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Administrative Assistant

4 months ago

Melbourne, Australia Zenith Investment Partners Full time

Zenith Investment Partners is one of Australia's leading investment research and consulting businesses, specialising in managed funds research, consulting and investment solutions for financial advisers and their clients.

This Administrative Assistant role involves prioritising, organising, and managing all things office related and collaborating with all departments of the business.

This is a **Fixed-Term Contract **until the **end of December 2024**, with an opportunity to become permanent. We’re looking for individuals who are looking to grow with us long-term

**Your key responsibilities will be to**:

- Answer incoming calls and direct as appropriate. Take detailed messages where required
- General Office Management (lodgment of office management requests into landlord database, access card management, building maintenance)
- Maintain office supplies and replenishment
- Organisation of staff functions and other internal sessions as directed
- Greet clients and show to meeting rooms, offer refreshments and ensure meeting rooms are kept neat and tidy
- Meeting co-ordination - manage boardroom and meeting room calendars, assist teams with meeting co-ordination as required
- Work closely with the People & Culture team regarding staff onboarding, HR initiatives and other administrative tasks as directed
- Booking domestic and international travel
- Sending out client releases to our adviser client base
- Website user administration including the setup & disabling of users and password reset requests. Website client maintenance for standard client setup including financial advisers
- Assisting various teams with ad hoc requests (e.g. formatting of PowerPoint presentations, proposals, media releases, etc.)
- Back up support for our Sydney Office Administrator
- Catering for client meetings and office morning/afternoon teas
- Providing support to a broader admin team during periods of absence or higher work intensity periods

**To join us you will need the following experience and skills**:

- You must possess a can-do attitude; this attribute is indispensable
- You enjoy coming into office and interacting with clients and colleagues
- Your organisation and prioritisation skills are essential
- You have excellent written and verbal communication skills
- You must demonstrate meticulous attention to detail in your work
- You will be a team player - we value collaboration
- You must have the ability to work independently and take ownership of your own workload
- You ideally have customer or client service experience
- You must have proficient skills using the Microsoft 365 suite
- Your knowledge or experience in financial services is highly advantageous

**By joining the team, you will be offered the following**:

- A role that is varied in its responsibilities and welcomes initiative and collaboration with other motivated and experienced professionals
- The opportunity to make your mark on the success of a fast-paced entrepreneurial company that is growing rapidly internationally
- A pleasant, ambitious, and professional working climate with good opportunities for further development
- A culture that is about continuous learning and development to ensure that we retain our brand integrity within the global fund industry
- Commitment to foster an environment that welcomes individual perspectives, backgrounds, and life experiences
- Flexible work options under our Versatile Work Practices

**Your next steps**:

- This is a great opportunity for university graduates (or students who can commit to full-time work) to get exposure and experience in the corporate industry