Executive Assistant

3 weeks ago

Sydney, Australia HOBAN Recruitment Full time

Provide executive assistance, project support and office management, services to the Executive Director City Engagement and Experience and the wider team

**What's in it for you**
- Local Council
- 2-month assignment, potential to extend
- $52 per hour + Superannuation
- Based in Parramatta

**Duties and Responsibilities**:

- Coordinate approvals for the Executive Director across marketing, communications, and events
- Coordinate team engagement support by arranging new starter check ins on behalf of the Executive Director
- Provide executive support by managing TRIM requests, editing, and reviewing reports and presentations, compiling messages for approval, approving timesheets, and following up on outstanding activities
- Conducting regular reporting on City Engagement and Experience activities
- Coordinating team meetings and the quarterly City Engagement and Experience Leadership Team planning session
- General administration support such as ordering stationary, ordering catering, attending the leadership team WIP meetings
- Coordinate project work, incl. research activities and drafting project documents (milestones, project communications, minutes & presentations)
- Ensure administration systems operate in a timely and efficient manner. This includes service requests, internal and external customer responses, record keeping and correspondence management.
- Schedule meetings, prepare and distribute agendas.
- Edit and produce well designed documents using high level computer skills in PowerPoint and Word.
- Liaise with senior staff, Councillors, the public, government agencies, industry and commerce members and executive managers as required by the Executive Director City Engagement and Experience.

**Requirements and Qualifications**:

- Diploma or equivalent in project management or communications, marketing, or events management and/or other qualifications relevant to the position.
- Effective conflict management skills, particularly when dealing with difficult uncommunicative or highly stressed people.
- Highly developed communication skills including written, report writing and verbal
- Highly developed time management skills.
- Highly developed windows-based computer skills, including Microsoft suite.
- Substantial experience in an administration, office manager, or EA role.

**Desirable**
- Experience in a fast-paced creative environment - advertising, marketing, events, customer service or media would be advantageous.
- Ability to lead and drive operational and council wide initiatives and projects.
- A love of graphic design or copywriting would be valuable.

**To apply, you must have eligibility to work in Australia, and be willing to undertake and maintain a current National Criminal Records Check

  • Executive Assistant to Founding Partner

    7 months ago

    Sydney, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode - Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success - $135k + super + discretionary bonus, located in the heart of Sydney CBD TOM Executive is excited to be...

  • Accounts Executive

    7 months ago

    Sydney, Australia Six Degrees Executive Full time

    Location: - Sydney- Job Type: - Permanent- Salary: - $88800 per annum- Contact: - Lewis Black Are you ready to embark on an exciting journey with an up-and-coming cosmetic brand? Our client, a dynamic company based in Sydney CBD, is seeking a talented Assistant Accountant/Accounts Executive to join their finance team. As an Assistant Accountant/Accounts...

  • Executive Assistant

    5 hours ago

    Sydney, Australia Chandler Macleod Full time

    Chandler Macleod are currently recruiting a proactive Executive Assistant to provide high level support the CEO of large well established Non Profit in Education. We are seeking an Executive Assistant to Support the Chief Executive Officer with a particular expertise in managing executives in a timely and appropriate manner. This position provides a...

  • Executive Assistant

    5 days ago

    Sydney, Australia Mercer Full time

    **Position**: Additionally, there will be project related activities such as data entry, project plan coordination and possibly event management so the role would suit either an Executive Assistant looking to broaden their role into Project Coordination and/or an Administrative Assistant with experience managing executives on senior leadership teams. The...

  • Executive Assistant

    7 days ago

    Sydney, Australia Ampersand Full time

    **Leading not-for-profit organisation**: - **Senior EA position supporting general secretary / CEO**: - **$100,000 - $105,000 + super + benefits + flexibility (WFH)** One of Australia's largest not-for-profit organisations is seeking a seasoned Executive Assistant to join their collaborative team. The Executive Assistant is responsible for providing...

  • Executive Assistant

    7 months ago

    Sydney, Australia Tidal Recruitment Partners Full time

    Full time Temporary assignment - Based in Sydney CBD close to public transport - A great opportunity to gain exposure in the education sector We are seeking a passionate executive assistant to join a leading university on a two month temporary assignment. As the executive assistant, you will provide high-level administrative support and be the first point...

  • Executive Assistant

    6 hours ago

    Sydney, Australia Global 360 Full time

    Expression of interest for EAs looking for their next position. - Seeking experienced full time EAs, Monday to Friday. - Open to location in and around Sydney CBD **Expression of Interest - Executive Assistants!** **THE ROLE**: Due to growth in the market, we are looking for experienced Executive Assistants who are interested in a new position. As an...

