Business Administration

3 months ago

Penrith, Australia Perigon Group Full time

$35-40 per hour
- WFH 60/40
- Penrith Area

Currently looking for a administration/concierge assistant for a fantastic government agency, six month contract.
- $35-40 per hour
- WFH 60/40
- Penrith Area

**Overview**: Join our clients dynamic team as we seek a proactive and versatile individual to fill the role of Administrative and Front-of-House Coordinator. This position plays a crucial part in delivering exceptional concierge services, administrative support, and coordination to ensure the smooth operation of our business unit.

**Responsibilities**:
**Administrative and Support Services**:
Deliver comprehensive administrative support to the business unit and key staff.

Respond to inquiries and correspondence, preparing draft responses and escalating when necessary.

**Records Management**:
Maintain databases, electronic records, and document tracking systems.

Handle the receipt, registration, updating, and movement of files and correspondence.

**Concierge Services**:
Provide top-notch "front of house" concierge services for visitors.

On part of a roster to cover the concierge duties and responsibilities.

Act as the initial point of contact, offering advice and assistance on general matters.

**Research and Reporting**:
Undertake research and analysis of data/records.

Present statistical data for inclusion in reports.

Coordinate reporting requirements, ensuring timely delivery to senior management.

**Event Coordination**:
Coordinate business unit activities, including workshops, seminars, and meetings.

Participate in the design, preparation, and distribution of related resources.

Handle logistics such as venue arrangements, refreshments, and travel bookings.

**Financial Support**:
Assist with budget/financial matters, managing petty cash, accounts processing, and invoice handling.

Track budgets and process motor vehicle returns.

**Qualifications**:

- Strong organizational and communication skills.
- Ability to manage competing demands and shifting priorities.
- Proficiency in computerized systems and operating procedures.
- Demonstrated ability to work independently and assess the urgency/priority of requests.

**Additional Requirements**:

- Exercise judgment in handling confidential and sensitive information.
- Collaborate effectively within a team and adapt to evolving work priorities.

If this sounds like something you would be interested in please

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