Operations Support Officer

6 days ago


Brisbane, Australia National Heavy Vehicle Regulator Full time

**About the role**

**Based in Toowoomba**, the **Operations Support Officer** supports Safety and Compliance teams and managers in delivering high quality, consistent vehicle compliance and enforcement programs through providing effective, efficient and timely administrative support.

Working with a family-friendly team, we offer a supportive hybrid work environment with flexible work from home arrangements. We encourage work-life balance and celebrate additional leave over the Christmas/New Year period and through rostered days off.

**Key Responsibilities/Accountabilities**
- Some of the key responsibilities of this role are:

- Provide administrative support and oversee administrative processes, such as records and correspondence management.
- Arrange meetings and workshops and prepare agendas, reports and take minutes as required.
- Maintain client confidentiality and display utmost professional integrity when dealing with sensitive matters.
- Processing of invoices, purchasing and finance administration within budget guidelines and delegation levels.
- Manage travel administration for the unit, including flight and accommodation bookings.
- Create and maintain standard letters, templates, document formats, mailing lists and other information for the unit.

**About You**
- It is a pre-requisite that applicants possess a current motor vehicle driver’s licence.
- There may be a requirement to work outside normal working hours or to travel on occasion.
- Demonstrated experience in developing and maintaining administrative systems, organising work within strict timeframes, preparing reports and correspondence.
- Demonstrated ability to exercise initiative and make sound administrative decisions in line with general policy and procedures.
- Ability to assist in the preparation and monitoring of budgets.
- Knowledge and experience of accounting/ financial systems and a demonstrated ability to learn industry specific computer programs and tools.

**Application Process**

**_ Applications close COB, 10 April 2024_**

Successful applicants will be required to complete a national police and work rights check.



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