Assistant Electorate Officer

2 months ago

Brisbane, Australia Parliamentary Service Full time

Do you have excellent communication, organisational and time management skills? Do you have a passion for supporting your community and working closely with Members of Parliament and the community? Are you looking for a dynamic and fast-paced work environment that offers variety and challenge? If so, we have the perfect opportunity for you

Your main responsibilities would be
- Providing direct secretarial, executive and administrative support to the Member of Parliament.
- Supporting and engaging with constituents and community groups; and
- General administration of the daily operations of the electorate office.

**To be successful in this role, you will need to be able to**:

- Manage and maintain the Member's diary including making appointments and arrangements for meetings, events etc.
- Follow and uphold financial obligations as set by legislation and Parliamentary Service policy and procedure.
- Draft and proofread correspondence for Ministers and Constituents
- Manage social media and undertake occasional graphic design.
- Compile and publish newsletters and updates.
- Undertake research into various issues.
- Comprehensively use a range of PC software.

**Other responsibilities**:

- Liaising with and managing enquiries from constituents, groups and organisations who contact the electorate office for information, assistance and advice (via face-to-face, mail or electronic contact)
- Attending community events and functions with and on behalf of the Member.
- Develop, maintain and utilise networks including community referral and assistance networks, government departmental and/or ministerial office.
- Check and report any technical issues associated with items of office equipment or security equipment and assist the Parliamentary Service in annual office stocktake processes.
- Reporting security incidents, risks or threats that occur in the electorate office.

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