Executive Support/project Officer

4 weeks ago

Melbourne, Australia Victoria Police Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Victoria Police

**Salary**: $72,751 - $88,336

Occupation: Administration/Secretarial

Reference: VG/E20007044A

**About the role**:
The Executive Support Officer efficiently manages and supports the office of the Deputy General Counsel and Director of Victoria Police's Courts and Specialist Prosecutions Division. The position sits within the Legal Services Department (LSD).

The LSD provides legal services and advice to support policing, courts, and the Victorian Community. The LSD is led by an Executive Director (who is also the organisation's General Counsel) and employs over 800 staff spread across four divisions - the Office of the Executive Director; the Legal Practice Division (incorporating the Civil Law Division); the Courts and Specialist Prosecutions Division; and the Legal Business Operations Division.

The **Courts and Specialist** **Prosecutions Division** encompasses more than 700 employees who work in metropolitan and regional offices across the state of Victoria. The Division has a diverse mix of police prosecutors, lawyers, advisors, project and program officers, and administrative and legal support officers.

The primary objective of the role is to perform a range of high-level business, secretariat and administrative duties, as well as supporting the work of the Deputy General Counsel and Director.

This requires an experienced, professional and motivated person to provide executive and administrative support to the Director, in a confidential, sensitive and fast-paced environment.

Victoria Police is a contemporary, agile workplace and supports flexible working arrangements.

**Your duties will include**:
Providing high-level administrative and secretariat support to the Deputy General Counsel and Director, Courts and Specialist Prosecutions Division including:

- Proactively managing the Director's diary, calendar of events and meeting attendance, including resolving scheduling conflicts and determining priority attendance.
- Contributing to the efficient and effective running of the Director's office.
- Accurate preparation, drafting and collation of correspondence and documents.
- Proof reading and quality control of correspondence to ensure inaccuracies and omissions are identified.
- Supporting Victoria Police's governance processes through the provision of secretariat services including developing agendas, collating papers, preparing minutes and follow through of action items.
- Developing or improving systems and processes that support the Director and organisational governance.
- Fostering and maintaining effective relationships with support personnel across internal and external stakeholders to ensure high levels of service.
- Confidently and authoritatively engaging with internal and external stakeholders on behalf of the Director.
- Orderly maintenance of administrative files.
- Undertaking file searches including court, corporate and operational files within Victoria Police.
- Maintenance of Victoria Police vehicle assigned to Director.
- Assisting the Executive Advisor to the Director with any administrative requirements as directed.
- Providing training and guidance to Legal Support Officers as required.
- General administrative duties including ordering and maintaining office stationery and supplies.
- Any other administrative or business requirements as instructed by the Director.

**As the successful applicant, you will have**:

- Demonstrated administrative and business skills.
- Excellent written and verbal communication skills.
- Experience communicating confidently and authoritatively.
- Ability to work flexibly and collaboratively, often in a high-pressure environment.

**Requirements and relevant information**:

- One (1) x full-time, fixed term position available until 31 March 2024.
- This position is located at the Courts and Specialist Prosecutions Division headquarters, 456 Lonsdale St, Melbourne.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- As a member of the Legal Services Department you will be located, on selection, at a specific office within a Division for a particular advertised opportunity. However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department. This supports the Department's commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.
- **Resume**:

- **Short cover letter (no more than 1 page)**:
**Applications close midnight, Monday 13 March 2023.**

**About Us**:
Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its commun

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