Office Admin

7 days ago

Rydalmere, Australia iDA Australia Full time

**Company Description**:
Join a leading global tech/machinery company specializing in cutting-edge printing and imaging solutions. Our client delivers innovative printers, plotters, and cutters, enabling businesses to create vibrant signage, têxtiles, labels, and visual communication materials. With a strong commitment to customer satisfaction and technical support, they provide reliable products and services to help businesses achieve their printing goals efficiently and effectively.

**Position Summary**:
We are seeking an allrounder Office Admin / Accounts Assistant with a strong focus on accounting (60% Admin, 40% Accounting). If you have a passion for numbers, accuracy, and a timely working manner, this is a great opportunity for you. This role offers a temporary position with the potential to transition into full-time employment.

**Responsibilities**:
Accounting:

- Collaborate with the Accounts / Administration Manager in various accounting tasks, including recording expenses, bank reconciliation, and preparing monthly General Journal entries for closing/allocation/corrections.
- Investigate, follow up, and process outstanding claims, credit notes, and overdue invoices in the accounts receivable department.
- Prepare and process weekly payments.
- Ensure accuracy and match freight invoices against sales and internal transfers.
- Handle EOM adjustment accrual, prepayment, and customer deposits.
- Process invoices in a timely and accurate manner, ensuring all supporting documents and approvals are obtained.
- Serve as the first point of contact for client invoice queries and promptly resolve any issues, including those concerning external clients.

Sales Administration:

- Process sales orders efficiently and accurately.
- Ensure correct matching of purchase orders/invoices by number and vendor.
- Investigate and resolve order and inventory problems by analyzing data and history.
- Generate and prepare meeting reports and sales reports.
- Check and issue service invoices.

General Affairs:

- Maintain office supplies by monitoring inventory levels, placing orders, verifying receipt, and delivering supplies to workstations.
- Provide administrative and office support activities as directed by management.
- Assist the Administration Manager in offering advice and information to employees regarding company policies and procedures.
- Maintain and update WHS (Work Health and Safety) policy.
- Attend WHS meetings and document minutes.
- Provide basic IT support.
- Perform other duties as assigned by the Employer from time to time.

**Qualifications and Skills**:

- 1-2 years of experience in accounts payable, receivable, and general accounting.
- High degree of accuracy and attention to detail.
- Willingness to learn and pursue further education.
- Excellent communication skills.

**About World Mode Australia**:
At World Mode Australia, our mission is to match you with your dream job. As a subsidiary of World Mode Holdings Global, we work with clients throughout the APAC region. As a human resources and recruiting agency based in Sydney, Australia, we are dedicated to helping individuals like you find rewarding employment opportunities across various industries.

With a network of over 1500 clients, we have access to a wide range of exciting positions that could be a perfect fit for you. We understand that finding the right job goes beyond matching skills and qualifications. That's why we take the time to understand your unique aspirations, values, and career goals.

**Earn $300 by referring someone to us who is looking for a job. If we, World Mode Australia, find them a new job, you'll receive the reward**

**Job Types**: Full-time, Temp to perm
Contract length: 3-6 months

**Salary**: $55,000.00 - $65,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Rydalmere, NSW 2116: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 1 year (required)
- Accounting/Bookkeeping: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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