Production and Operations Coordinator

2 weeks ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | CBD

Job type: Full time / From 27/01/2023 - 20/12/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1315121

**Selection Criteria**:
1. Demonstrated technical production management experience with the ability to deliver the calendar of productions and other school events

2. Proficiency in operations planning, scheduling and and an understanding of how to integrate optimum processes across an organisation

3. Capacity to work closely with a range of stakeholders in a collegiate workstyle

4. Capacity to work within and manage an assigned budget

5. A committment to the Child Safe standards & a range of other safety, risk management and compliance requirements

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
As Production and Operations Coordinator, you will lead the integrated planning, scheduling, resourcing and technical delivery of the school’s events and performances in the yearly calendar, both in-house and at external venues.

The integrated planning component of the role will include;
- Identifying delivery, resourcing and scheduling requirements in the forward calendar and collaboratively planning a whole of school approach to ensure optimum delivery of events, performances and other school based activities
- Budget and resource allocation in conjunction with the business management functions of the school
- Participation in whole of school planning meetings, ensuring that excellence & compliance are foremost in all operational decision making

The production component of the role will include;
- Creating Production & Event schedules collaboratively in a whole of school context
- Responsibility for the overall delivery of VCASS productions & other school events. This may include, lighting, sound design, audio visual & streaming & sourcing the specialists where necessary to resource this work
- Responsibility for overall production scheduling and associated budget management
- Conducting ongoing & pre and post show checks for technical equipment/system installations to ensure it is safe for operation and in good working order
- Risk management, including drafting of risk assessments & safe operating procedures
- Assisting in troubleshooting technical issues that may arise in performances
- Coordinating Bump in / out
- Leading induction processes and technical rehearsals to ensure performers, crew & school staff are able to interact safely and securely with technical equipment and set design

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values*

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