See more Collapse

Front of House/office Manager

2 months ago

Sydney, Australia Grimshaw Architects Full time

Grimshaw is a global architecture and design studio of ideas and invention, driven by a desire to connect people to each other and the world around us. We recognise the urgency of the challenges that face our planet, and our duty to deliver architecture and design best suited for a flourishing future. Our studios are founded on analysis and exploration. We relish the challenges inherent across a wide range of work, engaging our expertise and agility to deliver lasting, meaningful design that brings value and joy to clients and users. At Grimshaw, we encourage creativity, collaboration and innovation. We want our staff to be fulfilled by their time with us as we know the key to our continuing success is working with and engaging the most talented people we can find.

**JOB PURPOSE**:To be responsible for making the first impression into the Grimshaw studio a positive one and manage the client’s experience from the point they enter the building to the point they leave. The goal of Front of House is to ensure that internal and external stakeholders are having a positive, welcoming and enjoyable experience within the studio in all aspects from personnel relations to the general standard of aesthetics of the studio. It is our responsibility to ensure we continuously improve and look for efficiencies while creating a great Grimshaw experience.

***

**KEY RESPONSIBILITIES**

**FRONT OF HOUSE**
- Answer the phone calls in timely manner and advise admin team if you are unable to answer the phone.
- Greet visitors, and provide refreshments
- Organise meeting rooms, technical links, equipment bookings
- Maintain general breakout spaces, kitchen, reception and foyer.
- Manage all outgoing & incoming mail, receive deliveries and distribute
- Book couriers and taxis as required
- Organise catering and coffees as required
- Responsible for weekly orders of kitchen and stationary supplies for the office as well as any additional pre-approved ad hoc supplies as required
- Responsible for arranging all kitchen appliances/equipment maintenance and repairs as required
- Assist HR manager with staff onboarding, new starter presentations and studio health and wellbeing initiatives; including conducting Studio Tours, organising access cards, desk setup, ergonomic assessments, etc.
- Liaise with Building Management for general building maintenance.

**ADMINISTRATION/OFFICE MANAGEMENT**
- Assist Support Team with social occasions and event organisation, set-up, running & pack-down as required
- Checking / refilling stationery and office supplies and ordering supplies when low
- Maintain organisation, tidiness and cleanliness of the Print Room
- Responsible for reconciliation of monthly company credit card expenses and Cabcharge account
- Responsible for maintaining and updating the Admin Calendar of Events
- Assist with IMS/QMS Audits in providing documentation and assistance with compliance relating to Front of House/General Studio Admin
- General admin, invoicing and data support, filing as required
- Comply with Grimshaw health and safety policies
- Understand site safety risks and procedures
- Report any injury, near miss or damaged equipment to the Safety Manager and complete an incident report located on Atlas
- Fire Warden duties
- First Aid Training required

**KNOWLEDGE/SKILLS**
- Excellent communication skills, professional telephone mannerism
- Proven ability to manage your own time and set yourself deadlines
- Intermediate Microsoft office skills: Excel, Word, PowerPoint
- Ability to prioritise, highly organised
- Strong attention to detail and ability to multitask
- Maintain a smart appearance
- Punctuality and ability to maintain confidentiality
- A team player and agile.
- Minimum 2-3 years experience in similar role

Grimshaw is an equal opportunity employer that does not discriminate. We celebrate diversity and are committed to creating an inclusive environment for all our colleagues.

We have other current jobs related to this field that you can find below

  • Front of House

    2 weeks ago

    Sydney, Australia DNEG Full time

    **The Role** The Front of House reports to the Facilities Manager, and is responsible for ensuring the smooth running of Front of House operations, setting the tone for all visitors to the studio, and coordinating corporate travel requirements. **What You Will Do** - Welcoming staff, visitors and clients to the Sydney DNEG studio - Manage the visitor...

  • Concierge/front of House

    2 months ago

    Sydney, Australia Clemenger Group Full time

    Clemenger Group is on the lookout for a Front of House/Concierge to join our team in Sydney. **Responsibilities**: The Front of House/ Concierge is responsible for ensuring all staff and visitors to Clemenger Group are greeted in an exemplary manner. As Front of House/Receptionist, you are the face of Clemenger Group and have a pivotal role in our client's,...

  • Concierge/front of House

    5 days ago

    Sydney, New South Wales, Australia Clemenger Group Full time

    Clemenger Group is on the lookout for a Front of House/Concierge to join our team in Sydney.Responsibilities:The Front of House/ Concierge is responsible for ensuring all staff and visitors to Clemenger Group are greeted in an exemplary manner. As Front of House/Receptionist, you are the face of Clemenger Group and have a pivotal role in our client's,...

  • Front of House

    5 days ago

    Sydney, New South Wales, Australia City Group Rooms Full time

    We are looking for an energetic person to join our team.Role is a mix of a few different tasks. Training new staff, managing staff and the roster, Admin work, front of house hospitality, computer and phone.We rent meeting rooms for market research and run online market research meetings.The job is both supporting the online product and doing the face to face...

  • Front of House Receptionist

    2 weeks ago

    Sydney, Australia ATLAS RECRUITMENT Full time

    Property Company - $75k+super - Full-Time Permanent **ATLAS **Recruitment are working with a leading property organization looking to recruit a dynamic and well-presented Office Coordinator/Receptionist to join their team. **About the Role**: The objective of this diverse role is to support the efficient running of the office whilst being the front face of...

  • Front of House Staff

    3 weeks ago

    Sydney, Australia Diamond town pty ltd Full time

    We are looking for trusty, well-presented front-of-house staff to supplement our existing team. To be successful as front-of-house staff, you should be outgoing, personable, and adept at stress management. Front of House Staff Responsibilities: - Receiving and confirming orders - Accepting and informing the relevant staff about food and beverage...

