Administration Assistant

5 months ago


Geelong, Australia Barwon Health Full time

**Employment Status**

Permanent Part Time

**Program**

Surgical & Critical Care

**Location**

University Hospital Geelong

**Hours Per Fortnight**

0

**Position Summary**
- Provide a welcoming & friendly environment to cardiology patients and visitors
- Enhance your career with the largest regional healthcare service in Victoria
- Find your Work Life Balance - Multiple positions available

**About the facility**

Barwon Health is the major regional health provider for the Barwon South West Region. It is Victoria’s largest regional health services with one of the busiest Hospital’s in the State, University Hospital Geelong. We serve over 500,000 people through the efforts of over 7,500 staff and more than 1,200 volunteers. We provide care at all stages of life and circumstance through a wide range of services from emergency and acute to mental health, primary care, community services, aged care and subacute/rehabilitation. Care is provide to the community through over 28 key locations throughout the region.

Barwon Health’s Geelong Cardiology Practice provides comprehensive cardiology services to patients from across the region. Our facilities include two new Catheter laboratories, providing EP, Pacing and 24/7 STEMI services, a full cardiac diagnostics service is provided including seven Echo rooms.

**About the role**

As the Administration Assistant you will be required to provide administrative support to the cardiology services within Barwon Health.

The Administration Assistant will be required to:

- Greet all customers in a friendly manner arriving for appointments
- Check customer details
- Make follow up appointments as required and ensure patients are billed
- Ascertain external or internal customer needs, assess urgency and address promptly and accordingly
- Manage client information including all documentation and files in a confidential, timely and accurate manner
- Process, schedule, maintain and update all relevant patient information, ensuring that patients details are current and correct
- Ensure all patients are invoiced at time of consultation or diagnostic tests
- Two (2) Permanent Part Time positions (48 hours)
- One (1) Permanent Part Time position (32 hours)

**About the culture**

We are an enthusiastic, energetic and focused team who work cohesively together. We promote positive respectful relationships and strong working partnerships in the workplace and in the community. As a team we are focussed on providing the highest quality patient centred care.

**Barwon Health staff benefits**
- Flexible working arrangements
- Professional development
- Access to employee wellness program
- Salary packaging
- Social club
- Doorstep to the Great Ocean Road, Bellarine Peninsula and the Surf Coast

**About the Geelong Region, AUSTRALIA**

Sitting within one of Victoria’s six regional health centres, Barwon Health serves the community of Greater Geelong and beyond. Victoria’s second largest city after Melbourne Derived from the local Wathaurong Aboriginal name for the region Djilang, Geelong is thought to mean ‘land’ or ‘cliffs’.
- Enjoy a range of lifestyle choices including inner city, coastal, suburban and rural homes at affordable prices.
- High standard of schooling options throughout the area
- A stone throw from the Surf Coast and Great Ocean Road
- Appreciate beautiful parks, rivers, walks and wineries

To find out more about the Geelong region, visit our Moving to the Region page on the Barwon Health website.

**Diversity and Inclusion**

At Barwon Health we are committed to a diverse and inclusive workforce where we value each person’s uniqueness. We embrace diverse life experiences and the perspectives of our people, whilst providing high-quality health care to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexual orientation.

We are also proud to be Totally Smoke Free.

**_ This role must be fully vaccinated for Covid -19 and influenza and meet the requirements of the Barwon Health immunisation policy.
- **

**Selection Criteria**

Essential: Can you please list Barwon Health's values?
Essential: Can you please choose one of Barwon Health's values and describe a situation in the workplace where you have displayed this value?
Essential: Demonstrated experience working in a busy, dynamic team of Medical Professionals and associated staff

Desirable: Previous clerical / administration experience in a busy Medical practice
Desirable: Demonstrated proficient in audio typing software e.g. Dictaphone and voice recognition programs
Desirable: Certificate or higher in secretarial or business studies
Essential: I agree, to commence employment, I am required to meet Barwon Health’s immunisation requirements (including full Covid-19 and Influenza vaccination) set out in the Staff Immunisation Policy. I acknowledge that meeting this requirement is mandatory and a condition of employment subsequently of



  • Geelong, Australia Nightingale Home Care Full time

    **Job Title: Junior Administration Assistant (Part-Time)** **Company**: Nightingale Home Care **Location**: Geelong, VIC **Type**: Part-Time **About Us**: At Nightingale Home Care, we are dedicated to providing compassionate and personalised care to those who need it most. Our team of skilled professionals is committed to delivering exceptional service...


  • Geelong West, Australia Invocare Full time

    **Have you considered a career helping people and families through a difficult time in their life?** The Administrative Assistant is a member of the Tuckers Funerals Administration team. The Administrative Assistant actively contributes to planning, problem solving and thinking creatively to meet our service delivery requirements. In addition, excellent...


  • Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 07/10/2024 - 03/10/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1435572 **Selection Criteria**: **SC1** Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school...


