Administration and Human Resources Assistant

1 week ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 15/07/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1420937

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**SC7** Outstanding professional and personal attributes including perseverance, humility, collaboration and an improvement focus.

**Role**:
**Attendance required for this role, Monday-Friday 8:30am-4:36pm.**

The Administration and Human Resource Assistant provides administrative support to the HR manager and administrative support to the front office team.

The Administration and Human Resource Assistant works collaboratively with the HR Manager and the other office staff, and leadership team to ensure that the HR tasks are completed in a timely manner.

The Administration and Human Resource Assistant reports to the HR Manager, Business Manager and Principal.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:
The Administration and Human Resources Assistant will provide administrative support to the front office team and HR Manager with basic processing tasks and filing of documents according to the DE policies.. (but not limited to):
**GENERAL ADMINISTRATION RESPONSIBILITIES**:

- Complete reception duties, support other administration staff with answering of phones, front desk queries.
- Attend to first aid when additional coverage if required.
- Any other duties as directed by HR Manager, Business Manager and Principal

**HR ASSISTANT RESPONSIBILITIES**:

- Complete other tasks in support of selection panels including room setup, organising refreshments etc
- Ensure the DE HR policies are adhered to.
- Ensure all panel documentation is completed and filed according to DET policy
- Ensure local payroll is processed each fortnightly in a timely manner and fortnightly reports are prepared for Business Manager and HR Manager
- Process general leave requests in Edupay, with guidance from HR Manager and Daily Organiser.
- Ensure the fortnightly Edupay certification reports are correct for processing
- Assist with gathering the relevant documentation short term leave replacement refunds for processing in the SRP.
- Assist the HR and Business Manager in development and maintenance of staff administration guides.
- Possess a of understanding of DE HR policies, and the VSBA 2022

**EDUPAY / RECRUITMENT ONLINE**
- Assist with the recruitment timelines and provide support to the HR Manager during busy recruitment periods.
- Keep up to date with positions open and timely closures of positions not appointed to.

**OTHER RESPONSIBILITIES**:

- Provide back up first aid coverage where required.
- Any other front office administrative duties as required.
- Plan and organise the annual school photos
- Any other duties as required by HR manager, Business Manager and Principal.

**Who May Apply**:
Individuals with th

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