Receptionist/administration Assistant

2 months ago

Sydney, Australia Hatch Full time

** This role is at Mediabrands (not for Hatch)**

Hatch is supporting Mediabrands to find a great Receptionist/Administration Assistant to join their administration and administrative support team. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like Mediabrands.

**About the role at Mediabrands**

We are seeking a Receptionist/Administration Assistant to join us as the first point of contact for Mediabrands and all the business units within the building. Located just a short walk from Central Station and the Chalmers St Light Rail, we are ideally located wherever you happen to be commuting from in the wider Sydney area.

This ‘front of house’ role requires someone with excellent people skills, personable and professional and motivated to provide high quality customer service when greeting clients and media representatives when they walk through our doors. The role requires you to turn your hand to a variety of tasks, supporting the Office Manager and Administration team as well as co-ordinating and taking ownership of specific activities and small projects. Your responsibilities will include, but not be limited to:

- Answer, screen and direct all incoming telephone calls for all business units
- Ensure that the reception area, meeting rooms, kitchen station and utilities areas are well kept and stocked
- Organise and distribute incoming and outgoing mail and deliveries.
- Organise couriers for local and interstate outgoing deliveries
- Co-ordinate events/meetings and boardroom bookings/media activations/pitch events as required
- Manage music for the office (we love music playing in the background all day)

**Seniority**

**Mid Level** - A role for someone with some well-developed knowledge and skills they can bring to the role and team. Typically within 2-5 years of experience.

**Core Responsibilities**
- Office and Team Coordination - Coordinate the smooth and effective day-to-day administrative operations of an office or team
- Cross-Functional Support - Provide general and clerical tasks to help various teams in the organization collaborate and operate effectively

**Strengths**
- Prioritization - Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
- Service orientation - Actively seeks and develops strategies to help key stakeholders
- Verbal communication - Speaks clearly to convey information effectively to a target audience

Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like Mediabrands.

We do not discriminate on the basis of gender identity, sexual orientation, cultural identity, disability, age, or any other non-merit factors. To put it simply, Hatch is for everyone.

**Salary**: $60,000.00 - $120,000.00 per year

Schedule:

- Day shift

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