Executive Assistant
2 weeks ago
About the role
About the role
This is a great opportunity for a high calibre Executive Assistant with experience providing support to a small but busy team. It would suit someone who is keen to understand all aspects of a values-based, not-for-profit membership organisation, while working on diverse tasks and engaging with a variety of stakeholders.
To succeed in this role, you will have extensive experience as an Executive Assistant or similar including providing board support, excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines. You will need strong written and verbal communication skills, in particular the ability to draft and edit high quality correspondence and reports, excellent attention to detail, adaptable interpersonal skills and advanced proficiency in Microsoft Office. This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy, and attention to detail.
Key responsibilities:
- Provide high level, confidential, administrative support to the Executive Director;
- Screen telephone calls and mail;
- Field enquiries and requests and escalating urgent matters for the Executive Director’s attention;
- Produce correspondence, presentations, and reports on behalf of the Executive Director;
- Provide documentation and records management and filing for the Executive Director;
- Coordinate timelines, meetings, documentation and internal resources for the Board and Board sub-committees on behalf of the Executive Director;
- Coordinate meetings, functions, agendas, and room bookings;
- Maintain administrative processes and templates including agendas, minutes, and action registers, and provide secretarial support where required;
- Monitor work action plans, following up outstanding actions and reporting progress to deliver outcome required;
- Format and word processing of reports, proposals, letters, and other documents; and
- Other duties as required.
Key selection criteria
- Minimum of 3 years’ experience as an Executive Assistant;
- Excellent communication skills, both written and verbal with exceptional attention to detail;
- Advanced skills in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat;
- Ability and willingness to learn new processes, databases, and software as required;
- Professionalism, respect and integrity toward staff, Board, members, partners, clients and other stakeholders;
- A practical yet flexible and adaptable approach with the ability to deal with changing priorities and tight/competing deadlines;
- Proactive with the ability to troubleshoot/resolve issues as they arise; and
- Demonstrated ability to work collaboratively and as part of a team.
Position Description : AMS EA PD
Please forward your CV and a cover letter addressing the key selection criteria.
PBA3
Profession: #Administration_and_Office_Support
Sector: #Women
-
Executive Officer
3 weeks ago
Port Melbourne, Australia Logical Executive Solutions Full timeWaste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...
-
Performance Executive
3 weeks ago
Melbourne, Australia Six Degrees Executive Full timeLocation: - Melbourne- Job Type: - Permanent- Salary: - $94350 per annum- Contact: - Navia Krishna**About the role**: *** Six Degrees Executive is pleased to announce a strategic partnership with an innovative Media agency. We present a unique opportunity for an experienced Performance Executive to join our ranks. With a legacy spanning over a decade, our...
-
Executive Assistant
2 weeks ago
Melbourne, Australia Launch Recruitment Full timeAPS 5 opportunity - pay across the band - WFH flexibility available - Flexible start date Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be...
-
Executive Assistant
4 days ago
Melbourne, Australia Charterhouse Full timeExecutive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Sharp & Carter Full timeSUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...
-
Executive Assistant
2 weeks ago
Melbourne, Australia KordaMentha Full timeAdministration/Support/Service | Closing Date: 08/12/2024 KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. The Office Support team is a group of professional individuals with experience in executive...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Sharp & Carter Full timeSupport the Head of People & Culture and CFO of a thriving organisation! - CBD location | Hybrid working arrangement - Competitive salary & great perks | Diverse & exciting role **About the role**: Supporting the Head of People & Culture and the CFO, the Executive Assistant will be responsible for providing comprehensive administrative support within a fast...
-
Executive Assistant
2 weeks ago
Melbourne, Australia Sharp & Carter Full timeGlobal organisation | Support Snr Executives in the commercial team! - CBD location | Flexible working arrangements - Dynamic & inclusive team culture | Excellent benefits **Executive Assistant to three Executives within the Commercial team. The global company that’s already part of your life!** If you’re an experienced Executive Assistant, this is a...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Sharp & Carter Full timeA fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perk | Progressive organisation **About the role**: This is a unique and challenging role that supports one Senior Executive within a thriving Customer Channels & Experience team. The...
-
Executive Assistant
2 weeks ago
Melbourne, Australia HAYS Full timeExecutive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East **Your new company** The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Sharp & Carter Full timePermanent role - Rewarding salary package - Diverse Executive Assistant position **About the role** *** This is a fantastic opportunity for an experienced and professional Executive Assistant to join a well-established Construction business based in Melbourne’s city fringe. This a diverse role where no two days are the same. **Your...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Harvest Recruitment Full timeThis is a senior administrative position providing professional, helpful and proactive administrative and secretarial services to the Executive Leadership Team. This position will have a primary focus on supporting the Executive Team to achieve the best strategic and operational outcomes for our consumers. **Key Responsibilities and Duties** - Provide a...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Austin Health Full timeLocation: Melbourne | Northern Metropolitan Job type: Full time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 45470 An exciting opportunity has become available for an experienced Executive Assistant to join the Austin Health...
-
Marketing Executive
4 weeks ago
Melbourne, Australia Six Degrees Executive Full timeLocation: - Melbourne- Job Type: - Permanent- Salary: - $85000 - $110000 per annum- Contact: - Hong Silver**About the organisation** Our client is an established national industry association focussed on servicing over 16,000 members nationally and globally through education, training and business advisory. They set the professional standards and best...
-
Executive Assistant
2 weeks ago
Melbourne, Australia Empire Careers Full timeContact Name : Andi Caragounis Contact Phone : 0434 974 801 Location : Melbourne Job Type : Permanent Job Salary : Negotiable **Executive Assistant** - Join a leading global consulting firm - Inclusive culture of learning and coaching and professional development - Melbourne location **THE ROLE** A unique opportunity for an experienced high level...
-
Executive Assistant
2 weeks ago
Melbourne, Australia Environment Protection Authority Full timeAn exciting opportunity for an Executive Assistant - $90,067 to $102,192 salary range - Ongoing, full time - Location Macleod **An Executive Assistant at EPA will**: Provide high quality executive and administrative support to the Chief Environmental Scientist and Deputy Chief Environmental Scientists in Science Division. Using your initiative to prioritise...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Bell People Consultants Full timeGlobal FMCG Organisation - Contract Opportunity - Start ASAP - Inner Melbourne Location **About the Company** Our client is one of the world’s leading global FMCG manufacturers and is well known for their operational excellence, passion for innovation and Australian household name. An opportunity has now arisen for an Executive Assistant on a contract...
-
Executive Assistant
17 hours ago
Melbourne, Australia Department of Education Full timeLocation: Melbourne | CBD Job type: Full time Organisation: Department of Education **Salary**: $76,817 - $93,274 Occupation: Administration/Secretarial Reference: VG/DE/PES/20002169A The Executive Assistant is responsible for executive and divisional administrative support functions to support the effective delivery of department objectives in a way...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Charterhouse Full timeExecutive Assistant supporting 2 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 2 Executive Directors to assist on varies projects and ensuring their day runs smoothly....
-
Executive Assistant
2 weeks ago
Melbourne, Australia APRA Full timeExecutive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...