  • Front of House

    5 days ago

    Sydney, New South Wales, Australia City Group Rooms Full time

    We are looking for an energetic person to join our team.Role is a mix of a few different tasks. Admin work, front of house hospitality, computer and phone.We rent meeting rooms for market research and run online market research meetings.The job is both supporting the online product and doing the face to face front-of -house work.The face to face work is...

  • Front of House Receptionist

    5 days ago

    Sydney, New South Wales, Australia ATLAS RECRUITMENT Full time

    Property Company- $75k+super Full-Time PermanentATLAS Recruitment are working with a leading property organization looking to recruit a dynamic and well-presented Office Coordinator/Receptionist to join their team.About the Role:The objective of this diverse role is to support the efficient running of the office whilst being the front face of the business,...

  • Front of House Coordinator

    2 weeks ago

    Sydney, Australia ACON Health Limited Full time

    About the role The Team If this sounds like a team you would like to be part of and are proficient at, please read on. The Role You will oversee the day-to-day operation of ACON’s Front of House (including desk duties, ACON’s vitamin service, Reception, and general administration tasks) to ensure the highest quality individual service provision to...

  • Front of House Staff

    5 days ago

    Sydney, New South Wales, Australia Diamond town pty ltd Full time

    We are looking for trusty, well-presented front-of-house staff to supplement our existing team. To be successful as front-of-house staff, you should be outgoing, personable, and adept at stress management.Front of House Staff Responsibilities: Receiving and confirming orders Accepting and informing the relevant staff about food and beverage requests....

  • Front Office Managers

    4 weeks ago

    Sydney, Australia AA Appointments Full time

    **FRONT OFFICE MANAGERS** **Ace opportunities for Luxury Hotel Front Office/Guest Relations Management!** **TOP SALARY PACKAGES** **LOCATION: Sydney** - Ready to step up in your career? - 5 Star Lifestyle Hotel Groups - Supportive management teams A successful front of house and guest services management team is integral to providing outstanding guest...

  • Assistant Manager Front Office

    2 months ago

    Sydney, Australia M GALLERY Full time

    Company Description **About the Porter House Hotel**: Where rich history meets modern elegance, The Porter House Hotel pays tribute to its heritage beginnings, from tobacco and leather trade to the trail of wonder of spice and spirit merchants. From the moment you set foot inside, you will be enticed to discover more, always surprising and always something...

  • Front of House Staff

    2 months ago

    Sydney, Australia Freo Frozen Artisian Full time

    We need front of house and back of house staffs for our new shop. Front of house involve customer service, cleaning, cashier, add toppings and chopping of food. back of house involve product preperation, cleaning and chopping of food **Job Types**: Full-time, Part-time, Permanent, Casual **Salary**: $25.00 - $35.00 per hour Schedule: - 8 hour...

  • Front of House Team Lead

    4 weeks ago

    Sydney, Australia Health System Support Group Full time

    **Employment Type**: Permanent Full Time **Position Classification**: Health Manager Level 1 **Remuneration**: $81,581.00 - $108,532.00, plus Superannuation **Location**: 1 Reserve Road, St Leonards, in a hybrid working environment **Hours Per Week**: 38 **Requisition ID**: REQ466968 **Closing Date**: 18 February 2024 (11:59PM) **This position is open to...

  • Front of House Coordinator

    5 days ago

    Sydney, New South Wales, Australia ACON Health Limited Full time

    About the roleThe TeamIf this sounds like a team you would like to be part of and are proficient at, please read on.The RoleYou will oversee the day-to-day operation of ACON's Front of House (including desk duties, ACON's vitamin service, Reception, and general administration tasks) to ensure the highest quality individual service provision to ACON's staff,...

  • Front Office Manager

    3 weeks ago

    Sydney, Australia AccorHotel Full time

    **Company Description** Pullman Quay Grand Sydney Harbour is the embodiment of chic style and sophistication. The hotel is perfectly located in Circular Quay, a stone’s throw away from the iconic Sydney Opera House with breathtaking views of the Sydney Harbour Bridge. Our luxurious 5-star Sydney hotel with apartment-style suites offers business and leisure...

  • Front Of House Specialist

    5 days ago

    Sydney, New South Wales, Australia Everi Pty Full time

    Company Description FRONT OF HOUSE SPECIALIST - PART TIME (4 DAYS / WEEK)Are you a hospitality, admin, or hotel rockstar seeking a thrilling job opportunity minus the constraints of traditional shift work? Join us here in Publicis Groupe and make a change with your talent and passionPublicis Groupe is looking for a Front of House Specialist to join our...

  • Front of House Staff

    5 days ago

    Sydney, New South Wales, Australia Freo Frozen Artisian Full time

    We need front of house and back of house staffs for our new shop.Front of house involve customer service, cleaning, cashier, add toppings and chopping of food.back of house involve product preperation, cleaning and chopping of foodJob Types: Full-time, Part-time, Permanent, CasualSalary: $ $35.00 per hourSchedule: 8 hour shiftWork Authorisation: Australia...

  • Front of House Lead

    5 days ago

    Sydney, New South Wales, Australia Standards Australia Full time

    30th March, 2023:About the roleThe Front of House Lead (FOHL) is a pivotal role in the successful management of the Standards Australia's front of house operations. As a key leader, there will be an emphasis on quality and attention to detail, to ensure outstanding customer service and the prioritisation of exemplar guest experiences. The FOHL will have...

  • Front of House Receptionist

    2 weeks ago

    Sydney, Australia Hatch Full time

    ** This role is at WPP (not for Hatch)** Hatch is supporting WPP to find a great Front of House Receptionist to join their Administration team. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like WPP. **About the role at WPP** This role is central...