoing Contract
- Immediate start

**About Our Client**:
Our client is a statutory body whose vision is to promote better health through impactful medical research.
- Provide professional reception and switchboard services, acting as a first point of contact for visitors
- Maintain clients professional image by ensuring that reception equipment is properly maintained and the reception area is kept clean and tidy;
- Provide administrative assistance to the Support Division and other groups within, including (but not limited to) word processing, minute taking, stationery ordering, data entry, photocopying, scanning, collating and binding documents;
- Provide an efficient mail service; including collecting, franking and delivering mail;
- Collate and enter data relating to donations, postage and courier costs into excel spreadsheets;
- Assist with the booking of fleet vehicles;
- Provide public address announcements for scientific seminars and other events;
- Book rooms and catering for meetings, seminars and other functions and act as a point of contact for the users of meeting and function facilities;
- Provide relief for administrative staff in other groups during absences, as required;
- Provide other general administrative services as determined by the Administration and Services Supervisor;
- Ensure work practices comply with the requirements of the Workplace Health and Safety Act, related legislative requirements and other WH&S policies and procedures.
- This role is fully site based - no work from home options available.

**The Successful Applicant**:
**Essential**
- Previous reception/switchboard experience in a busy corporate or hospitality reception environment;
- Good understanding of general administrative office systems and processes;
- Demonstrated sound knowledge of Microsoft Word, Excel, Outlook and PowerPoint;
- Ability to use office equipment including photocopiers / scanners, postage meters, comb binders etc;
- Strong interpersonal and communication skills with a confident, courteous manner;
- Professional manner and presentation;
- Good organisational skills, with the ability to prioritise and coordinate tasks to meet competing deadlines;
- Excellent attention to detail, with a high level of accuracy;
- Demonstrated ability to use initiative and work with mínimal supervision;
- Ability to work both autonomously and co-operatively as a member of a team;
- Current and valid open driver's licence for Queensland.

**Desirable**:

- Recognised qualification, or equivalent experience in office administration;
- Experience taking meeting minutes

**What's on Offer**:

- 6 month ongoing contract
- A02 level role (hourly rate based upon experience)
- Monday to Friday
- Normal hours 8:00-4:00 (required until 5pm 2-3 times per fortnight)
- Close to reliable public transport
- Ideal commencement: week of Monday 27th February
- Located in Herston, QLD

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