Executive Assistant

2 weeks ago

Bentleigh East, Australia Officeworks Full time

**Title**:Executive Assistant - CFO and GM Finance**:

- Location: Bentleigh East, Victoria, AU**About us**:
At Officeworks we make bigger things happen. Our customers, our team, and our community are our heart and soul. And if our brilliant people have taught us anything, it is that we can do all kinds of incredible things, each and every day.

Fast paced. Innovative. Inspiring. With more than 8000 team members and a national footprint of more than 168 retail stores Australia wide - we’re focused on delivering a wide range, low price and great service. We’re about inspiring new ideas and thinking outside the box. We’re about kicking goals, having a laugh and pushing each other. We are about being rewarded and supported. We’re about teaching a customer something new and supporting the community. We’re about making a difference.

**About the role**:
We are seeking an Executive Assistant (EA) to provide executive support including administration and company secretarial assistance to our CFO and GM Finance. The role will also provide support to the wider CFO leadership team (Strategy, Property, Risk & Compliance, Legal and Corporate Affairs & ESG). Key responsibilities include:

- Ensure all communication, planning schedules, appointments, meetings, reports, travel and associated tasks are recorded for tracking and booking purposes and are well organised.
- Maintain systems and processes that promote forward planning and to ensure the CFO and GM have the appropriate documentation, reports and associated information for meetings and appointments.
- Providing Board and Audit & Risk Committee Company Secretarial support, including quality control of papers, adherence to Board protocols / standards and uploading of committee / meeting papers, agendas, minutes and relevant supporting papers into Diligent Boards.
- Manage and prioritise workflows to ensure that reports and correspondence and other matters are dealt with in a timely manner and follow up actions delegated to, and by, the CFO / GM.
- Book travel and related arrangements in accordance with Company Policy.
- Administer expense processing, including scanning of receipts, coding and monthly reconciliations.
- At times the role will be required to support the CFO, GM and wider team, such as coordinating and organising team events / meetings (including catering, meeting set up and venue hire) as well as on occasions covering for absences in the broader EA community.

We operate a hybrid working environment at Officeworks - your week will include a combination of working at our new Corporate office in Chadstone (ideally at least 3 days per week) as well as working from home (WFH).

**About you**:

- Extensive experience in providing high level C-Suite support at Executive Assistant level in a fast-paced corporate environment, ideally with a minimum of 8 years experience;
- Strong organisational skills and planning skills with the ability to balance competing demands to prioritise and achieve deadlines.
- The ability to be curious, show initiative and proactively resolve issues as they arise.
- Excellent organisation, communication and listening skills and the ability to build rapport quickly with all stakeholders.
- Exceptional attention to detail when it comes to booking travel, managing financial budgets and reconciling expenses.
- A track record of managing the busy schedule of an Executive(s) to ensure the appropriate balance for those they support between time for forward looking activities, people related activities, planning / reflection time and administrative tasks.
- Demonstratable understanding of confidentiality, discretion and diplomacy working with an executive team.
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel and Teams), Adobe Acrobat and Diligent Boards (or equivalent).
- High level of resilience and a flexible approach to work demands including responsiveness to fluctuating workloads.

LI-AL1

LI - Hybrid

**Our culture**:
It’s all in a day’s work when you’re part of the Officeworks community - where you’re not defined by who you are, but what you can do. We celebrate our teams’ uniqueness by offering the below to the Officeworks family:

- An inclusive, diverse, and supportive environment.
- Flexible working arrangements to best support your individual needs.
- A key focus on wellbeing and safety.
- Generous discounts at Officeworks, Geeks 2 U, Bunnings, Kmart, Target and Catch.
- Ongoing training and development opportunities to progress your career.
- Industry leading Growing Families policy

***

Officeworks is a** ‘Circle Back Initiative’ **employer - we commit to respond to every applicant.

