Facilities Coordinator

3 weeks ago

Preston, Australia Melbourne Polytechnic Full time

POSITION NUMBER

3658
- DEPARTMENT

Facilities and Assets
- ROLE TYPE

Non-teaching
- JOB TYPE

Full time
- CONTRACT

Ongoing
- LOCATION

Preston
- APPLICATIONS CLOSE

23 July 2023**FACILITIES COORDINATOR.**:

- **Annual Salary $98,585 - $107,392 + Superannuation**:

- **Work for an organisation that is passionate about both our student and employees career development**:

- **Onsite parking close to public transport, close to shopping strip with an abundance of beautiful cafes.**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the role**:
The Facilities and Assets Department ensures Melbourne Polytechnic’s assets are managed effectively and efficiently by maintaining the Institute’s buildings, environments and infrastructure. This includes building upgrade works, building performance, sustainable building practices and improved training delivery facilities. Accurately managing these facilities and improvements contributes to maintaining a safe, secure and efficient asset base and a positive student experience at Melbourne Polytechnic.

The position of Facilities Coordinator is responsible for ensuring that the coordination of facility services including Essential Safety Measures, is performed to ensure industry standards and compliance. The position provides and supervises the provision of asset management, ensuring a safe, clean, and functional environment and receives, manages, and processes work order requests and ensures problems are resolved quickly to reduce the impact of building operations and the Institute’s environs. The position acts as a liaison between the Institute and contractors that is needed to resolve specialised problems.

The position will also assist the planning and delivery of Facilities & Assets asset planning, including the ongoing delivery of condition assessment reports on all buildings and creating a high standard of building infrastructure for staff, students, and visitors.

**Duties**:

- Manage, maintain and coordinate Facility Services, including contract compliance and the implementation of the Institute’s Condition Assessment facility maintenance program.
- Direct and manage in-house staff, as required, and liaise with contractors and suppliers to obtain quotes for enhancements, alterations and repairs.
- Monitor work orders and purchase orders to ensure that works are actioned and completed. Review and action all requests for payment and compare invoices with requested works.
- As directed, manage the delivery of Building Refurbishment upgrade works from concept to completion, including scoping, stakeholder engagement and required procurement processes.
- Appoint and manage contractors for facility maintenance-related matters. This includes scheduling and programming of works to meet building regulations and user requirements.

**Skills and experience required**:

- Tertiary / Trade qualifications and extensive experience in the contract management and compliance of facility and building services, preferably in a large and complex organisation.
- Project management experience within the building facilities, maintenance and service upgrades.
- Demonstrated high level of capability in coordinating contractors delivering projects concurrently.
- Ability to direct, evaluate and make recommendations from a wide range of building and engineering consultant reports.
- Significant Procurement experience with a strong understanding of contractor evaluations, appointments and contract management.

**How to apply**:

- Current CV
- Cover Letter
- Key Selection Criteria response

Key Selection Criteria can be found in the Position Description at the bottom of the page.

**Recruitment Agencies**

Please be aware for us to engage with you, we require internal pre-approval, and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**_ Diversity and Inclusion _**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm. _

**_ Vaccination Requirements_**:

- The COVID-19 Mandatory Vaccination (Workers) Directions, made under the Public Health and Wellbeing Act 2008 (

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