Personal Assistant

1 week ago

Melbourne, Australia Team Global Express Full time

**JOB DESCRIPTION**

**About the Role**

This role is responsible for ensuring that high quality administrative and business support is provided to the Executive General Manager - Network Operations Centre (‘NOC’), the Executive general Manager - Health & Safety, and their wider leadership teams as directed. This position requires skills in building positive working relationships with all stakeholders, managing changing agendas, operating at a fast pace, dealing with conflicting demands and working collaboratively with others. Tact and diplomacy are critical along with attention to detail and a customer/team focused, positive attitude.

**Primary Duties & Responsibilities**:

- Coordinate meetings, arrange room bookings, catering requirements etc.,
- Ensure briefing documents, agendas and minutes are available ahead of meetings.
- Attend meetings, produce minutes and ensure actions are followed up in a timely manner.
- Prepare reports, presentations and other documentation as required by the Executive General Manager.
- Arrange and manage signing of key documents per Delegation of Authority.
- Develop and maintain an effective and secure filing systems for storage and prompt retrieval of information.
- Manage incoming communications. Interpret requirements and distribute information to the team as appropriate.
- Deal effectively and efficiently with incoming calls and provide appropriate responses in the absence of the Executive General Manager.
- Organise travel, expense returns and other business requirements for the Executive General Manager, ensuring that all arrangements are handled in accordance with company policy.
- Provide administrative support to the Executive General Manager and their direct reports as required.
- Co-ordinate onboarding of direct reports to Executive General Manager ensuring appropriate well-planned inductions.
- Manage purchasing requirements - office supplies etc.
- Organise corporate functions, events and other activities as required.
- Comply with all company policies and procedures.
- Re-enforce and promote Team Global Express values and behaviours that support and foster a customer-focussed culture.

**About you**

An open mindset to continuously develop and strive for a career at Global Express along with a can-do attitude will set you apart.
- Tertiary qualifications in Business (preferred)
- Previous experience in a similar role
- Drivers Licence
- Minimum Tertiary qualifications (Diploma in Work, Health and Safety) or higher.
- Ability to build and maintain relationships with key stakeholders
- Excellent verbal and written communication skills
- Strong time management and organisational skills
- Attention to detail
- Ability to maintain confidentiality and exercise diplomacy
- Proactive and self-motivated
- Current Australian Drivers Licence.

**Why Team Global Express (TGE)**
- Competitive salaries, 82% of our employees considered salaries competitive/high (Seek)
- Excellent career development and progression opportunities
- TGE offers all employees well-being and mental health services
- Uncompromising dedication to the safety of all our employees
- Staff discounts via the likes of Coles Express, G’Day Rewards, Officeworks & Hertz etc
- Up to 14 weeks paid primary carers parental leave
- Nominated ‘Best Carrier’ (NORA Solution Partner Awards)
- Our sector is very secure, much sought after, growing and worth over $115 billion AUD every year
- We invest heavily through Environmental, Social & Governance (ESG) framework
- Strong Corporate Social Responsibility (CSR) business model.

**Diversity and Inclusion**

We celebrate difference.

Why Team Global Express - Team Global Express

We believe nurturing a diverse and inclusive workplace, which celebrates different points of view and gives everyone the chance to contribute, as we build to a bigger and brighter future.

As an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, age, marital or disability status.

To be considered, you must be entitled to work in the specified country and be prepared to undertake pre-employment checks including a criminal history check and medical assessment.

It’s never been a more exciting time to join our team.

As we transform into a truly iconic Australian business, your opportunities for growth with us are limitless.

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