  • Executive Assistant

    7 months ago

    Sydney, Australia KordaMentha Full time

    Job Title Executive Assistant Job Location Sydney Division Practice Management - Office Support Description - **Hours: 8.30 am - 5.00pm** **Reporting Relationships: Executive Assistant and Office Support Manager** **1. Objectives and scope of the position** - To provide direct assistance to Partners and Executive Directors with the daily management of word...

  • Executive Assistant

    5 days ago

    Sydney, Australia Charterhouse Full time

    Sydney CBD - Hybrid - Executive Assistant - Great team culture - Up to 120K inclusive of Super My client is a leading provider of specialised banking services is seeking an energetic Executive Assistant who will embrace their culture, and who will become an integral part of their successful team **Responsibilities, not limited to**: - Managing and...

  • Executive Assistant

    1 week ago

    Sydney, Australia Ramsay Health Care Full time

    **Executive Assistant** **North Shore Private Hospital** Fulltime time - Fixed term (12 Months) An exciting opportunity exists for an Executive Assistant to support the Executive Team at North Shore Private Hospital for 12 months in a Maternity relief position. This position will provide high level administrative and secretarial support to ensure that the...

  • Executive Assistant

    9 months ago

    Sydney, Australia Salesforce Full time

    Job Category Corporate Functions Job Details Salesforce is seeking a highly skilled and experienced Senior Executive Assistant to support our executive leadership team. As a Senior EA, you will play a critical role in ensuring the smooth functioning of the executive office and provide high-level administrative support to key leaders within the...

  • Executive Assistant

    7 months ago

    Sydney, Australia Charterhouse Full time

    Executive Assistant - ASAP start date - 1-2 months with opportunity to go permanent - Sydney CBD with WFH flexibility - $45-50 + super an hour Our client is looking for an experienced Executive Assistant for a temporary position in Sydney CBD. The initial contract will be for 1-2-months with potential to extend further. This role will require someone to...

  • Executive Assistant

    7 months ago

    Sydney, Australia Momentum Consulting Group Full time

    **Executive Assistant opportunity** Are you an experienced Executive Assistant ready to hit the ground running? If you thrive in fast-paced environments, excel at managing high-profile events, and possess exceptional organizational skills, we want to hear from you. **Position**: Executive Assistant **Salary**: $90,000 - $100,000 per annum +...

  • Executive Assistant

    7 months ago

    Sydney, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...

  • Executive Assistant

    2 weeks ago

    Sydney, Australia SchoolHouse Full time

    **Executive Assistant | Inner West Sydney** SchoolHouse is working in partnership with a leading Co-educational Catholic School based in the Inner Western Suburbs of Sydney. The school has a range of extra-curricular sporting, cultural and arts offerings for their students and strives to provide a rigorous academic program. Staff at the College are...

  • Executive Assistant

    4 days ago

    Sydney, Australia Westpac Group Full time

    **Executive Assistant - **24764** - **Permanent**: - **Sydney, NSW**: - **Hybrid working model **How will I Help?** The role of Executive Assistant to the Head of Customer and Business Assist is responsible for all administrative support to the Head of Customer and Business Assist. Day to day responsibilities include managing the Head Of’s diary,...

  • Executive Assistant

    8 months ago

    Sydney, Australia Australian Prudential Regulation Authority (APRA) Full time

    **The role** You will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business. The APRA Executive Board Members’ Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA’s mandate. While the...

  • Executive Assistant

    3 days ago

    Sydney, Australia u&u Recruitment Partners Full time

    We are seeking an experienced Executive Assistant to join Australia's largest provider of industrial and safety products based in Macquarie Park. This role will provide administrative support to 3 executive leaders. The Benefits $110k + Super + Bonus; Work for a national leading brand; Busy and fast-paced role; Ongoing training, support and...

  • Executive Assistant

    7 months ago

    Sydney, Australia Charterhouse Full time

    **Executive Assistant to the Executive Director - NSW Government** - **$50 - $52 per hour + super**: - **Immediate start - Initial 6 month contract with view to extend**: - **St Leonards location/hybrid**: - **Full time, 38 hours/week** This Government department within the Health sector is seeking an experienced Executive Assistant for an initial 6...

  • Executive Assistant

    2 weeks ago

    Sydney, Australia Lotus People Full time

    **Exciting and unique opportunity to join an emerging healthcare provider with a mission to make a positive impact**: - **CBD office location, with a hybrid work structure**: - **$100,000 - $110,000 + super** **THE COMPANY** Lotus People are excited to be partnering with an emerging healthcare provider that has a mission to improve patient care in...