Personal Assistant/team Coordinator
7 months ago
Personal Assistant/Team Coordinator
**Be inspired everyday - let your work make a difference**
At HESTA we're a leading national superannuation fund dedicated to people working in health and community services - a growing sector of ordinary people doing extraordinary things, day in day out, right across Australia.
More than 1 million Australians trust HESTA with their money. So together, we invest billions of their savings globally, striving to generate strong investment returns and make a real difference to their financial futures. Our focus is on helping our members enjoy the retirement they've worked hard for.
**The opportunity - 'Do what you love, and you'll never work a day in your life' #careerswithimpact**
**Bring your authentic & passionate self to this exceptional role.**
Reporting to the General Counsel and Head of Compliance (GCHoC), the Team Coordination position will be responsible for supporting the coordination, planning, documentation, and collaboration to ensure the effective and efficient running of the Finance & Corporate Services business unit.
A key focus of this role is providing calendar and administrative support predominantly to the GCHoC and General Manager - Finance Facilities and Procurement.
Your day will see you:
- Proactively managing calendars ensuring optimal time management
- Coordinating the day-to-day functioning of the team through managing administrative requirements, including appointments & team meetings
- Acting as a liaison between the GCHoC and internal stakeholders, handling communication with professionalism, efficiency and the urgency that is required
- Coordinating board and committee papers
- Identifying opportunities to provide team support and assisting with alleviating administration and organisational tasks
**About you**
- You will be an experienced coordinator/team assistant who enjoys a fast-paced environment & juggling multiple tasks at once.
- Your outstanding communication & collaboration skills will allow you to navigate the demands of managing the GCHoC's calendar.
- You are highly proactive and take it upon yourself to do what needs to be done in a very timely manner.
- You are the glue that holds the team together & love being an integral part of the team.
- Ideally you will have worked with lawyers and are used to dealing with sensitive & confidential matters with discretion.
**What's in it for you?**
We will leave all the 'work you'll be doing' stuff in the PD but here's a few things that you'll get to enjoy working at HESTA:
- Your leave and time off matters, up to 6 days paid volunteer leave, up to an additional 5 days of leave over the end of year and new year period, access your LSL after 3 years Take AL at half pay, and purchase up to 2 weeks additional leave
- Your professional development matters, up to $5k per year professional development and up to 8 days professional development leave, HESTA scholarships and free access to a range of premium learning tools
- Your health and wellbeing matters, free annual flu shots and skin checks, incredible social events throughout the year and a comprehensive employee assistance program available 24/7
- Your financial wellbeing matters, 15% super, financial planning support, end of year payment for all Enterprise Agreement-covered employees, incentivised Employee Referral Program and novated lease options
HESTA is a great place to work but don't take our word for it, we were named (again) Employer of Choice for Gender Equality 2022.
Please note: Applications via recruitment agencies will not be accepted for this position
Job ID 2088
-
Personal Assistant
2 weeks ago
Melbourne, Australia Kingfisher Recruitment Full timeMelbourne - Temporary **Personal Assistant / Coordinator**: - Part time | 2 - 3 month contract - Attractive hourly rate - Yarra Valley VIC **The Company** Exciting opportunity for Personal Assistant / Coordinator to work within a leading vineyard in Yarra Valley for a 2 -3 month part time position. **About the role** With the busy season coming into...
-
Personal Assistant
7 months ago
Melbourne, Australia Team Global Express Full time**JOB DESCRIPTION** **About the Role** This role is responsible for ensuring that high quality administrative and business support is provided to the Executive General Manager - Network Operations Centre (‘NOC’), the Executive general Manager - Health & Safety, and their wider leadership teams as directed. This position requires skills in building...
-
Personal Assistant/surgical Coordinator
1 week ago
Melbourne, Australia Johnson Recruitment Full timeFull time with flexible WFH options - Thrive in an environment that prioritises their people and culture - Highly competitive salary package + benefits **Our Client** - A prominent surgical group, our client has an unmatched reputation for excellence. Their meticulous attention to detail and friendly manner mean that they are highly sought for complex and...
-
Personal Assistant
7 months ago
Melbourne, Australia Practice Managers Australia (PMA) Full time**Location**: Melbourne **Worktype**: Full Time - Full time with some flexible WFH options negotiable - Thrive in an environment that prioritises people, teamwork and culture - Highly competitive salary package + benefits **The Practice** - Unquestionably one of Victoria's leading surgical practices with an unmatched reputation for excellence. Their...
-
Personal Assistant
6 days ago
Melbourne, Australia u&u Recruitment Partners Full timeJoin a global defence company as a Personal Assistant and Office Coordinator to the Australian General Managers. Located in Southbank Melbourne, working only 9 day fortnights! An opportunity to join a rapidly growing global defence company; Enjoy every 2nd Friday off with a 9-day working fortnight; and Free gym access, subsidised on site parking, health...
-
Personal Loan Sales Consultant
6 days ago
Melbourne, Australia Personal Finance Consultant Full timeNOW Finance is an Australia-owned, specialist provider of personal loans to customers looking for a fee-free, value-for-money finance solution. We’re looking for great sales talent to join our growing Direct Sales Team. As a Personal Loan Consultant, you’ll be providing exceptional customer service whilst delivering an exceptional fee-free personal loan...
