Office Manager

1 month ago

South Melbourne, Australia Mutinex Full time

Maybe Office Manager isn't the right title for this role. Sure, you'll manage the office but we also want you to be a reason people come into the office. You'll organise events, contribute to cultural initiatives, and play an important role in making sure our business runs smoothly.

We want someone who would treat this role like they are the concierge to our team and any visitors. The person that delivers the drinks would know your name and you'd know where they just went on holiday. A new starter would feel like they knew you after their first day.

Maybe the title could be Melbourne vibe conductor? Workplace glue person? Anyway, we'll use Office Manager for the sake of simplicity but it's more than that to us.

We are looking for someone part-time; 16 hours a week, to attend the office Monday & Fridays with 2 hours for ADHOC WFH or to attend the office for maintenance during the week.The role
- The Office Manager will oversee essential day-to-day operations to maintain a well-functioning, organised, and welcoming office environment. This role requires a confident individual who can be the eyes and ears on the ground for our Executive Crew as well as our People and Culture representative for staff.

**1. Office Operations Management**
- **Stock & Supplies**: Ensure office supplies are consistently stocked and readily available, proactively managing inventory to prevent shortages.
- **Office Maintenance**: Coordinate repairs and maintenance, keeping the office environment safe, clean, and conducive to productivity.
- **Building Communications & Management**: Serve as the on-the-ground proxy for the Sydney P&C Specialist to coordinate building management, acting on any issues related to facilities, access, and compliance with building policies.
- **Cleaning Services**: Ensure the office is clean and maintained to expectation.
- **Catering & Hospitality**: Coordinate catering services for meetings, events, and general office needs, ensuring a hospitable experience for all visitors and team members.
- **Hardware & Software Support**: Provide basic technical support for hardware and software, troubleshooting with the P&C and operations teams where needed.

**2. Travel Coordination**
- **Comprehensive Travel Arrangements**: Plan and coordinate all company-related travel, including flight and hotel bookings, to ensure seamless logistics for team members.
- **Budget and Schedule Adherence**: Arrange travel that adheres to company budget guidelines and employee schedules, balancing cost-efficiency with comfort.
- **Travel Communication**: Provide clear itineraries and travel support, ensuring employees have everything they need for a smooth experience.

**3. Executive Assistance to Danny Bass: Chief Revenue Officer (CRO)**
- **Administrative Support**: Provide part-time executive support to the CRO, Danny Bass, assisting with calendar management, meeting preparation, and prioritization of tasks.
- **Meeting Coordination**: Schedule and prepare for CRO meetings, ensuring materials are ready and follow-ups are tracked.
- **General Assistance**: Act as a reliable point of contact for the CRO, handling ad-hoc tasks and administrative duties as needed to support their objectives.

**4. Event Support**
- **Company-Wide Events**: Assist in planning and coordinating large-scale events such as company-wide meetings, retreats, and celebrations, creating memorable experiences for all employees.
- **Monthly Office Activities**: Implement monthly office activities created and curated by our Sydney P&C Specialist.
- **Client Visits**: Coordinate preparations for client visits, including meeting logistics, catering, and ensuring the office environment is welcoming and professional.
- **Retreats & Offsites**: Support the planning of company retreats and offsite events, working with the People & Culture team to create engaging and productive experiences.

What we are looking for
- You could have experience as an Office Manager, Community Manager or similar in startup, creative or co-working (or similar non-corporate) environments is the number 1 requirement. We've worked in corporate companies and environments and it's not what we are looking to create here.

You must be highly organised and autonomous, be proactive in addressing issues and identifying opportunities.

After that, a lot of what we're looking for is about personality; someone naturally positive, engaging, personable and hospitable.About Mutinex
- Mutinex is a startup B2B SaaS platform that provides in-depth data analytics for marketers to better understand their ROI and make better decisions with future spend.

We're growing rapidly both in Australia and overseas, growing our team to continue to improve our product, bring in new customers and enable them to make better and more informed decisions.

We value high quality communication, strong opinions that are held loosely and people who can give and take feedback well.

**Please note, the salary for this role will b

  • Administration Officer

    7 months ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **Administration Officer - NDIS Plan Support** **ABOUT US**: Your Plan Manager (YPM) is a leading intermediary NDIS Plan Management Service provider, well-known across Australia. Here at YPM, we provide personal, friendly service to our clients with a focus on delivering better-than-expected outcomes. We support full choice and control for participants and...

  • Claims Officer

    3 days ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **About the Job** Claims Officer ** - NDIS Plan Support** **ABOUT US**: Your Plan Manager (YPM) is a leading intermediary NDIS Plan Management, well-known across Australia. Here at YPM, we provide personal, friendly service to our clients, focusing on delivering better-than-expected outcomes. We support full choice and control for participants and...

  • Administration Officer

    7 months ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **Administration Officer - NDIS Plan Support** **ABOUT US**: Your Plan Manager (YPM) is a leading intermediary NDIS Plan Management Service provider, well-known across Australia. Here at YPM, we provide personal, friendly service to our clients with a focus on delivering better-than-expected outcomes. We support full choice and control for participants and...

  • Administration Officer

    7 months ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **Administration Officer - NDIS Plan Support** **ABOUT US**: Your Plan Manager (YPM) is a leading intermediary NDIS Plan Management Service provider, well-known across Australia. Here at YPM, we provide personal, friendly service to our clients with a focus on delivering better-than-expected outcomes. We support full choice and control for participants and...

