Office Assistant

2 weeks ago

Sydney, Australia Cleveland & Co Associates Full time

WE ARE HIRING AN OFFICE ASSISTANT

ABOUT CLEVELAND & CO

Cleveland & Co External In-House Counsel is a specialist outsourced legal team providing legal advisory services in the investment management industry. We are built on our ability to think differently, pioneering a better way to serve our clients in an ever-changing world while fostering a culture of success.

As a team of highly skilled professionals at the top of our game. We got here because we believe in doing whatever it takes to be successful. We are current, resourceful, dynamic, agile, and proud of the impact we can make in the world. Our single global team of pace-setting professionals is the key to supporting our global client base and their continued success. We pride ourselves on being flexible, effective, and efficient in determining our clients’ objectives and are driven by their success. Our ambitions and successes are reflected through the diverse team we’ve built and the 200+ international clients we’ve won, who represent a combined AUM of over £9 trillion.

We have offices in London and Sydney and will be setting up a North American office in the near future. To inspire our team to be fully engaged in our mission of becoming global, we offer a secondment programme to our employees to explore and work across our offices in the UK and Australia.

Are you ready to be part of a firm that is at a very exciting stage in its lifecycle with never-ending opportunities?

ARE YOU LOOKING FOR A FRESH CHALLENGE?

Cleveland & Co External In-House Counsel is a growing business, and we value honest people with drive who contribute to the team’s and our client's success. As a regulated law firm in England & Wales and NSW Australia, we are looking to recruit talented people who can grow within the firm and take part in shaping its future.

If you are results-focused, accountable, and looking for a role that will support your development, then you’re the perfect fit. If you love what you do and want to make a difference, we want to hear from you.

WE ARE LOOKING FOR AN AMBITIOUS OFFICE ASSISTANT

Required qualifications & technical skills are:

- Bachelor’s degree or equivalent;
- Microsoft Office skills - Excel, Word and PowerPoint;
- previous experience in operations and office administration; and
- previous experience working in a law firm or the financial services sector is an advantage.

Must-have criteria for this role:

- English language proficiency;
- independent, resourceful, and confident with great problem-solving skills;
- strong interpersonal skills, business sense, and professionalism to communicate with all levels of management, staff and clients;
- Experience in administering work;
- Proficiency with business operations;
- ability to work effectively with a range of personality types and seniority levels;
- self-starter with a history of pushing for deadline-driven results;
- be able to jump in and support the team when/where needed; and
- lead and be one step ahead, constantly be thinking about what needs to be done next to improve things for the team and our clients. Think of new initiatives, new ways of doing things, and introduce them into the workday, to help move us forward;
- a good working knowledge of MS Office is essential;
- ability to commute to the office as this is an in-office role; and
- a mac laptop as we operate a BYOA(pple) policy to allow for maximum agility.

RESPONSIBILITIES

The office assistant will work within the team to take on responsibilities including but not limited to:

- provide all round administrative support to the growing team. This element of the role will be diverse depending on the needs of various projects;
- managing internal databases and filing systems;
- implementing and maintaining procedures/administrative systems;
- managing and preparing the company billings and invoicing;
- assisting the Corporate and Legal teams with day to day tasks;
- take inventory and ordering office supplies as needed;
- maintain a safe, secure, and pleasant work environment; and
- liaise with vendors.

**BENEFITS**:

- Competitive salary
- Performance bonus scheme;
- Profit share scheme;
- Pension;
- Private medical insurance;
- Shorter Friday workday and work from home;
- Scope for fast career progression and skills development;
- Opportunity to attend relevant courses;
- External mentoring programme;
- Secondment opportunities between the London and Sydney offices;
- Sponsorship for UK residents under the UK’s Skilled Worker visa sponsorship scheme;
- Opportunity to immediately impact growing a successful firm with industry recognition;
- A culture of success focused on our values and results;
- Exciting and varied work, with opportunity to gain experience from multiple investment firms;
- One-to-one mentoring with experienced investment management lawyers and a collaborative team environment;
- Casual dress; and
- Annual company events & regular social events.

LOCATION

Our office is in Kent St

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