Office Manager

1 week ago

South Melbourne, Australia Mutinex Full time

Maybe Office Manager isn't the right title for this role. Sure, you'll manage the office but we also want you to be a reason people come into the office. You'll organise events, contribute to cultural initiatives, and play an important role in making sure our business runs smoothly.

We want someone who would treat this role like they are the concierge to our team and any visitors. The person that delivers the drinks would know your name and you'd know where they just went on holiday. A new starter would feel like they knew you after their first day.

Maybe the title could be Melbourne vibe conductor? Workplace glue person? Anyway, we'll use Office Manager for the sake of simplicity but it's more than that to us.

We are looking for someone part-time; 16 hours a week, to attend the office Monday & Fridays with 2 hours for ADHOC WFH or to attend the office for maintenance during the week.The role
- The Office Manager will oversee essential day-to-day operations to maintain a well-functioning, organised, and welcoming office environment. This role requires a confident individual who can be the eyes and ears on the ground for our Executive Crew as well as our People and Culture representative for staff.

**1. Office Operations Management**
- **Stock & Supplies**: Ensure office supplies are consistently stocked and readily available, proactively managing inventory to prevent shortages.
- **Office Maintenance**: Coordinate repairs and maintenance, keeping the office environment safe, clean, and conducive to productivity.
- **Building Communications & Management**: Serve as the on-the-ground proxy for the Sydney P&C Specialist to coordinate building management, acting on any issues related to facilities, access, and compliance with building policies.
- **Cleaning Services**: Ensure the office is clean and maintained to expectation.
- **Catering & Hospitality**: Coordinate catering services for meetings, events, and general office needs, ensuring a hospitable experience for all visitors and team members.
- **Hardware & Software Support**: Provide basic technical support for hardware and software, troubleshooting with the P&C and operations teams where needed.

**2. Travel Coordination**
- **Comprehensive Travel Arrangements**: Plan and coordinate all company-related travel, including flight and hotel bookings, to ensure seamless logistics for team members.
- **Budget and Schedule Adherence**: Arrange travel that adheres to company budget guidelines and employee schedules, balancing cost-efficiency with comfort.
- **Travel Communication**: Provide clear itineraries and travel support, ensuring employees have everything they need for a smooth experience.

**3. Executive Assistance to Danny Bass: Chief Revenue Officer (CRO)**
- **Administrative Support**: Provide part-time executive support to the CRO, Danny Bass, assisting with calendar management, meeting preparation, and prioritization of tasks.
- **Meeting Coordination**: Schedule and prepare for CRO meetings, ensuring materials are ready and follow-ups are tracked.
- **General Assistance**: Act as a reliable point of contact for the CRO, handling ad-hoc tasks and administrative duties as needed to support their objectives.

**4. Event Support**
- **Company-Wide Events**: Assist in planning and coordinating large-scale events such as company-wide meetings, retreats, and celebrations, creating memorable experiences for all employees.
- **Monthly Office Activities**: Implement monthly office activities created and curated by our Sydney P&C Specialist.
- **Client Visits**: Coordinate preparations for client visits, including meeting logistics, catering, and ensuring the office environment is welcoming and professional.
- **Retreats & Offsites**: Support the planning of company retreats and offsite events, working with the People & Culture team to create engaging and productive experiences.

What we are looking for
- You could have experience as an Office Manager, Community Manager or similar in startup, creative or co-working (or similar non-corporate) environments is the number 1 requirement. We've worked in corporate companies and environments and it's not what we are looking to create here.

You must be highly organised and autonomous, be proactive in addressing issues and identifying opportunities.

After that, a lot of what we're looking for is about personality; someone naturally positive, engaging, personable and hospitable.About Mutinex
- Mutinex is a startup B2B SaaS platform that provides in-depth data analytics for marketers to better understand their ROI and make better decisions with future spend.

We're growing rapidly both in Australia and overseas, growing our team to continue to improve our product, bring in new customers and enable them to make better and more informed decisions.

We value high quality communication, strong opinions that are held loosely and people who can give and take feedback well.

**Please note, the salary for this role will b

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