Facilities Administration

7 months ago

Geelong, Australia CSIRO Full time

**Acknowledgement of Country**:
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

**Child safety**:
CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

**The opportunity**:

- **Join CSIRO - Australia's National Science and Innovation Agency**:

- **Are you a self-motivated administrator?**:

- **Provide critical admin & procurement support**

Are you looking to elevate your career in facility management and play a crucial role in supporting innovative science? CSIRO's Australian Centre for Disease Preparedness (ACDP) in Geelong is seeking a skilled Facility Services - Contracts, Purchasing & Administration Officer to join our team.

This vital position provides essential support to our Facilities Services team, focusing on the management of facilities services and various administrative functions as part of the broader CSIRO Business Infrastructure Services (CBIS) team. You will leverage your extensive knowledge in procurement and contract management to oversee and coordinate service contracts, particularly those related to asset maintenance and facilities management. Your work will directly contribute to the ongoing preparedness and success of our research initiatives.

Please note, the appointee must be able to meet ACDP’s Microbiological Security and Security Clearance requirements.

**Your duties will include**:

- CBIS Training Management Support the facilitation CBIS ACDP’s implementation of CSIRO’s Finance and Procurement Enterprise Solutions
- Contribute to the development of contract/contractor management and compliance services to ensure preventative maintenance works and are compliant with regulatory and contract requirements while minimising risk.
- Support the Compliance & Services team in developing systems, processes and procedures to improve contract management and compliance across the CBIS ACDP team.
- Undertake activities to assess vendors and financial data to determine service categories that require a procurement process and a CSIRO Contract.
- Undertake procurement and contracting processes for Request for Quote and Panel Procurements in consultation with the Contracts and Compliance team and in accordance with the Commonwealth Procurement Rules and CSIRO Policy.
- Leverage and influence internal and external stakeholder relationships to engage the ACDP team in their contract lifecycle management responsibilities and compliance management by way of effective communication, education, negotiation and issues management.
- Ensure consistent approach is maintained across all sites to site security, including policy and process control for management, maintenance and issue of keys; access cards; ID cards; and related staff, visitor and contractor registers.

**Location**:Australian Centre for Disease Preparedness (ACDP) Geelong, Vic

**Salary**:AU$70,874 - AU$90,202 plus up to 15.4% superannuation

**Tenure**:Indefinite

**Reference**: 96570

**To be considered you will need**:

- Working knowledge of procurement rules & processes, including arranging internal or external service providers, approvals, preparation and coordination of services contracts, technical details and the associated evaluation documents.
- Demonstrated ability to work under general direction, accept responsibility and be accountable for procurement and contracting activities to ensure effective delivery of hard and soft services in accordance with relevant time, cost, quality, statutory and user satisfaction requirements.
- Proven knowledge in procurement and contract management in an asset maintenance context across facilities or similar field in services procurement contract management.
- Effective interpersonal skills including sound negotiation and written and oral communication skills and an ability to cultivate productive working relationships with internal and external stakeholders, and service providers.

Desirable:

- Demonstrated excellence in verbal and written communication within a customer service environment.
- Effective interpersonal skills with a demonstrated ability to develop, maintain and nurture internal relationships on behalf of the department
- Strong organisational skills with ability to meet deadlines while managing competing priorities.
- Adaptability to a changing work environment, systems and processes with commitment to continually building skills and knowledge.
- High level proficiency with Microsoft Office suite and Adobe Pro DC.
- Certificate IV in procurement and contracting for a public officer.
- Demonstrated experience in the use of a Computerised Maintenance Management System (CMMS) or equivalent for Work Order management and Procurement.

For full

  • Facilities Administration Officer

    3 months ago

    Geelong, Australia The Gordon Full time

    $68,392 to $74,345 p.a. plus Superannuation - Full Time Ongoing - For further details contact Emily Trodden on +61 3 5225 0559 Join our Facilities team as an Administration Officer. Reporting to the Services and Environments Team Leader, you'll provide essential administrative support to our Facilities Coordinators. Your role includes handling invoices,...

  • Facilities Manager

    7 months ago

    Geelong, Australia Geelong Arts Centre Full time

    **Introduction**: Geelong Arts Centre is the only State Government owned cultural institution located outside of Melbourne, our vision is as a leader connector and creator of extraordinary cultural experiences for local and global communities. The Geelong Arts Centre is a gathering place for all - a place that boldly offers insights through performance,...

  • Reception & Facilities Coordinator

    6 months ago

    Geelong, Australia GMHBA Full time

    **Remarkable care; remarkable career.** We have an opening for a Reception & Facilities Coordinator to join our team. **About your role** The Reception and Facilities Coordinator acts as the first point of contact for all visitors, maintaining the presentation of our head office reception area. Within this role you’ll provide coordination support to...

  • Property Administrator

    3 weeks ago

    Geelong, Australia Department of Justice and Community Safety Full time

    **Utilise your administration expertise to provide support and advice to the**Corrections Victoria** branch**: - **2x Ongoing, Full-Time** opportunities to work with a high-performing and passionate team in the Victorian Public Service**: - **VPS Grade 2: $**58,539 - $75,175** plus superannuation.** **About Us**: The Barwon Southwest Prison Precinct...

  • Property Administrator

    3 weeks ago

    Geelong, Australia Department of Justice and Community Safety Full time

    Location: Geelong Job type: Full time Organisation: Department of Justice and Community Safety **Salary**: $58,539 - $75,175 Occupation: Prison and Corrective Services Reference: VG/MULTIDEC2024 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who...

