Executive Assistant

3 weeks ago

Box Hill, Australia The Y Victoria Full time

**Work options**: Hybrid

The EA is a key support for and representative of the CEO. The EA plays an integral role in ensuring the CEO’s effectiveness, through diary management, efficient administration and excellent stakeholder engagement. The EA also supports the CFO directly, and the wider Executive team indirectly, ensuring well coordinated delivery of executive and governance functions.
- Free access to Y Victoria gyms, recreation, and aquatics centres across the state
- Critical & Integral role supporting Y Victoria's CEO
- Hybrid role; WFH plus requirement to come into the Box Hill Office when requested

**About the Y Victoria**

Our Vision is a better tomorrow where all people can belong. With over 5,000 staff and volunteers, we deliver services at more than 150 locations every day, including: Children's Programs, Action Sports, Camps, Recreation, Youth Services, The Virtual Y and Kingswim.

**About the Role**:
This Executive Assistant role at the Y Victoria plays a critical role in supporting and representation of our CEO. The EA plays an integral role in ensuring the CEO’s effectiveness, through diary management, efficient administration and excellent stakeholder engagement. In this role you will also provide support for the CFO directly, and the wider Executive team indirectly, ensuring well-coordinated delivery of executive and governance functions. Key responsibilities include:

- Actively manage the CEO’s and CFO’s diaries, managing multiple priorities and stakeholders to ensure the best use of both executive’s time
- Ensure appropriate time allocation to ensure the CEO is able to fully deliver governance and decision making duties
- Prepare first drafts of routine reports, presentations and speeches for CEO and/or CFO review
- Actively support Board and other governance related activities (monthly Board meetings, Annual General Meeting, etc)
- Support the CEO’s engagement with external stakeholder events
- Provide administrative support to other ELT members on an ‘as needs’ basis
- Coordinate diaries to make best use of all ELT members time

This role is a hybrid role and there will be a requirement to come into the Box Hill Office when requested by the CEO and CFO. The Remuneration for this role is $114,986 including super.

**About You**:
To be successful in this role you will be approachable, warm and extremely organised. This role does require flexibility and adaptability to complement our CEO’s busy work schedule. With previous experience in a PA/EA role to an executive you will also have experience working with Board members and senior stakeholders. Other requirements include:

- Excellent stakeholder management skills
- Resilience: able to manage changing priorities, remaining calm and positive
- Discrete: have the judgement to know what information if appropriate in different forums

**Benefits**

At the Y Victoria we value our people. Working for us means you’ll enjoy great work/life balance and a range of benefits which improve your wellbeing and help you develop as an individual, such as:

- Flexible working arrangements
- Opportunities for career development and growth
- Free access to gyms, recreation, and aquatics centres across the state
- Free access to the Virtual Y - online health and wellness

**How to Apply**

Y Victoria are proud to be a 2024 Circle Back Initiative Employer, we commit to respond to every applicant.

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