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Executive Assistant to The Company Secretary

1 month ago

Melbourne, Australia Empire Careers Full time

Contact Name : Leni Di Primo

Location : Melbourne

Job Type : Fixed Term/ Temp

Job Salary : $40 - $50 per hour
- CBD Location
- Initial 6 month contract
- Commence immediately

Are you an experienced and professional executive assistant looking for a new challenge?

Do you have excellent communication, organisational and interpersonal skills?

Do you want to work in a dynamic and reputable law firm in the heart of Melbourne?

If you answered yes to these questions, then we have an exciting opportunity for you

**The Role**
Due to organic growth, our client is looking to appoint an Executive Assistant to the Company Secretary, this role will provide ongoing administrative and secretarial support to the Company Secretary, to whom this role reports to, as well as the CEO and Board of Directors.

We are looking for an executive assistant to support the company secretary in managing the corporate governance and compliance functions of our client’s firm. You will be responsible for:

- Preparing and distributing board and committee papers, minutes and agendas
- Maintaining statutory registers, records and filings
- Managing ASX and NZX announcements
- Liaising with external regulators, auditors and stakeholders
- Coordinating travel, meetings and events for the company secretary and directors
- Handling confidential and sensitive information with discretion
- Providing general administrative support to the company secretary and the legal team

***

Ideally you are a seasoned Executive Assistant who can perform at C level, you are accustomed to working in a busy, multidisciplinary environment, and are highly skilled in corporate governance.
- At least 5 years of experience as an executive assistant in a corporate or legal environment
- Previous experience assisting a Company Secretary, and multiple C level executives
- Demonstrated experience and knowledge of Corporate Governance
- Proficiency in Microsoft Office, Diligent and Sharepoint is highly regarded
- A high level of attention to detail, accuracy and efficiency
- A proactive, flexible and collaborative approach to work
- A strong sense of initiative, responsibility and confidentiality

You are able to deal with sensitive and confidential matters, provide good judgement on all relevant matters with complete discretion, sensitivity, and confidentiality. You also strive for best practice outcomes and continuous improvement.

**To Apply**
- empire group is a legal specialist recruitment firm working with private practice firms from boutique to top-tier/international, government agencies and in-house. As an experienced recruiter who understands the industry, my aim is to assist with your career goals._
**Consultant: Leni Di Primo**

**Phone: 0400 108 188