  • Geelong, Australia Metcash Full time

    **Joining the Metcash Family** At Metcash, you’re part of something bigger. You have all the perks of a small business heart, without missing out on the big business support. Being part of something bigger means you’re part of a strong purpose, where the work you do makes a big difference to independent business and local communities. It opens a sea of...


  • Geelong, Australia La gestion du cabinet dentaire Full time

    Join our educational center in Geelong, specializing in dental practice management, with flexible work options and growth opportunities! Tasks - Perform daily administrative tasks. - Assist with scheduling and meetings. - Maintain student and staff records. - Support event planning and coordination. - Ensure efficient office operations. **Requirements**: -...


  • Geelong, Australia HAYS Full time

    Payroll admin **Your new company** **Your new role** Administrative Payroll: - Accurately and timely process wages payroll (weekly and ad-hoc) for multiple company sites (as one pay run) incl. time sheet interpretation. - Maintaining updates in the payroll system for responsible employees records and Connect (for leave). Resolving payroll queries for...

  • Office Administrator

    5 months ago


    Geelong, Australia Direct Recruitment Full time

    Our client is seeking a dedicated and organized Administrative Assistant to join their team. In this role, you will be responsible for providing general administrative support, word processing functions, and handling telephone and counter enquiries. You will also assist in the implementation and ongoing administration of our specific database, maintain...

  • Office Administrator

    5 months ago


    Geelong, Australia HAYS Full time

    Geelong Based FT Admin role available, Immediate Start **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am currently partnered with an Australian owned processing and exporting company to...


  • Geelong, Australia HAYS Full time

    Opportunity for an experienced office administrator for a part-time fixed term contract. **Your new company** Hays Recruitment is partnered with an ASX listed manufacturer in Geelong who are seeking an experienced Sustainability Administrator to join their team. **Your new role** As the Sustainability Administrator, you'll be working in a new role within...


  • North Geelong, Victoria, Australia Randstad Full time

    About the RoleWe are seeking a highly motivated and organized Administration Assistant to join our team in Geelong. As a key member of our support team, you will provide exceptional support to our participants and stakeholders.Your primary responsibilities will include:Providing counter and reception support, including participant inquiries and online...

  • Administration Officer

    5 months ago


    Geelong, Australia HAYS Full time

    Permanent ongoing, full time opportunity in Geelong ! **Your new company** Hays are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Western Victoria & Geelong. I am currently partnered with a Processing & Exporting company, who...


  • Geelong, Australia Barwon Health Full time

    **Employment Status** Temporary Part Time **Program** Medicine, Specialist Medicine & Emergency Medicine **Location** Multiple Locations **Hours Per Fortnight** 55 **Position Summary** - Join our dynamic, interdisciplinary team providing high quality care to people with diabetes - Enjoy work life balance and extend your career living in the beautiful...

  • Administrator

    4 months ago


    Geelong, Australia GHD Full time

    **At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas...

  • Administration Officer

    5 months ago


    Geelong, Australia St John of God Health Care Full time

    Your role at St John of God Health Care Social Outreach As Administration Officer, you will provide high quality administrative and clerical support to the service, including providing a welcoming environment for clients, their families and their carers who attend the service and supporting service caregivers with administrative and clerical tasks. The...


  • Geelong, Australia Barwon Health Full time

    **Employment Status** Permanent Full Time **Program** Community Health Rehab & Palliative Care **Location** University Hospital Geelong **Hours Per Fortnight** 80 **Position Summary** - Further your career in this fantastic area of Allied Health, with Victoria’s largest Health service - Enjoy a role that will be varied, challenging and rewarding -...


  • Geelong, Australia HAYS Full time

    Immediate Fed Gov opportunity with WFH flex! **Your new company** Hays are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Western Victoria & Geelong. My Federal Government Client is currently seeking an APS4 Administration...


  • Geelong, Australia Downer Group Full time

    **About DT Infrastructure** If you're not familiar with DT Infrastructure (DTI), let us introduce ourselves. We are the result of the acquisition of Downer's Transport Projects division by Gamuda Berhad. We take great pride in maintaining the outstanding brand equity and reputation that we’ve diligently built over the past eight years. As a part of...


  • Geelong, Australia Burnett's Plumbing Supplies Full time

    **Location**: Geelong, VIC **Company**: Burnett's Plumbing Supplies **Employment Type**: Full-Time / Part-Time / Casual **About Us**: Burnett's Plumbing Supplies has been a trusted local business in Geelong since 1987, supplying the trade with high-quality plumbing products and exceptional service. We pride ourselves on our strong community ties and are...

  • Administration Officer

    5 months ago


    Geelong, Australia City of Greater Geelong Full time

    **Administration Officer**: **Job no**: 498276 **Work type**: Temporary Part Time **Classification**: Band 5 ($76,355- $86,617 pa) **Categories**: Administration & Support **Create our future together at the City of Greater Geelong** At the City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering...


  • Geelong, Australia Randstad Australia Full time

    Regional Victoria / REGVIC2410 - Randstad Geelong is the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across the Geelong region. Randstad is currently seeking candidates who are looking for their next career role in administrative and...