Executive Assistant, Aps4/5, Australian Radioactive

6 months ago

Canberra, Australia Department of Industry, Science, Energy & Resources Full time

Location - Canberra, Adelaide
- Job closes 28/11/23

**About the Department**:
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

- Growing innovative & competitive businesses, industries and regions
- Investing in science and technology
- Strengthening the resources sector.

**About the team**:
The Australian Radioactive Waste Agency (ARWA) is leading the responsible management and safe storage and disposal of Australia’s radioactive waste. A key element of ARWA’s program is the delivery of disposal pathways for Australia’s radioactive waste which will provide purpose-built, highly engineered solutions to manage radioactive waste from sources such as nuclear medicine production.

At ARWA, our dynamic, multidisciplinary team has a unique opportunity to drive the future of Australia’s expertise in safe and secure radioactive waste management, to protect people and the environment for generations to come. Our people come from diverse backgrounds, nationalities, and cultures. These differences bring challenges and opportunities, and they will ultimately enhance the delivery of our complex technical work. Our people have the experience and skills to put ARWA at the forefront of the global nuclear waste management field as we deliver world class facilities for Australia.

**Nuclear Literacy**
Radioactive waste exists in many locations around the country, including hospitals, research facilities and universities. While these locations maintain safety measures, they were not specifically designed for long-term waste management, making their continued use unsustainable. The construction and operation of dedicated waste disposal facilities is needed to safeguard the future of Australia's nuclear medicine industry and nuclear research capabilities. ARWA’s culture of safety and security is international best practice and is complemented by our work to increase nuclear literacy in Australia through education and awareness.

**The opportunity**:
**APS4 Executive Assistant**

The Executive Assistant is responsible for providing administrative support to the Senior Executive Service (SES) officer to manage and organise their day-to-day operations, working closely with other Executive Assistants to achieve branch and Agency cohesiveness. As the first point of contact for a SES officer, the Executive Assistant will maintain high standards of professionalism to build strong relationships with staff, internal and external stakeholders.

The Executive Assistant is organised and works well in a team and independently to be able to deliver administrative support within tight deadlines. Reporting to the SES officer, the Executive Assistant will ensure the confidential, timely management and prioritisation of the SES calendar, inbox, and urgent information.

**APS5 Executive Assistant**

The Executive Assistant is responsible for the provision of proactive administrative support, including advice and recommendations, contributing to the resolution of complex and sensitive issues, providing a contact point for internal and external stakeholders. The incumbent will maintain high standards of professionalism to build strong relationships with branch and Agency staff, internal and external stakeholders, while contributing to the preparation and drafting of reports, briefing notes, undertaking minor research and projects, data collection and analysis.

The Executive Assistant is organised and works well in a team and independently to be able to deliver administrative support within tight deadlines. Reporting to the SES, the Executive Assistant will ensure the confidential, timely management and prioritisation of the SES calendar, inbox, and urgent information.

**What’s in it for you?**:
**APS4 Executive Assistant**
- Proven experience as executive assistant or personal assistant.
- Demonstrated experience arranging and providing administrative support for meetings and functions.
- Demonstrated effective organisation and time management skills, including the ability to prioritise, manage multiple tasks.
- Present with exceptional professionalism, sound judgement, discretion, motivation, and initiative.
- Demonstrated ability to recognise and deal discreetly with confidential matters and exercise personal integrity.
- Proven ability to effectively work under pressure and to tight time constraint and meet deadlines.
- Excellent communication skills, including advanced written and verbal skills, including the ability to foster trust and cooperation and interpret and deliver complex information in a clear and simple manner.
- Well-developed stakeholder engagement skills with a demonstrated ability to build and maintain relationships with diverse i

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