  • Facilities Support Officer

    3 days ago

    Geelong, Australia CSIRO Full time

    **Acknowledgement of Country**: CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation **The Opportunity**: - **Calling all night...

  • Records and Property Administrator

    3 weeks ago

    Geelong, Australia Department of Justice and Community Safety Full time

    Location: Geelong Job type: Full time Organisation: Department of Justice and Community Safety **Salary**: $58,539 - $75,175 Occupation: Prison and Corrective Services Reference: VG/MULTIDEC2024 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who...

  • Records and Property Administrator

    3 weeks ago

    Geelong, Australia Department of Justice and Community Safety Full time

    Location: Geelong Job type: Full time Organisation: Department of Justice and Community Safety **Salary**: $58,539 - $75,175 Occupation: Prison and Corrective Services Reference: VG/MULTIDEC24 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get...

  • Timesheet Administrator

    7 months ago

    Geelong, Australia UGL Limited Full time

    **Timesheet Administrator** - We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. - UGL are seeking interest from experienced Administrators with a background working in...

  • Network Facilities Specialist

    6 months ago

    North Geelong, Australia CitiPower and Powercor Full time

    **Network Facilities Specialist**: - North Geelong, VIC, AU, 3000**About us**: CitiPower, Powercor and United Energy own and operate the electricity distribution networks servicing 1.9 million customers located across 65% of Victoria. These customers include a large number of households, as well as commercial and industrial businesses, world class arts,...

  • Administration Assistant

    6 months ago

    Geelong, Australia Barwon Health Full time

    **Employment Status** Permanent Part Time **Program** Surgical & Critical Care **Location** University Hospital Geelong **Hours Per Fortnight** 0 **Position Summary** - Provide a welcoming & friendly environment to cardiology patients and visitors - Enhance your career with the largest regional healthcare service in Victoria - Find your Work Life...

  • Administration Officer

    7 months ago

    Geelong, Australia City of Greater Geelong Full time

    **Administration Officer**: **Job no**: 498276 **Work type**: Temporary Part Time **Classification**: Band 5 ($76,355- $86,617 pa) **Categories**: Administration & Support **Create our future together at the City of Greater Geelong** At the City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering...

  • Clinical Administration Officer

    6 months ago

    Geelong, Australia Barwon Health Full time

    **Employment Status** Temporary Part Time **Program** Community Health Rehab & Palliative Care **Location** 120 Settlement Road Belmont **Hours Per Fortnight** 48 **Position Summary** - Enjoy being an integral link for Barwon Health clients accessing care in the community - Temporary part time opportunity - Maternity leave cover **About Barwon...

  • Project Officer

    7 months ago

    Geelong, Australia City of Greater Geelong Full time

    **Project Officer - Facilities Maintenance**: **Job no**: 498380 **Work type**: Temporary Full Time **Classification**: Band 6 ($90,263 - $97,365 pa) **Categories**: Project Management, Trades & Labour **About the role** In this role, you will be responsible for delivering council’s Facilities Maintenance public toilet replacement program, coordinate...

  • Clinical Administration Officer

    7 months ago

    Geelong, Australia Barwon Health Full time

    **Employment Status** Permanent Part Time **Program** Community Health Rehab & Palliative Care **Location** 120 Settlement Road Belmont **Hours Per Fortnight** 64 **Position Summary** **Two permanent part time opportunities available (32 hours each per fortnight)** - Enjoy being an integral link for Barwon Health clients accessing primary care and...

  • Administrative Assistant

    7 months ago

    Geelong, Australia Barwon Health Full time

    **Employment Status** Temporary Part Time **Program** Medicine, Specialist Medicine & Emergency Medicine **Location** Multiple Locations **Hours Per Fortnight** 55 **Position Summary** - Join our dynamic, interdisciplinary team providing high quality care to people with diabetes - Enjoy work life balance and extend your career living in the beautiful...

  • Administration Assistant

    7 months ago

    Geelong West, Australia Invocare Full time

    **Have you considered a career helping people and families through a difficult time in their life?** The Administrative Assistant is a member of the Tuckers Funerals Administration team. The Administrative Assistant actively contributes to planning, problem solving and thinking creatively to meet our service delivery requirements. In addition, excellent...

  • Receptionist/team Administrator

    6 months ago

    Geelong, Australia Moore Stephens Full time

    **Geelong**: **Service/Department**: **Business Advisory**: **Sector**: **Accounting**: **Job type**: **Permanent - Full Time**: **Description**: Moore Australia (VIC) is a leading mid-tier professional services and financial advisory firm. We are focussed on delivering client excellence across our 12 service offerings, giving our teams opportunities to...

  • Administration Officer

    11 hours ago

    Geelong, Australia City of Greater Geelong Full time

    **Administration Officer**: **Job no**: 497343 **Work type**: Permanent Full Time **Classification**: Band 4 ($68,196 - $72,858 pa) **Categories**: Administration & Support, Child & Family Services **Create our future together at the City of Greater Geelong** At City of Greater Geelong, we are committed to working together for a thriving community. We do...

  • Administration Team Leader

    6 months ago

    Geelong, Australia Barwon Health Full time

    **Employment Status** Permanent Full Time **Program** Community Health Rehab & Palliative Care **Location** 120 Settlement Road Belmont **Hours Per Fortnight** 80 **Position Summary** - Opportunity to lead a vibrant and dynamic team - Be an integral component of an innovative health care team - Permanent Full time role - 80 hours a fortnight **About...