Project Officer

3 weeks ago

North Ryde, Australia Macquarie University Full time

PRIMARY DETAIL

Exciting opportunity to work closely with the Program Manager to support delivery of the University’s Student360 program of work. Hybrid working arrangement.
- Salary Package: From $88,589 to $97,787 (HEW Level 6), plus 17% employer's superannuation and annual leave loading.
- Full time, fixed-term role at Macquarie University, Wallumattagal Campus, North Ryde, until 31 December 2024.
- Work with a strong collaborative IT team, hybrid working arrangement.

THE ROLE

Our Student360 Program is seeking a Project Officer to provide operational support to the Program Manager, to drive efficient and effective program delivery ensuring successful program transformation outcomes across the University. The role is an excellent opportunity to work on a key program in Macquarie University’s Digital Transformation.

You will report directly to the Program Manager, Student360 Program and will play an important role in supporting the implementation of a new, consolidated, secure student CRM that will allow effective connection to successfully support students throughout their journey. The Student360 Program will deliver a student CRM (Salesforce) that will realise our ambitions for end-to-end student engagement and service delivery.

The role will:

- Support Program Manager, Student360 Program in ensuring the efficient, effective running and successful delivery of the Student360 Program.
- Collaborate with and support Project Managers in setting up, monitoring, and tracking dashboards for the analysis and reporting of project performance and progress.
- Undertake ongoing review of resource plans, supporting recruitment activities and staff onboarding for the Student360 Program.
- Supporting management and tracking of vendor contracts.
- Supporting identification and analysis of risks and issues and contributing to resolutions.
- Drafting and review of relevant artefacts relevant to project management delivery to support informed decision making and planning, including conducting analysis and research, processes and procedures to provide accurate, timely and informative project and project delivery status reporting and risk/issues management.
- Oversee the recruitment, procurement, and staff onboarding activities for the Student360 Program, ensuring compliance with the University's policies and procedures.
- Coordinate meetings between team members, suppliers, and other stakeholders as needed to ensure effective communication.
- Track, analyse and report on the program budget and expenditure.
- Collate information, draft, and prepare executive communications and presentations, as required, including for project steering committees and program boards, as well as capturing meeting minutes of key program governance forums.
- Engage with the relevant stakeholders to provide formal and informal communications regarding project status, issues and compliance as well as facilitate the exchange of information across working groups.
- Build and maintain collaborative relationships with key internal and external stakeholders.
- Manage and maintain the program wide document repository ensuring that all documents are stored in a logical and consistent manner so that they can be easily found in the future.
- Coordinate meetings between team members, clients, and other stakeholders as needed to ensure effective communication.

About You

You will be proactive, have good understanding of project management and risk management fundamentals, and a clear understanding of the overall requirements for coordination, integration of information in complex and large projects.

You will have excellent verbal and written communications skills with demonstrated ability to convey information effectively to a wide range of stakeholders.

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 58 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community.

Connect with us today


We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Take a look at the

staff benefits

on offer.

To Apply
- Tertiary qualification in a related field and/or equivalent knowledge, skills and experience with demonstrated commitment to ongoing professional development.
- Understanding of project management and risk management fundamentals.
- Experience working with one or more project management methodologies (such as Agile, PRINCE2).
- Demonstrated experience in a similar role with a clear understanding of the overall requirements for coordination, integration of information in a complex and broad portfolio environment.
- Experience in developing reports and dashboards and use of reporting tools to generate actionable insights and inform

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