Executive Assistant Cover Legal

2 months ago


Sydney, Australia GWF Full time

**About the role**:
We are currently seeking a professional Executive Assistance to support the GWF/ABF Asia Pacific Legal Team for secretarial, administrative, and selected company compliance requirements. The Asia Pacific Legal Team provides legal services to all ABF businesses in the Asia Pacific Region. The businesses currently include George Weston Foods, Twinings, Ovaltine, AB Mauri, AB Sugar, AB Agri, Primark, AB World Foods, Jordan's Rivita, Anzchem, AB Vista and AB Enzymes.

Key aspects of the role include (but not limited) to the following:

- Extensive diary and travel management
- Manage electronic mail, screen inbound calls, take messages and convey to the relevant person
- Preparation and assist with design of presentations and other documentation as required and ensuring consistency implemented amongst the leadership team.
- Organise/co-ordinate events as required.
- Negotiating best dates/times for meetings and working consultatively with business units on appropriate dates/times when all parties are available. Timely communication of all details directly to the individual attendees
- Raising purchase orders, account expenses & goods receipt services in timely manner
- Record and process all Legal fees incurred by ABF businesses across Asia Pacific are recorded on Busylamp and SAP (ABF's global legal billing system)
- Manage various forms of communication (written & verbal)

To be successful in this role you will have the following skills and experience:

- 5 -7 years' experience in a similar role working within the executive level of an organisation
- High level written and verbal communication skills and ability to communicate complex issues in a concise manner
- Excellent consultation and collaboration skills
- Previous experience managing multiple people and priorities effectively
- Ability to achieve required outcomes in a collaborative, respectful way
- Flexibility around working hours are essential to allow for “out of hours support” as required
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Publisher)
- Able to solve problems, provide insight and quickly identify a way forward when presented with issues
- Demonstrated ability to build effective relationships at all levels internally and externally
- Works well under the demands of deadlines and able to deal with ambiguity



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