Receptionist

3 weeks ago

Perth, Australia Bechtel Full time

**Requisition ID: 270703**
- ** Relocation Authorized: None**:

- ** Telework Type: Full-Time Office/Project**:

- ** Work Location: Perth, WA**

**About Bechtel**:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Summary**:
You will be working in this critical role as Receptionist with general admin duties. Your positive mind, friendly and personable nature, and ability to manage relationships with internal and external stakeholders will be anticipated in this role, as well as your proactiveness, attention to detail and organisation skills. Your ability to anticipate and prioritise tasks, action items and projects is highly valued. You are the sort of person who enjoys building relationships with all levels of staff.

**Reception Duties**:

- Manage and monitor **r**eception inbox - daily
- Ensure Reception area and meeting rooms are clean and tidy at all times and free of clutter
- Meet and greet visitors to Bechtel
- Answer incoming calls via Teams and manage as needed
- Distribute Visitor brochures
- Monitor meeting rooms calendars and book as required
- Update and maintain Reception Bible
- Update and maintain Facilities Perth Contact List
- Ad hoc scanning, printing and laminating
- Collect, sort and deliver incoming mail
- Track all missing mail/couriers
- Prepare all outgoing couriers (Donestic/International) ensuring all information is supplied and customs statements completed as required.
- Update COVID tracking spreadsheet
- Conduct Premises Inspections

**First Aid**
- Daily check of AED machines (reception and kitchen), record and file.
- Monthly check of AED machines (reception and kitchen), record and file.
- Order supplies as required.

**Maintain Kitchen & Stationary Supplies**
- Monitor Milk usage and update order as required.
- Monitor crockery and cutlery supplies, order as required.
- Monitor stationery cabinets - weekly.
- Place stationery order each fortnight/as required with supplier.
- Distribute stationery order.
- Track stationery usage.
- Reconciliation of stationery account, check invoiced prices against contract - monthly.

**Toolbox**
- Write, prepare and distribute Toolbox topics/facilitators notes.
- Update toolbox/facilitators presenters list.
- Ensure toolbox added to Health and Safety Noticeboard and Brisbane M&M homepage.
- Save sign in sheets (both offices).

**New Starters**
- Nameplates.
- Update **BechtelWA-Perth** and **Bechtel-WA-Visitors** distribution lists.
- Print Staff ID badges.

**Security**
- Issue Staff Temporary and Visitor passes.
- Daily audit of Staff Temporary and Visitor passes, report missing passes to Facilities Lead.
- Allocate and distribute, door office, locker and drawer keys.
- Key Inventory, Distribution, Record Keeping & Auditing.

**General**
- Actively check whole of tenancy for any anomalies or issues requiring action.
- Assist Facilities Coordinator/Lead on an as required basis.
- Assist Admin Team on an as required basis.
- Complete Expense Reports on an as required basis.
- Additional tasks as assigned by Facilities Lead.

**Key Qualifications & Previous Experience**:

- Experience in a customer facing role is highly regarded.
- Strong verbal and written communication skills.
- Reliable and strong team player attributes.
- Strong knowledge/experience with the Microsoft Suite of programs.
- Enthusiastic willing to learn nature.
- Not just your typical sit-at-your-desk reception role; this position will involve various forms of low-level physical activity, preparation, and experience in doing so, will be required.

LH-HY1

**_ Shaping tomorrow together_**

**_ Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our

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