  • Executive Assistant to Founders

    3 weeks ago

    Bentleigh East, Australia MJD Recruitment Full time

    Once in a lifetime opportunity! - South east location - $120-$150K dependent upon experience and suitability **Imagine this!** You are working for an entrepreneurial duo, highly sophisticated, successful and mature in their experience, now building something diverse and new from the ground up for their next generations to enjoy. Their endeavour and intent...

  • Executive Assistant

    6 days ago

    Bentleigh, Australia Sharp & Carter Full time

    Part time - 4 days per week with 1 day WFH | Benteligh location - Competitive salary | Not for profit benefits - Inclusive and dynamic business working with a team of Executive Assistants **About the role** We are seeking a dedicated and highly organised Executive Assistant to provide comprehensive administrative support to the Executive Director Business...

  • Executive Assistant

    5 days ago

    Bentleigh East, Victoria, Australia Gough Recruitment Full time

    Our client is a high-end, prestigious company who are experts in project marketing, Property Management, Sales & Leasing.This role will see you working alongside the Director/Owner and give you a vast amount of exposure to various functions of Real Estate.The Role:Working Monday to Friday, this is a fast-paced role supporting the most dynamic Director with...

  • Executive Assistant

    5 days ago

    East Melbourne, Australia Epworth Healthcare Full time

    Permanent position in a collaborative and inclusive environment supporting our Executive teamKey role in Victoria's largest not-for-profit private hospital groupExceptional working conditions including flexibility, salary packaging and tax incentivesClose to public transport and CBD, East Melbourne locationThe RoleAn exciting permanent full time position has...

  • Marketing Assistant

    5 days ago

    Bentleigh East, Victoria, Australia THE TRUSTEE FOR B S STILLWELL ADMINISTRATION TRUST Full time

    About usBrighton BMW is one of Australia's leading BMW dealerships and has been awarded year on year for exemplary customer service, professionalism and performance.About the RoleWe require an experienced Marketing Assistant to join our team to assist across all our brands; BMW, MINI and BMW Motorrad.This essential role will support the Marketing Manager and...

  • Executive Assistant

    4 weeks ago

    East Perth, Australia The Perth Mint Full time

    **ABOUT US** Welcome to The Perth Mint, where golden career opportunities await. The Perth Mint is an iconic Western Australian organisation operating on a truly global scale. Situated in East Perth for 125 years, The Perth Mint is a premier tourist destination, an award-winning exporter, and a key supplier of precious metals to markets throughout the...

  • Executive Assistant

    5 days ago

    Malvern East, Victoria, Australia Mecwacare Full time

    Full Time Position based in Malvern Support a New Chief Executive Generous Salary Packaging OptionsEXECUTIVE ASSISTANT TO CHIEF EXECUTIVE- Full Time Position:- Malvern Location:- Generous Salary Packaging OptionsWe are seeking an individual who has extensive experience in executive support services, is highly professional and collaborative, is masterful at...

  • Executive Assistant

    5 days ago

    East Perth, Western Australia The Perth Mint Full time

    ABOUT USWelcome to The Perth Mint, where golden career opportunities await.The Perth Mint is an iconic Western Australian organisation operating on a truly global scale. Situated in East Perth for 125 years, The Perth Mint is a premier tourist destination, an award-winning exporter, and a key supplier of precious metals to markets throughout the...

  • Executive Assistant

    4 weeks ago

    East Perth, Australia Wungening Aboriginal Full time

    **WUNGENING ABORIGINAL CORPORATION** **Healing Mind, Body & Spirit** **FIRST NATIONS PEOPLE ARE STRONGLY ENCOURAGED TO APPLY** **ABOUT THE ORGANISATION** For nearly 35 years, Wungening has led the way with culturally secure programs. Our core focus is addressing the harmful effects of alcohol and other drugs on individuals, families, and communities. To...

  • Executive Assistant

    2 weeks ago

    East Melbourne, Australia The Royal Australian College of General Practitioners (RACGP) Full time

    People & Capability People Services Flexible location Full Time, Permanent 15/4/2024 Leading National Health and Education member-based organisation Full time, permanent opportunity with Melbourne or Brisbane location and WFH options $99,655-$110,234 base dependant on experience, plus 14% Superannuation and 17.5% annual leave loading About the RACGP The...