-
Personal Loan Sales Consultant
2 weeks ago
Melbourne, Australia Personal Finance Consultant Full timeWe’re looking for enthusiastic talent to join our growing Direct Sales function. As a Personal Loan Sales Consultant, you’ll be delivering on our customers' needs by providing excellent customer service for an exceptional fee-free personal loan product. You’ll ideally have experience in a sales environment (retail, hospitality or call centre) and...
-
Personal Assistant
7 months ago
Melbourne, Australia John Holland Full timeMelbourne, VIC, AU, 3000**About John Holland**: At John Holland, our purpose is simple - we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about...
-
Personal Assistant
4 days ago
Melbourne, Australia Brook Recruitment Pty Full time**Benefits**: - Up to $105k pkg - Fantastic **Melbourne CBD** location close to public transport - Have ownership of your career path and growth **About the company**: Be part of a leading **ASX international accounting firm**. Established in the 60's, this firm provides full-service with expert advice to private businesses and individual clients. **About...
-
Personal Assistant
2 days ago
Melbourne, Australia Bupa Full time**The opportunity As the Personal Assistant, you will be responsible for providing a high level of professional assistance and support to a People Director and other Directors as required. This includes ensuring an efficient, organised working environment for the Director and their teams where required, ensuring effective administrative support as necessary,...
-
Personal Assistant
4 days ago
Melbourne, Australia Plan B Recruitment Full timeGlobal Professional Services Leader - Complete Package valued around $100,000 - 12 month contract - to possibly ongoing Plan B Recruitment is excited to partner with this global consulting firm on their journey to find a Melbourne-based Management Assistant / Personal Assistant. We’re looking for a mature-minded team player, with extensive diary and...
-
Personal Assistant
7 months ago
Melbourne, Australia Launch Recruitment Full timeWFH flexibility - $450 inc Super per day - Immediate start preferred Our client seeks an experienced and engaged contractor for a 6-month Personal Assistant opportunity based in Melbourne's CBD. **Responsibilities**: *** **Diary Management and Meeting Coordination**: - Proactively manage the Executive General Manager's (EGM) diary. - Organise meetings...
-
Personal Assistant
1 week ago
Melbourne, Australia Sharp & Carter Full timeSupport a high performing and inclusive sales team! - A highly varied role with endless opportunity | Top tier developer - Southbank location | Parking onsite | Competitive salary **About the role** This is an incredible opportunity for a talented, experienced, loyal and proactive Personal Assistant to join a highly successful property...
-
Personal Assistant/ Administration Team Lead
7 months ago
Melbourne, Australia Monash Health Full timeLocation: Melbourne | Eastern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 64041 **About Monash Health** **Nursing and Midwifery Education and Strategy (NaMES)** supports the organisation in achieving their vision and values by providing education and...
-
Personal Assistant
1 week ago
Melbourne, Australia KAPSCH Full time**About us** **The role** We have an exciting opportunity for an experienced Personal Assistant to join our professional team on a full time, permanent basis. This position will be based in our head office on St Kilda Road in Melbourne. This role will be responsible for providing administrative and secretarial support to the Managing Director and wider...
-
Personal Assistant
7 months ago
Melbourne, Australia Sharp & Carter Full timeInner city office with a stunning fit out - Work collaboratively with a personal assistant counterpart - Comprehensive benefits package **The business**: Our client is a customer centric leader in wealth advisory who is seeking a personal assistant to provide administrative support to leaders within their team. They will provide seamless task execution in a...
-
Personal Assistant
1 week ago
Melbourne, Australia Charterhouse Full timePersonal Assistant supporting 2 Executive Directors, immediate start for a 6-month temporary role, previous PA experience essential. - **Personal Assistant**: - **Immediate start, 6 month temporary**: - **Leading Professional Services Firm**: - **Hybrid environment, 2-3 days WFH** **About the Company** - Join this leading professional services firm where...
-
Personal Assistant
4 days ago
Melbourne, Australia Charterhouse Full time2 month + contract with potential view to permanent opportunities. An experienced Personal Assistant working for a leading consulting firm - **Immediate start** **Temp**orary Personal Assistant**: - **2 month contract, potential longer term opportunities**: - **Professional Services/Consulting, supporting 3 busy Directors** **About the Company** Working...
-
Personal Assistant
7 months ago
Melbourne, Australia Placing Heads Full timeEstablished firm of Chartered Accountants - Located in Malvern - Be valued and appreciated - If you are tired of being undervalued and unacknowledged this is a lovely opportunity to join this well established and highly regarded firm of Chartered Accountants and Business Advisors and become part of a warm and welcoming team of professionals! - Providing...
-
Personal Assistant Team Assistant- Leading
2 weeks ago
Melbourne, Australia Recruitly Full timeFixed term contract to EOFY 23 potential to extend - 3 DAYS per week | with flexible work arrangements - AMAZING salary and benefits | Super passionate and supportive team **The Organisation** Our client is a Not-for-Profit organisation who prides itself on supporting and providing opportunities for the disadvantaged within our community. Well established...