Project Administrator
2 months ago
**ABOUT US**
In partnership with Government, Transit Systems NSW innovates, designs and delivers public transport solutions that attract customers because they are easy to use, reliable, convenient and safe. To ensure ease of use, we deliver integrated bus services and transport networks, intelligently easing road congestion and increasing a city’s sustainability and liveability.
Transit Systems NSW is part of Kelsian Group Limited, Australia’s largest integrated land and marine, tourism and public transport service provider with established international operations in London and Singapore. With approximately 9000 employees, we are one of Australia’s most experienced and diverse multi-modal transport businesses operating around 4000 buses, 120 ferries and 24 light rail vehicles, carrying over 207 million customers where they need to go.
For more information about Transit Systems, please visit our website.
**ABOUT THE ROLE**
Play a crucial role in ensuring the smooth operation of a large-scale Zero Emission Bus project by handling documentation, administration, communication and reporting in accordance with client requirements and project specifications. **This is a fixed term contract planned for completion on 30 September 2025.**
**PRINCIPAL RESPONSIBILITIES AND AUTHORITIES**
- Ensure compliance with the client’s administration and reporting requirements.
- Maintain accurate up-to-date project documentation and coordinate document reviews, approvals and revisions as needed.
- Serve as the primary point of contact for project-related inquiries and correspondence, facilitate communication between project stakeholders and prepare and distribute meeting agendas, minutes and action items.
- Generate regular progress reports, status updates and performance metrics as required.
- Track project milestones, deliverables and expenditures to monitor progress and ensure adherence to timelines and budgets.
- Monitor contract compliance administration and coordinate with the project team to resolve any contract-related administrative issues.
- Assist with procurement activities.
- Provide general administrative support to the project team including scheduling meetings, making travel arrangements and managing calendars.
**ABOUT YOU**
- Relevant experience in a similar role.
- Strong organisational skills and attention to detail.
- The ability to work effectively in a fast-paced environment.
- Ability to work collaboratively in a team environment.
- Proficiency in Microsoft Office suite and project management software.
- Excellent communication and interpersonal skills.
**HIGHLY DESIREABLE SKILLS**
- Bachelor’s degree in business administration, project management, or related field.
- Ability to be proactive.
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