Contracts/projects Administration
2 days ago
Local Industry Leader - Military Aerospace - with Long-Term Defence Contracts
- Genuine Career Development Platform for Highly Motivated Individuals
- Bayswater HQ, Great Job Security & Attractive Remuneration Package on Offer
**The Company**:
Rosebank Engineering is a maintenance and manufacturing support provider of Aerospace Systems and components for Australian and other International Defence Forces. The company combines engineering expertise with aerospace manufacturing, maintenance, repair and overhaul (MRO) and; surface metal treatment and finishing in their capacity as a Part 145, DASR Part 21J, EASA Part 145, CASA Part 145, NADCAP, and AS9100D approved organisation.
The Bayswater facility is a precision engineering workshop (CNC Machining), supported by surface metal treatment (Electroplating) and finishing (Coatings), with NDT capabilities; in a modern, automated component production, repair & finishing facility.
**Position Scope**:
We are seeking an experienced
**Contract/Project Administrator **to support our Program & Commercial Management teams in support of our customers requirements. These typically take the form of RFQ/RFT, given the preferred supplier status of the business.
This role reports directly to the Program Manager. This position is based at the Bayswater facility and is a permanent full-time position.
**Key Responsibilities include**:
- Provide administrative support to the Program & Commercial Management teams, highly developed skills in the use of Microsoft Excel is required
- Prepare specific paperwork such as RFQ’s, purchase orders, repair orders, invoices and work orders as required in conjunction with production planning and engineering
- Liaise with key customers, providing progress/delivery updates, status reports, and requests for information
- Conduct scanning, filing, and archiving of documents, invoices and communication into the ERP as required.
- Assist in co-ordinating customer meetings, functions and events as required within an allocated budget/s.
- Assist with the bid proposal process, quotes, and customer contracts
- Prepare Corporate presentations and documentation as required typically using PowerPoint.
- Ensure effective communication to the teams and broader internal and external stakeholders
**Key Selection Criteria**:
- Proven experience working in a similar administration position, ideally within a complex manufacturing/production environment
- Strong computer and data entry skills associated with Microsoft Office and ERP systems
- Willingness to take on various tasks as requested and be a team player, importantly not having the attitude that certain tasks are beneath you
- Possess well developed communication and interpersonal skills, including the ability to communicate both verbally and in writing to technical and non-technical individuals
- Excellent attention to detail, time management and organisational skills
- Experience in improving administrative processes/tasks, either streamlining processes or eliminating them altogether
- Friendly, positive and customer focused
**Additional Requirements**:
Due to the sensitive nature of our business and our customers, applicants will need to satisfy the requirements of multiple defence security clearances. This means you will need to be Born in Australia or a NATO Partner country. Applicants must be aware it is a requirement to be fully Covid-19 vaccinated.
**What's on Offer?**
On offer is an attractive salary package, which will be negotiated in line with your level of fit against the key selection criteria. For more information and a confidential discussion, please feel free to contact Kirk on 0423 548 780.
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