Executive Personal Assistant

3 weeks ago

Sydney, Australia Gallup Full time

**Gallup is looking for a hands-on, highly energetic and professional team player who can support and orchestrate the administrative functions for a team of Gallup leaders.**

As an executive personal assistant, you will anticipate needs, skillfully manage and arrange complex schedules and calendars across multiple time zones, coordinate travel logistics, handle expense reports, update presentations and documents, compile reports, track details, and assist with special projects as needed.

Your strong communication skills, follow through on requests, ability to anticipate needs, and impeccable service to internal and external clients will foster ideal collaboration at Gallup.

**Who we want**:

- **Service-oriented team members **with the sophistication, poise and confidence to support a team of Gallup leaders
- **Exceptional achievers **who thrive in a fast-paced environment and enjoy the challenge of working with a variety of individuals and varying schedules
- **Adaptable professionals **with the flexibility and intuition it takes to prioritize quickly changing needs — and the discipline it takes to remain focused on the details
- **Highly organized multitaskers **who can prioritize the urgency of multiple requests to meet simultaneous deadlines with outstanding quality, organization and accuracy
- **Proactive initiators **with the confidence to help leaders get what they need before they ask for it
- **Sophisticated communicators **who can quickly build rapport and engage others in conversation, leaving a lasting impression on clients and associates

**What you need**:

- Two or more years of administrative experience required
- Expertise and proven proficiency in Microsoft Word, Excel, PowerPoint and Outlook required
- Strong written and verbal communication skills required
- Availability to work three days a week in Gallup’s Sydney office required
- Eligibility to work in Australia required; this position is not eligible for employment visa sponsorship

**What we offer**:
We create exceptional workplaces, starting with our own. We focus on developing your strengths — what you do right, rather than what you do wrong — and helping you be engaged at work. When you work at Gallup, you’ll benefit from:

- A strengths-based, engagement-focused and performance-oriented culture
- The opportunity to work in a flexible and hybrid work environment that allows you to work remotely two days per week
- A global, diverse and inclusive workplace culture that is committed to fostering belonging and wellbeing
- A collaborative work environment with world-class managers and highly tenured mentors who guide and empower associates based on their unique skills and strengths
- Continuous learning and development opportunities and purposeful career growth tailored to your unique talents
- Mission-driven work that changes the lives of people around the world
- A robust benefits package including competitive salary, optional health insurance, gym membership reimbursement (50% of the membership rate, up to $43 a month) and travel subsidy (50% of travel cost, up to $143 a month)
- A beautiful office, nestled in the heart of North Sydney, surrounded by cafes, restaurants and captivating vistas of the iconic Sydney Harbour Bridge and just a 10-minute walk to the water’s edge/ferry that takes you into the city

And the perks don’t stop there. Learn more about life at Gallup.

Gallup is an equal opportunity/affirmative action employer that celebrates, supports and promotes diversity and inclusion. We will consider all qualified applicants without regard to race, colour, religion, sex, national origin, disability, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable law.

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