Personal Assistant

3 weeks ago

Melbourne, Australia Bupa Full time

**The opportunity
As the Personal Assistant, you will be responsible for providing a high level of professional assistance and support to a People Director and other Directors as required. This includes ensuring an efficient, organised working environment for the Director and their teams where required, ensuring effective administrative support as necessary, and in cooperation with other Personal Assistants ensuring an adaptable, rapid support service for the wider Leadership Team.

**How will I help?**

Key accountabilities include:

- High level professional assistance to the Directors and their leadership team, with the outcome of ensuring an efficient working environment for a team working across multiple states and offices.
- Professional personal assistance to the Directors including but not limited to diary management; coordinating and preparing agenda for meetings and functions; inbox management, travel coordination, expense processing, invoice processing and all other administrative tasks as required
- Support to the Directors’ leadership team: Preparing presentations, spreadsheets and excel documents; travel coordination, invoicing, meeting coordination and general ad-hoc duties
- Special Projects; Undertaking special projects and assisting with general duties as required; compiling and publishing regular and ad-hoc performance reports for the team; other duties as required by the Director

**What’s in it for me?**

As well as a competitive salary, a range of Bupa benefits and flexible working/ work from home arrangements, you’ll be challenged and encouraged to innovate. You will partner with colleagues who are dedicated to delivering exceptional experiences.

Perk highlights:

- Discount on our health insurance, travel, car, home, contents and pet insurance products
- A dedicated internal wellbeing team provides you with a range of services, such as a global resilience program, regular training opportunities on a range of wellbeing topics and access to a variety of wellbeing discounts.
- An additional wellbeing day to treat yourself

**What do I need?**
- Demonstrated experience of supporting a senior manager, ideally at a Director in a large complex organisation
- Well-developed organisational skills with the ability to prioritise work effectively
- Proven ability to meet strict deadlines in an organised manner
- Excellent presentation and interpersonal skills
- Proven ability to use initiative
- Confidence in liaising with people at all levels
- Microsoft Word / Excel/ Outlook / Teams / Outlook (Intermediate to Advanced)
- **

**About Bupa Asia Pacific
Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.

Bupa Asia Pacific operates in Australia, New Zealand and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical and hearing services. Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose and the way that we deliver personalised care.

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