  • Assistant Account Executive

    2 weeks ago

    Malvern East, Australia Fuse Recruitment Full time

    Assistant Account Executive - **Location**: - Malvern East - Victoria - **Work Type**: - Permanent - **Salary**: - AU$80000 - AU$100000 per annum + superannuation - **Reference**: - 21057 - **We are on the hunt for an Assistant Account Executive to join our client's growing team!** An exciting opportunity has arisen for an Assistant Account Executive to...

  • Executive Assistant

    7 days ago

    East Melbourne, Australia Charterhouse Full time

    Executive Assistant to the Executive Director level, dealing with stakeholders at various levels, high level previous experience. - **Great CBD location**: - **Positive and Collaborative Team Culture**2 month contract** - **$50 per hour + super** **Responsibilities** - Stakeholder engagement - Attending meetings - Agenda preparation - Proof reading...

  • Executive Assistant

    2 weeks ago

    East Brisbane, Australia Place Estate Agents Full time

    Are you looking for a role in 2023 where you have clear career progression, whilst working in a rewarding environment / team? An exciting opportunity presents itself for a high-performing Executive Assistant to work alongside a dynamic and successful agent, in a centralised Brisbane office. Due to the high-volume nature of this role, we are seeking a process...

  • Executive Assistant

    4 weeks ago

    Fairfield East, Australia Komatsu Full time

    Global OEM who will invest in your development with training. - Recognition and awards + Fantastic employee benefits program. - Permanent role with stability | Career development opportunities **The Opportunity**: In this role, you will be responsible for carrying out key company administrative duties for the CEO and Directors, ensuring smooth business...

  • Executive Assistant

    2 weeks ago

    East Melbourne, Australia Villa Maria Catholic Homes Full time

    East Melbourne, VIC, Australia, 3002 Full time Part time Part-time role (0.8 FTE) | East Melbourne location | Flexible work arrangements Enjoy a competitive salary plus excellent NFP salary packaging benefits Join a for-purpose organisation and love what you do! About the role Reporting to the Chief Legal & Risk Officer, you will provide exceptional...

  • Executive Assistant

    2 months ago

    East Melbourne, Australia Villa Maria Catholic Homes Full time

    East Melbourne, VIC, Australia, 3002 Full time Permanent, full time opportunity | East Melbourne location | Flexible work arrangements Enjoy a competitive salary plus excellent NFP salary packaging benefits Join a for-purpose organisation and love what you do! About the role Reporting to the Chief Legal & Risk Officer, you will provide exceptional...

  • Executive Assistant

    2 weeks ago

    Hawthorn East, Australia Coles Supermarkets Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team**: People and Culture is dedicated to creating...

  • Executive Assistant

    20 hours ago

    East Melbourne, Australia Villa Maria Catholic Homes Full time

    East Melbourne, VIC, Australia, 3002 Full time Permanent, full time opportunity | East Melbourne location | Flexible work arrangements Enjoy a competitive salary plus excellent NFP salary packaging benefits Join a for-purpose organisation and love what you do! About the role Reporting to the Chief Legal & Risk Officer, you will provide exceptional...

  • Executive Assistant

    5 days ago

    East Brisbane, Queensland, Australia Place Estate Agents Full time

    Are you looking for a role in 2023 where you have clear career progression, whilst working in a rewarding environment / team? An exciting opportunity presents itself for a high-performing Executive Assistant to work alongside a dynamic and successful agent, in a centralised Brisbane office.Due to the high-volume nature of this role, we are seeking a process...

  • Executive Assistant

    5 days ago

    Burwood East, Victoria, Australia RSPCA Victoria Full time

    _Work for Victoria's leading animal welfare charity and help us end cruelty to all animals_:- _ Partner with and provide support to the Head of Operations & Head of Prevention in planning, prioritising and managing work responsibilities_:- _ Full time position available at our Burwood East site_About RSPCA VictoriaRSPCA Victoria is a non-government,...