  • Ndis Plan Manager

    7 months ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **NDIS Plan Mentor - Experienced Plan Manager, Hybrid Opportunity!** **Position**: NDIS Plan Mentor (Plan Management Services). **Please note**: This role would suit someone with **2+ year of experience in NDIS Plan Management** who understands all facets of the plan management role with an emphasis on participant choice and control. This role is...

  • Administration Officer

    3 days ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **ABOUT US**: Your Plan Manager (YPM) is a leading intermediary NDIS Plan Management and Support Coordination service provider, well known across Australia. Here at YPM we provide personal, friendly service to our clients with a focus on delivering better than expected outcomes. We support full choice and control for participants and encourage them to make...

  • Ndis Plan Manager

    7 months ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **NDIS Plan Mentor - Experienced Plan Manager, Hybrid Opportunity!** **Position**: NDIS Plan Mentor (Plan Management Services). This role would suit someone with **2+ year of experience in NDIS Plan Management** who understands all facets of the plan management role with an emphasis on participant choice and control. This role is supported by an amazing...

  • Ndis Plan Manager

    7 months ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **NDIS Plan Mentor - Experienced Plan Manager, Hybrid Opportunity!** **Position**: NDIS Plan Mentor (Plan Management Services). **Please note**: This role would suit someone with **2+ year of experience in NDIS Plan Management** who understands all facets of the plan management role with an emphasis on participant choice and control. This role is...

  • Personal Assistant

    1 day ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **Please attach a resume along with a covering letter, no more than two pages addressing how you demonstrate ability to perform in this role. Key skills such as proficiency in Microsoft Office Applications will be tested as part of this process.** **ABOUT US**: Your Plan Manager (YPM) is a leading intermediary NDIS Plan Management and Support Coordination...

  • Office Manager

    8 months ago

    South Melbourne, Australia The Recruitment People Full time

    The Recruitment People are a business providing Recruitment Services nationally, Career resources & HR Solutions. We are seeking a proactive and highly organized Office Manager, for our client, where you will be a key player in driving operational excellence and change within the organization, working directly with the business owner to shape the future of...

  • Office Manager

    1 month ago

    South Melbourne, Australia Mutinex Full time

    **Role Overview**The Melbourne Office Manager will oversee essential day-to-day operations to maintain a well-functioning, organised, and welcoming office environment. This role requires a confident individual who can be the eyes and ears on the ground for the Executive Team and assistant for our People & Culture Specialist. **Core Areas of...

  • Client Services Team Leader

    4 months ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **NDIS Client Services Team Leader, Hybrid Opportunity!** **Position**:Client Services Team Leader** (Plan Management Services). This role would suit someone with **4+ year of experience in NDIS Plan Management** who understands all facets of the plan management role with an emphasis on participant choice and control. This is a leadership role, supported...

  • Technical / Review Officer

    7 months ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $74,580 - $90,558 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/PAL/1801426DXT At least (4) ongoing Technical/Review Officer, Grade 3 positions are being offered in the Technical Advice and Review Branch, Policy Advisory and Legal Services...

  • Technical Officer

    7 months ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $74,580 - $90,558 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/LABG3R2/0324 At least four (4) ongoing Technical Officer Grade 3 roles are being offered in the Landholder Acquisitions Branch, Melbourne **Technical Officer - Landholder...

  • Canteen Operations Manager

    4 weeks ago

    Kotara South, Australia Catholic Schools Office Full time

    Job SummaryWe are seeking a highly skilled and experienced Canteen Operations Manager to join our team at St James' Primary School, Kotara South. As the successful applicant, you will be responsible for overseeing the day-to-day operations of the school canteen, ensuring that food is prepared and sold in accordance with relevant policies and procedures.About...

  • Managers - Victorian Auditor-general's Office

    7 months ago

    Melbourne, Australia Victorian Auditor-Generals Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Auditor-Generals Office **Salary**: $78,889 - $165,983 Occupation: Regulatory Governance and Compliance Reference: 953 **Expressions of interest - Victorian Auditor-General’s Office**: - Develop your policy capabilities in a professional and agile workplace - Broad range of...

  • Technical Officer

    7 months ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $73,842 - $89,661 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/COM/1735189RE Up to nine (9) ongoing Technical Officer roles in the Landholder Acquisition Branch, Compliance Division, Melbourne CBD - ** At least nine (9) ongoing roles**: -...

  • Legal Support Officer

    1 month ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Part time / Up to 12 Months Organisation: Office of Public Prosecutions **Salary**: $58,539 - $75,175 Occupation: Legal Reference: VG/OPP573A The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for conducting serious criminal prosecutions across Victoria on behalf of the Director...

  • Billings Officer

    7 months ago

    Melbourne, Australia Australia Wide Office Staffing Full time

    Immediate start - Temporary (possible view to perm) - High volume Billings - Monday to Friday - 8.30am to 5.00pm - Strong communication and computer skills - Great Plains experience or similar - Ability to multitask and prioritise - Port Melbourne **The Company**: Focuses on HVAC, refrigeration, mechanical services, fire protection and multi-services...

  • Briefings Officer

    2 months ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Briefings Officer (Full Time, Ongoing) The Office of Public Prosecutions (OPP) has an opportunity for a highly motivated individual to join our organisation as a Briefings Officer within Briefings Services division. Reporting to the Manager, Briefing Services, the Briefings Officer is responsible for providing support services to the Briefings team. About...